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Form of workJOB TITLE: Invoice Coordinator
DEPARTMENT: Accounting
REPORTS TO: Credit Management Team Leader
SUPERVISES:None
FLSA STATUS: Non-Exempt
JOB SUMMARY
Assures accuracy of information on orders prior to invoicing customers. Controls all credit card transactions.
DUTIES AND RESPONSIBILITIES
GENERAL CONDUCT
REQUIRED SKILLS / ABILITIES
• Computer literate and possess hardware and software familiarity with proficiency in Word and Excel.
• Knowledge of Shipping operations required.
• Demonstrated competency in typing.
• Capable of learning and completing multiple tasks.
• Effective customer service and interpersonal skills.
• Detail-oriented and work with a high degree of accuracy.
QUALIFICATIONS
PHYSICAL DEMANDS
DEPARTMENT: Accounting
REPORTS TO: Credit Management Team Leader
SUPERVISES:None
FLSA STATUS: Non-Exempt
JOB SUMMARY
Assures accuracy of information on orders prior to invoicing customers. Controls all credit card transactions.
DUTIES AND RESPONSIBILITIES
- Use appropriate programs to invoice orders for all companies.
- Enters and reviews invoicing information between the prepost invoice, pack slip, and sales order by verifying correct invoicing date; making any corrections to quantities, shipping dates, shipping methods, carriers, pro numbers, and freight charges; entering tracking numbers for shipments; retrieving and entering freight charges for truck shipments; checking for invoicing comments; entering invoicing comments for any instructed reasons.
- Invoices customer specific sales directly through customer portals as required.
- Prepare invoices for mailing when needed.
- Applies monies and credits to customer's credit cards as requested by sales administration, credit services representatives, and credit management team lead. Calculates balance due on orders before shipping when a credit card stop has been applied. Monitors orders for applicable transactional taxes - Domestic & International.
- Attend Credit Service meetings regularly.
- May perform backup duties for credit services.
- Performs other related duties as assigned.
GENERAL CONDUCT
- Maintains respectful working relationship with TeamMates to promote teamwork and a positive work environment.
- Committed to Continual Improvement to raise personal performance above the standard and to develop new methods to eliminate waste, improve productivity, and reduce customer complaints.
- Maintains excellent attendance as defined in the Company's Attendance Policy.
- Supports, enforces, and complies with all company policies and procedures, including safety and quality.
- Submits new ideas to improve Safety, Quality and procedural operations that will benefit the Company.
- Actively participates in meetings and discussions by providing suggestions for improvement, problem solving, and offering feedback.
- Performs duties in a manner that encourages teamwork and sets a positive example.
REQUIRED SKILLS / ABILITIES
• Computer literate and possess hardware and software familiarity with proficiency in Word and Excel.
• Knowledge of Shipping operations required.
• Demonstrated competency in typing.
• Capable of learning and completing multiple tasks.
• Effective customer service and interpersonal skills.
• Detail-oriented and work with a high degree of accuracy.
QUALIFICATIONS
- Associate degree in related field or equivalent work experience.
PHYSICAL DEMANDS
- Prolonged sitting, standing and moderate walking.
- CRT exposure
