Inventory Project Archivist

About Us
At The Huntington, we believe that having a team of diverse backgrounds and voices working together will enable us to support and promote the appreciation of the humanities, the arts, and botanical science. The Huntington is proud to be an equal opportunity employer and is committed to providing employment opportunities regardless of race, religious creed, color, national origin, disability, sex, gender, gender identity, sexual orientation or any other characteristic protected by local, state or federal law.
The Huntington
Founded in 1919, The Huntington Library, Art Museum, and Botanical Gardens is a collections-based research and educational institution open to the public, housing world-class library, art, and botanical collections. Its mission is to support research and promote education in the arts, humanities, and botanical science and to display and interpret its extraordinary resources for diverse audiences.
The Culture
Here we are committed to the highest of standards in all that we do - from preserving and protecting the collections, to exhibitions, educational and scholarly programming, visitor and reader services, and beyond. Achieving excellence across these pursuits requires a diversity of perspectives, expertise, experience, and methodologies. We are better together. We believe an explicit commitment to diversity, equity, and inclusion directly impacts and improves staff and audience engagement and experience.
Job Description
About the Role
The Huntington Library seeks a Project Archivist to join the Acquisitions, Cataloging and Metadata Services (ACMe) department. The Project Archivist will join a project underway to gain inventory control over all of the library's archival holdings. The Project Archivist will survey closed stacks locations and triage collection material to bring all materials up to inventory control, with primary responsibility for inventorying the Huntington Institutional Archives. This work involves the following tasks: housing materials in appropriate containers; labeling containers; editing and updating finding aids and MARC records to accurately reflect collection contents, extents, and containers; barcoding materials; creating and editing top container records in ArchivesSpace; creating and editing item records in Sierra ILS; and creating minimal MARC records for items and collections.
Other responsibilities may include tracking progress, cleaning up data, updating collection locations, and other work that contributes to and supports the goals of the Inventory Project. The Project Archivist will regularly liaise with other staff throughout the library working on the Inventory Project. May supervise the work of library assistants. Reports to the Archival Processing Manager.
This is a limited term position, slated for two years, starting early 2024.
Essential Duties

• Establishes inventory control over archival collection materials in accordance with Library procedures and best practices.
• Creates, edits, and updates EAD finding aids, ArchivesSpace records, MARC records, and Sierra item records.

Other Duties:

• Other duties as assigned.
• May supervise the work of library assistants.

Candidate Requirements and Experience
Knowledge, skills, and abilities:

• ALA-accredited master's degree in library and information science required, or equivalent accredited degree, with formal training in archival theory and practice.
• Demonstrated understanding of archival collection management.
• Demonstrated record of bringing projects to a successful conclusion in a timely fashion, and evaluating outcomes.
• Demonstrated experience in the use and application of EAD, DACS, DCRM(MSS), MARC, LCSH, RDA and other library and archival descriptive and content standards.
• Demonstrated knowledge of XML schemas and the use of XML editors and/or archival content management systems, such as Archivists' Toolkit or ArchivesSpace.
• Facility in the manipulation of metadata across systems and platforms.
• Familiarity with basic preservation of archival materials, including proper handling, housing, and storage.
• Ability to work creatively, collaboratively, and effectively to promote teamwork, diversity, equity, and inclusiveness.
• Strong written, verbal, and interpersonal communication skills.
• Excellent organizational skills including accuracy and a strong attention to detail.

Experience

• Experience with archival collection management, preferably in an academic or research library.
• Experience working with archival content management systems, such as ArchivesSpace or Archivists' Toolkit.
• Experience with MARC records and/or Integrated Library Systems.
• Experience cleaning, importing and exporting, enhancing, and/or transforming metadata for archival collections.

Working Conditions
Normal office and library environment and library stack areas.

• Indoor library environment and library stack areas.
• Frequent use of office equipment including computer, keyboard, and mouse.
• Frequent standing, moving, crouching, walking.
• Moving boxes and supplies, climbing ladders, and pushing carts of materials

Compensation & Benefits
We provide competitive compensation, generous benefits and perks for all eligible employees including:

• Pay Rate/ Range: $65,000- $70,000 annually. Negotiable and commensurate on experience.
• Medical, Dental, Vision
• 403(b) basic retirement plan and optional matching retirement plan with an outstanding employer match
• Hybrid remote work schedule available for applicable positions
• Considerable paid time off, including annual leave, sick leave, and holidays
• Discounts for staff in The Huntington Store and restaurants
• Free admission to various museums and cultural institutions
• Free passes each month to welcome family and friends to visit the grounds

The Application Process
Please submit a cover letter and CV/resume as a single PDF attachment.
You will have the opportunity to submit additional documents on the "My Experience" section of the application.
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