Internal Payroll Specialist

POSITION SUMMARY

We are looking for an Internal Payroll Specialistto join our growing US staff payroll team. This position is remote-based in the US. This full-time position will be responsible for supporting all aspects of our US Staff payroll administration and respective processes. This role calls for someone who is truly "high velocity," where resourcefulness is key to success. This position is well-suited for the particularly ambitious person who loves navigating client challenges and is attracted to making a positive impact at work. The right candidate has a relentless zeal to contribute and should have an affinity towards matters of international growth and employment. There is a constant opportunity for competency development, as the successful candidate will learn the business model of Velocity Global and will immerse himself/herself into the unique business models of our clients.

This individual will report to our Payroll Manager, US Operations.

RESPONSIBILITIES

• Execute semi-monthly and bi-weekly payroll function for all supported employees in the United States
• Assist in multi-country payroll and benefits administration
• Ensure accuracy and timeliness of all data reporting and payroll transactions
• Validate payroll information using global HRIS automation tools and provide payroll information to internal teams on a monthly and ad hoc basis
• Process payroll/invoice information within our global HRIS platform ADP Workforce Now to drive the audit process and generate an accurate client payroll package
• Prepare and maintain accurate records and reports of payroll transactions, entering data into databases and spreadsheets
• Review and process expense reports provided for compliance in accordance with local legislation and client reimbursement policies
• Input data into our global HRIS accurately and efficiently and communicate accordingly across multiple departments
• Ensure compliance with federal, state, and local payroll wage, and hour laws and best practices and are communicated cross-functionally
• Facilitate audits by providing records and documentation to auditors
• Manage state unemployment claim accounts
• Provide timely support to the account management team on all payroll, expense reporting, and billing matters
• Establish and maintain competency in the area of international employment, payroll, and PEO (Professional Employment Organization)

QUALIFICATIONS/SKILLS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

• 4+ years of experience in administering payroll in the United States, experience in multi-statepayroll is required
• Bachelor's degree in Finance/Accounting is a plus
• Business proficiency in English language is required
• Knowledge in Corporate Accounting or Finance is preferred
• Excellent written and verbal communication and interpersonal skills
• Ability to execute in a timely manner ensuring accuracy and follow-through
• Ability to manage multiple tasks, show independence, adaptability and meet deadlines while maintaining accuracy with strong attention to detail
• Excellent time management and organizational skills
• Ability to demonstrate critical thinking skills and initiative through individual research and drive
• Ability to maintain a strict level of confidentiality and exercise extreme discretion, sound judgment, and diplomacy
• Experience working in ADP Workforce Now platform is preferred
• Experience working in NetSuite or similar ERP is desirable
• Experience working in Expensify or similar expense management platform is desirable
• Must be able to work independently and within a team