Instructor/Training Coordinator II

Posting Summary

Must be willing to work a flexible schedule to meet the needs of the department.

About USC

From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor's degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service - helping to build healthier, more educated communities in South Carolina and beyond.

At the University of South Carolina, we strive to cultivate an inclusive environment that is open, welcoming, and supportive of individuals of all backgrounds. We recognize diversity in our workforce is essential to providing academic excellence and critical to our sustainability. The University is committed to eliminating barriers created by institutional discrimination through accountability and continuous process improvement. We celebrate the diverse voices, perspectives, and experiences of our employees.

Benefits for Research Grant or Time-Limited Positions Are Indicated Below

The University of South Carolina (UofSC), through the State of SC and Public Employee Benefit Authority (PEBA), offers employees a valuable benefits package, including health and life insurance, generous paid leave and retirement programs. To learn more about UofSC benefits, access the About Benefits section on the Applicant Portal at uscjobs.sc.edu. Research Grant or Time-limited positions may be eligible for all, some, or no benefits, based on the grant or project funding.

Position Description

To provide support services to the United States Department of Justice. The incumbent serves as an Instructor/Training Coordinator, providing assistance to the training teams and administration.

Master's degree, or a bachelor's degree and 2 years relevant program experience.

Ability to communicate effectively both orally and in writing, and tact and skill in persuading faculty and experts to comply with procedural requirements. Well-rounded knowledge of information technology applications to carry out assignments, generate reports, training materials for classroom learning and distance learning, and to troubleshoot common IT applications; Applications and systems include, for example, learn DOJ, Word, Excel, PowerPoint, SNAP, SharePoint and Turning Point. Skill in developing contacts to support the agency's legal education activities and effectively and diplomatically deal with a broad range of persons including federal judges, senior department officials, United States Attorneys and others. General knowledge of protocol in dealing with senior staff and preparing for course presentations by senior staff. Knowledge of the procedures for safeguarding national security information.

Knowledge of legal and related reference sources in agency manuals, reference systems, directives, issuances, precedent decisions, court decisions, and commercial legal publications to ensure highest level of support.

Job Duties

Serving as support staff to the training teams, provides technical and administrative support to the Assistant Director, Training Specialists, and Training Technician in the organization, preparation, management, and control of seminars and courses sponsored by the Office of Legal Education. Based on knowledge of OLE policies and procedures and views of the Assistant Director, the incumbent prepares draft agendas and a variety of working documents to assist in program planning and development. Functions will include assisting the training teams in preparing, formatting and proofreading course materials. As well as, recruiting facilitators for training and assisting students with pre-course work.

Assists in the design and revision of course materials based on student feedback, practical experience, course goals and objectives, and views of Assistant Director. Position will require making recommendations regarding course materials, exercises, and structure. Responsible for drafts exercises, slides, handouts, learning aids and/or tutorials for course segments. Will be assisting in research and preparing information used in courses, e.g. data, references, videos, etc. This may include assistance in research of legal references and sources to ensure accuracy and incorporation of latest legal trends. Prepares a variety of memoranda, statistical reports and summaries and other course-related documents and data using automated word processing, spreadsheet, and database applications.

Provides written or oral explanations of administrative and organizational policies, coordinates the implementation of new office policies and systems, maintains calendars and, travel arrangements and records.

Applies advanced office automation and specialized systems and software skills to create, maintain and disseminate documents and manage training events. Applications and systems include, for example, learn DOJ, Word, Excel, PowerPoint, SNAP, SharePoint and Turning Point. The incumbent carries out difficult and complex work assignments relating to the support, administration, and execution of a wide variety of complex courses and conferences.

Ensures classrooms are set up for classes and all books and support materials are in place for both on-site and off-site training programs. Ensures arrangements for training rooms, materials, supplies, equipment, audiovisual needs, etc., have been made in advance of registration. Walk through of classrooms.

Works with hotel or conference facility staff to resolve concerns and ensure that the terms of negotiated contracts are fulfilled.

Position Attributes

Posting Detail Information

Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email. 

We are only accepting applications submitted by January 12, 2024

The University of South Carolina does not discriminate in educational or employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender (including transgender), gender identity or expression, genetic information, HIV/AIDs status, military status, national origin, pregnancy (false pregnancy, termination of pregnancy, childbirth, recovery therefrom or related medical conditions, breastfeeding), race, religion (including religious dress and grooming practices), sex, sexual orientation, veteran status, or any other bases under federal, state, local law, or regulations.