Address
Form of workSalary: $50,712.00 - $103,440.00 Annually
Location : Thurston County - Olympia, WA
Job Type: Agency Internal - Permanent
Remote Employment: Flexible/Hybrid
Job Number: 2023-15277
Department: Office of Administrative Hearings
Division: Headquarters
Opening Date: 11/30/2023
Closing Date: 12/10/2023 11:59 PM Pacific
Description
Information Governance Officer (WMS Band 1) - INTERNAL ONLY
Office of Administrative Hearings
Headquarters Division
NOTE: This position is open to current OAH employees only. External applicants will not be considered.
NOTE: This position is eligible for a hybrid telework schedule, as there are some on-site responsibilities required. Telework can be approved for alternate worksites within Washington state (counties in Oregon or Idaho that share a border with Washington).
The Opportunity:
The Office of Administrative Hearings (OAH) is currently looking to fill our Information Governance Officer (WMS Band 1) position in our Headquarters division. Reporting to a Deputy Chief Administrative Law Judge, this position has responsibility for multiple programs at OAH, a small-cabinet executive agency: Public Records Officer; Public Information Officer; Litigation/Discovery Coordinator; Privacy Officer; and Records Management Officer. This position is responsible to manage achievement of compliance with legal mandates which apply to these areas.
This is a supervisory position and is eligible for a hybrid telework schedule, as there are some on-site responsibilities required.
About the Agency:The 1981 Legislature created OAH to offer Washingtonians an independent, fair, and neutral forum to hold administrative hearings on disputed matters referred by state and local government agencies. Operating out of field offices in Olympia, Tacoma, Seattle, and Spokane Valley there are currently 235 employees, including 120 Administrative Law Judges (ALJs) who preside over administrative hearings involving unemployment insurance benefits, child support, food assistance, medical benefits, business and professional licensing, and more.
OAH conducts hearings for more than 30 agencies and 160 programs. Our referring agencies include the Employment Security Department (ESD), Department of Social and Health Services (DSHS), Department of Children, Youth, and Families (DCYF), Health Care Authority (HCA), Liquor and Cannabis Board (LCB), Department of Financial Institutions (DFI), the Office of the Superintendent of Public Instruction (OSPI), and others.
For more information about OAH, please visit our website at
OAH Mission: To hear and independently resolve disputes between the public and state agencies with an impartial, quick, and easy to access process.
OAH Vision: All people of Washington can meaningfully participate in their hearing and understand the result.
OAH Values:
OAH Goals:
OAH Offers:
Duties
The Information Governance Officer is the policy owner responsible to oversee the development, revision and implementation of the agency policies on public records, public information, privacy, records management, and litigation and discovery, and the training to support the policies' objectives. This position leads the agency's efforts to promote transparency and public disclosure compliance, as well as the agency's efforts to ensure that confidential information is protected as required by law.
This position is responsible for resolving complicated policy and procedure issues and strategizing the most effective course of action to fully comply with the mandates of the Public Records Act, Health Insurance Portability and Accountability Act (HIPAA) and other confidentiality laws, and minimize the agency's exposure to liability. This position influences strategy for records and information management and leads education efforts to create standards of process and procedures with data handling, storage, retention, and destruction. This position is responsible for directing the type of program activities which require close coordination with all OAH staff, referring agencies with data sharing agreements, and the Office of Attorney General (ATG).
Duties include, but are not limited to:
Qualifications
Required qualifications:
Required competencies:
Supplemental Information
How to apply:
To begin the online application process, click the green "Apply" button on this announcement at careers.wa.gov or governmentjobs.com. To be considered for this position, you must include the following information in your online application and complete the supplemental questionnaire. Application materials must clearly show how you meet the qualifications for the position in order to be considered.
Application must include:
For questions about this recruitment, or to request reasonable accommodation in the application process, please email us at For TTY service, please call the Washington Relay Service at 7-1-1 or 1-800-833-6388.
More than Just a Paycheck!
Employee benefits are not just about the kind of services you get, they are also about how much you may have to pay out of pocket. Washington State offers one of the most competitive benefits packages in the nation.
We understand that your life revolves around more than just your career. Like everyone, your first priority is ensuring that you and your family will maintain health and financial security. That's why choice is a key component of our benefits package. We have a selection of health and retirement plans, paid leave, staff training and other compensation benefits that you can mix and match to meet your current and future needs.
Read about our benefits:
The following information describes typical benefits available for full-time employees who are expected to work more than six months. Actual benefits may vary by appointment type or be prorated for other than full-time work (e.g. part-time); view the job posting for benefits details for job types other than full-time.
Note: If the position offers benefits which differ from the following, the job posting should include the specific benefits.
Insurance Benefits
Employees and their families are covered by medical (including vision), dental and basic life insurance. There are multiple medical plans with affordable monthly premiums that offer coverage throughout the state.
Staff are eligible to enroll each year in a medical flexible spending account which enables them to use tax-deferred dollars toward their health care expenses. Employees are also covered by basic life and long-term disability insurance, with the option to purchase additional coverage amounts.
To view premium rates, coverage choice in your area and how to enroll, please visit the Public Employees Benefits Board (PEBB) website. The Washington Wellness program from the Health Care Authority works with PEBB to support our workplace wellness programs.
Dependent care assistance allows the employee to save pre-tax dollars for a child or elder care expenses.
Other insurance coverage for auto, boat, home, and renter insurance is available through payroll deduction.
The Washington State Employee Assistance Program promotes the health and well-being of employees.
Retirement and Deferred Compensation
State Employees are members of the Washington Public Employees' Retirement System (PERS). New employees have the option of two employer contributed retirement programs. For additional information, check out the Department of Retirement Systems' web site.
Employees also have the ability to participate in the Deferred Compensation Program (DCP). This is a supplemental retirement savings program (similar to an IRA) that allows you control over the amount of pre-tax salary dollars you defer as well as the flexibility to choose between multiple investment options.
Social Security
All state employees are covered by the federal Social Security and Medicare systems. The state and the employee pay an equal amount into the system.
Public Service Loan Forgiveness
If you are employed by a government or not-for-profit organization, and meet the qualifying criteria, you may be eligible to receive student loan forgiveness under the Public Service Loan Forgiveness Program.
Holidays
Full-time and part-time employees are entitled to paid holidays and one paid personal holiday per calendar year.
Note: Employees who are members of certain Unions may be entitled to additional personal leave day(s), please refer to position specific Collective Bargaining Agreements for more information.
Full-time employees who work full monthly schedules qualify for holiday compensation if they are employed before the holiday and are in pay status for at least 80 nonovertime hours during the month of the holiday; or for the entire work shift preceding the holiday.
Part-time employees who are in pay status during the month of the holiday qualify for the holiday on a pro-rata basis. Compensation for holidays (including personal holiday) will be proportionate to the number of hours in pay status in the month to that required for full-time employment, excluding all holiday hours. Pay status includes hours worked and time on paid leave.
Sick Leave
Full-time employees earn eight hours of sick leave per month. Overtime eligible employees who are in pay status for less than 80 hours per month, earn a monthly proportionate to the number of hours in pay status, in the month to that required for full-time employment. Overtime exempt employees who are in pay status for less than 80 hours per month do not earn a monthly accrual of sick leave.
Sick le...
Location : Thurston County - Olympia, WA
Job Type: Agency Internal - Permanent
Remote Employment: Flexible/Hybrid
Job Number: 2023-15277
Department: Office of Administrative Hearings
Division: Headquarters
Opening Date: 11/30/2023
Closing Date: 12/10/2023 11:59 PM Pacific
Description
Information Governance Officer (WMS Band 1) - INTERNAL ONLY
Office of Administrative Hearings
Headquarters Division
NOTE: This position is open to current OAH employees only. External applicants will not be considered.
NOTE: This position is eligible for a hybrid telework schedule, as there are some on-site responsibilities required. Telework can be approved for alternate worksites within Washington state (counties in Oregon or Idaho that share a border with Washington).
The Opportunity:
The Office of Administrative Hearings (OAH) is currently looking to fill our Information Governance Officer (WMS Band 1) position in our Headquarters division. Reporting to a Deputy Chief Administrative Law Judge, this position has responsibility for multiple programs at OAH, a small-cabinet executive agency: Public Records Officer; Public Information Officer; Litigation/Discovery Coordinator; Privacy Officer; and Records Management Officer. This position is responsible to manage achievement of compliance with legal mandates which apply to these areas.
This is a supervisory position and is eligible for a hybrid telework schedule, as there are some on-site responsibilities required.
About the Agency:The 1981 Legislature created OAH to offer Washingtonians an independent, fair, and neutral forum to hold administrative hearings on disputed matters referred by state and local government agencies. Operating out of field offices in Olympia, Tacoma, Seattle, and Spokane Valley there are currently 235 employees, including 120 Administrative Law Judges (ALJs) who preside over administrative hearings involving unemployment insurance benefits, child support, food assistance, medical benefits, business and professional licensing, and more.
OAH conducts hearings for more than 30 agencies and 160 programs. Our referring agencies include the Employment Security Department (ESD), Department of Social and Health Services (DSHS), Department of Children, Youth, and Families (DCYF), Health Care Authority (HCA), Liquor and Cannabis Board (LCB), Department of Financial Institutions (DFI), the Office of the Superintendent of Public Instruction (OSPI), and others.
For more information about OAH, please visit our website at
OAH Mission: To hear and independently resolve disputes between the public and state agencies with an impartial, quick, and easy to access process.
OAH Vision: All people of Washington can meaningfully participate in their hearing and understand the result.
OAH Values:
- Fairness and independence
- Diversity, equity, inclusion, and respect
- Performance excellence
- Integrity
OAH Goals:
- Performance Excellence: We deliver high quality, timely work.
- Convenience and Accessibility: We make it easy for people to do business with us.
- Diversity, Equity, Inclusion, and Respect: We promote diversity, equity, inclusion, and respect.
- Good Stewards: We are efficient, effective, and accountable.
OAH Offers:
- Work that is important and makes a difference.
- In-house training and professional development opportunities.
- Healthy work/life balance, including remote work options.
- Comprehensive benefits package.
Duties
The Information Governance Officer is the policy owner responsible to oversee the development, revision and implementation of the agency policies on public records, public information, privacy, records management, and litigation and discovery, and the training to support the policies' objectives. This position leads the agency's efforts to promote transparency and public disclosure compliance, as well as the agency's efforts to ensure that confidential information is protected as required by law.
This position is responsible for resolving complicated policy and procedure issues and strategizing the most effective course of action to fully comply with the mandates of the Public Records Act, Health Insurance Portability and Accountability Act (HIPAA) and other confidentiality laws, and minimize the agency's exposure to liability. This position influences strategy for records and information management and leads education efforts to create standards of process and procedures with data handling, storage, retention, and destruction. This position is responsible for directing the type of program activities which require close coordination with all OAH staff, referring agencies with data sharing agreements, and the Office of Attorney General (ATG).
Duties include, but are not limited to:
- Public records officer
- Privacy officer
- Records management officer
- Litigation / Discovery coordinator
- Supervision and oversight for privacy and public records team members
Qualifications
Required qualifications:
- Bachelor's Degree from accredited college/university with major study in business administration, public administration, or related field, OR four (4) years of related professional-level experience.
- At least two (2) years of demonstrated, advanced experience and expertise in analyzing, interpreting, and applying rules, laws, and case law related to public records.
- Demonstrated expert knowledge of and experience with the state and/or federal public records laws.
- Demonstrated leadership and management experience, particularly in project and/or program management.
Required competencies:
- Attention to Detail: Diligently attends to details and pursues quality in accomplishing tasks. Performs tasks with care; is thorough. Makes few errors. Checks work to ensure accuracy and completeness. Compares observations or finished work to what is expected to find inconsistencies. Remains aware and takes care of details that are easy to overlook or dismiss as insignificant.
- Data Sharing Knowledge: Knowledge of data sharing principles and business associate agreement requirements.
- Ethics and Integrity: Earn others' trust and respect by demonstrating consistent honesty, forthrightness, and professionalism in all interactions. Always maintains the highest level of confidentiality. Efficient, effective use of work time, equipment, and resources. Follows rules and procedures. Works in a safe manner.
- HIPAA Experience: Understanding of HIPAA requirements and data protection principles with regard to system requirements and data confidentiality.
- Information Technology Understanding: Understanding of information technology (IT) and communication systems and their capabilities with regards to privacy.
- Legal Discovery: Knowledge of state laws and rules relating to records retention and civil litigation discovery.
- Legal Knowledge: Demonstrated knowledge of legal proceedings, including discovery and documentation production requirements.
- Legal Writing Ability: Ability to draft documents, correspondence, rules, and policies.
- Privacy Principles: Expertise in privacy requirements, principles, and processes.
- Records Management: Knowledge of state laws and rules relating to records management.
Supplemental Information
How to apply:
To begin the online application process, click the green "Apply" button on this announcement at careers.wa.gov or governmentjobs.com. To be considered for this position, you must include the following information in your online application and complete the supplemental questionnaire. Application materials must clearly show how you meet the qualifications for the position in order to be considered.
Application must include:
- A letter of interest describing what interests you in the position and what makes you a viable and competitive candidate.
- A detailed chronological resume highlighting relevant experience.
- A minimum of three professional references with your application, with current contact information, including at least one supervisor.
- A professional reference is defined as an individual who has either been paid to supervise your work or worked directly with you and can attest to your work performance, technical skills, and job competencies. If your references do not meet these criteria, please include non-related professionals, such as educators or other professional associates.
For questions about this recruitment, or to request reasonable accommodation in the application process, please email us at For TTY service, please call the Washington Relay Service at 7-1-1 or 1-800-833-6388.
More than Just a Paycheck!
Employee benefits are not just about the kind of services you get, they are also about how much you may have to pay out of pocket. Washington State offers one of the most competitive benefits packages in the nation.
We understand that your life revolves around more than just your career. Like everyone, your first priority is ensuring that you and your family will maintain health and financial security. That's why choice is a key component of our benefits package. We have a selection of health and retirement plans, paid leave, staff training and other compensation benefits that you can mix and match to meet your current and future needs.
Read about our benefits:
The following information describes typical benefits available for full-time employees who are expected to work more than six months. Actual benefits may vary by appointment type or be prorated for other than full-time work (e.g. part-time); view the job posting for benefits details for job types other than full-time.
Note: If the position offers benefits which differ from the following, the job posting should include the specific benefits.
Insurance Benefits
Employees and their families are covered by medical (including vision), dental and basic life insurance. There are multiple medical plans with affordable monthly premiums that offer coverage throughout the state.
Staff are eligible to enroll each year in a medical flexible spending account which enables them to use tax-deferred dollars toward their health care expenses. Employees are also covered by basic life and long-term disability insurance, with the option to purchase additional coverage amounts.
To view premium rates, coverage choice in your area and how to enroll, please visit the Public Employees Benefits Board (PEBB) website. The Washington Wellness program from the Health Care Authority works with PEBB to support our workplace wellness programs.
Dependent care assistance allows the employee to save pre-tax dollars for a child or elder care expenses.
Other insurance coverage for auto, boat, home, and renter insurance is available through payroll deduction.
The Washington State Employee Assistance Program promotes the health and well-being of employees.
Retirement and Deferred Compensation
State Employees are members of the Washington Public Employees' Retirement System (PERS). New employees have the option of two employer contributed retirement programs. For additional information, check out the Department of Retirement Systems' web site.
Employees also have the ability to participate in the Deferred Compensation Program (DCP). This is a supplemental retirement savings program (similar to an IRA) that allows you control over the amount of pre-tax salary dollars you defer as well as the flexibility to choose between multiple investment options.
Social Security
All state employees are covered by the federal Social Security and Medicare systems. The state and the employee pay an equal amount into the system.
Public Service Loan Forgiveness
If you are employed by a government or not-for-profit organization, and meet the qualifying criteria, you may be eligible to receive student loan forgiveness under the Public Service Loan Forgiveness Program.
Holidays
Full-time and part-time employees are entitled to paid holidays and one paid personal holiday per calendar year.
Note: Employees who are members of certain Unions may be entitled to additional personal leave day(s), please refer to position specific Collective Bargaining Agreements for more information.
Full-time employees who work full monthly schedules qualify for holiday compensation if they are employed before the holiday and are in pay status for at least 80 nonovertime hours during the month of the holiday; or for the entire work shift preceding the holiday.
Part-time employees who are in pay status during the month of the holiday qualify for the holiday on a pro-rata basis. Compensation for holidays (including personal holiday) will be proportionate to the number of hours in pay status in the month to that required for full-time employment, excluding all holiday hours. Pay status includes hours worked and time on paid leave.
Sick Leave
Full-time employees earn eight hours of sick leave per month. Overtime eligible employees who are in pay status for less than 80 hours per month, earn a monthly proportionate to the number of hours in pay status, in the month to that required for full-time employment. Overtime exempt employees who are in pay status for less than 80 hours per month do not earn a monthly accrual of sick leave.
Sick le...
