Hutchinson, Ks - Assistant Business Manager

Union Supply Group Since its founding in 1991, Union Supply Group has grown into the most innovative and price sensitive supplier of commissary goods and services. Union Supply provides food, apparel, footwear, electronics, and personal-care products to State, Federal and County correctional institutions nationwide.

Work with a team culture of respect, career growth, job security and competitive compensation! We strive for a positive environment where everyone can grow and learn at every step of their journey. With Union Supply Group you will know you will be entrusted with making a great impact on the organization.

GENERAL PURPOSE OF THE JOB:

• Manage all Business and operational aspects of the statewide commissary program and other services provided to the Kansas Department of Corrections.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Supervise On-site USCS Commissary Staff
• Oversee and assist Kansas Correctional Industries in establishing and maintaining written local operating policies and procedures, to include warehouse pick & pack operations, inventory control duties, delivery operations.
• Maintain and secure records on all training conducted, grievances received (I-9S), software issues reported and any other noteworthy incidents which may occur.
• Ensure all applicable local business requirements are complied with, to include licensing, insurance documentation and local sales tax updates etc…
• Submit requests to the Department for new products, replacement of discontinued products and for price increases according to the terms of the contract.
• Place product replenishment orders for two (2) KCI warehouses, order warehouse supplies as needed
• Report and follow-up with Software vendor concerning any software related issues.
• Ensure that a master statewide product menu is maintained and current.
• Travel within the state on a regular basis to the KCI warehouses, and DOC Faciclties addressing inventory control issues and to promote positive customer service relations.
• Ensure USCS contract compliance in all areas of commissary and other service operations.
• Establish, monitor and conduct audits on all aspects of on-site inventory control procedures at two locations.  Ensure compliance with the procedures regarding product ordering/ receiving, stocking, stock rotation, cycle counts, inventory adjustment justifications and processing of Commissary, Property and Package Program orders.
• Ensure the ordering, receiving and inventory inclusion of all “on-site” drop shipped products at each facility statewide weekly.
• Conduct advance long range yearly scheduling in conjunction with KCI and KDOC to meet IT, KCI warehousing and USG warehousing and logistics operations during holidays or other upcoming events.
• Ensure the weekly scheduled processing of all commissary orders by phone, scantron or file process (property orders) etc…is completed according to the approved schedule.
• Approve weekly payroll report / time sheets for submission to payroll and maintain attendance calendars and employee files for all USCS on-site staff.
• Establish USCS office hours to mirror hours of operation of KCI.
• Ensure proper maintenance of all areas under USCS control and maintain a current inventory of all USCS equipment/products ensuring all equipment is accounted for and operational. Ensure product is stored in a neat, clean, and orderly manner; ensure consistent compliance with American Correctional Association standards/guidelines regarding equipment/product (when applicable).
• Ensure all USCS administrative functions are carried out in compliance with all Company policies and that all local operating policies/procedures are written and reviewed to remain current.
• Attend weekly, monthly, quarterly Kansas Correctional Industries/Kansas Department of Corrections departmental staff meetings as necessary or required.
• Participate in any required Department annual on-site security and training classes and maintain facility required security clearance credentials.
• Complete Crosse training in all areas of the USCS Kansas Commissary Operations and be capable of preforming all Administrative and Customer Service Support duties as necessary.
• Complete miscellaneous duties as assigned by Supervisor.

CERTIFICATES, LICENSES, REGISTRATIONS:

• Driver’s License

OTHER SKILLS AND ABILITIES:

• Ability to prioritize projects from several sources and departments
• 10-key calculator experience
• General office machine experience
• Inventory control knowledge and experience
• PC experience required – word processing and spreadsheet generation

OTHER QUALIFICATIONS:

• Must pass a correctional facility security clearance and maintain a facility security ID
• Must pass drug screening test

Education and Experience Requirements:

• Minimum of a two-year college degree
• Minimum of two years of supervisory experience
• Intermediate computer skills with knowledge of MS Office Suite
• Strong customer service background
• Must be well versed in organizational skills

COVID-19

Position requires COVID vaccination 

Equal Employment Opportunity Policy

Union Supply Group provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

E-Verify

This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer and completed the Form I-9.