Human Resources/Office Administrator

Community Action Stops Abuse (CASA)

Founded in 1977, CASA is the official 501c3 domestic violence center based in Pinellas County, FL. We operate the area’s 24-hour hotline and emergency shelter; non-residential programs, such as support groups, economic empowerment and legal advocacy; Child Protective Investigative Team support; community and corporate training; and the CASA Peacemakers anti-bullying and healthy relationship school curriculum.

Position Title: Human Resource/Office Administrator

Location: Marion County

Reports to: Director, Human Resources

Major Function: Responsible for administering Human Resource programs and daily office duties in accordance with CASA policies, procedures and compliance requirements.

Job Duties:

· Assists with recruitment process by posting job openings and supporting the hiring managers through candidate selection process.

· Provides offer letters and necessary documentation to selected candidates for hire.

· Submits local and level 2 background checks and ensures all compliance requirements are followed with selected candidates for hire.

· Onboards and provides orientation for new hires.

· Ensures new hire E-verify is submitted and approved.

· Deploys necessary office equipment, phone set up, email and other related needs for new hires.

· Creates and maintains employee records in HRMS (Paycor) in a timely manner to ensure employee information is ready for payroll and HR processing. This includes new hires, terminations and active employee record changes.

· Maintains employee HR files and ensures security and confidentiality of such records.

· Notifies employees when benefits are available for enrollment and supports annual open enrollment process.

· Assists with processing of terminations.

· Assists with the preparation and follow up of the annual performance review process.

· Ensures employees completion of mandatory training upon hire and annually thereafter. Records and maintains records in accordance with compliance requirements.

· Responsible for recording workplace injuries and submitting required documentation to workers compensation carrier for processing.

· Routes incoming invoices to Accounts Payable.

· Sorts and routes mail to proper recipients.

· Makes bank deposits as needed.

· Orders and distributes supply needs for center.

· Performs other related duties as assigned.

General:

· Understands and abides by CASA’s Policies and Procedures.

· Attends staff meetings.

· Attends and participates in ongoing training.

· Agrees to work a flexible schedule if needed.

· Understand and abide by all CASA’s Policies and Procedures.

· Completes special projects as assigned.

· All employees of CASA are considered “essential” and as such may be required to be available to remain onsite and/or required to assist during emergencies and other critical times.

Qualifications:

· Bachelor's degree in human resources or related field and/or equivalent experience preferred.

Minimum of 6 months experience working in a non-profit environment.

· At least two years of office administrative experience required.

· Excellent verbal and written communication skills.

· Excellent interpersonal skills.

· Excellent organizational skills and attention to detail.

· Working understanding of human resource principles, practices and procedures.

· Excellent time management skills with a proven ability to meet deadlines.

· Proficient with Microsoft Office Suite or related software.

· Possess a valid Florida Driver’s license and proof of auto insurance coverage.

· Agree to participate in background checks upon offer of employment.

Job Type: Full-time

Pay: $48,000.00 - $50,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Day shift

Work Location: In person