Address
Form of workSalary: $5,713.00 - $6,682.00 Monthly
Location : Oahu, HI
Job Type: Full-Time Permanent
Job Number: 224234
Department: Human Resources
Opening Date: 03/17/2024
Closing Date: 3/23/2024 11:59 PM Hawaii
Position Information
A Human Resources Specialist V performs as senior worker or staff specialist in one of the major functional areas of a HUMAN RESOURCES management program regularly carrying out the most difficult and complex assignments pertinent thereto; and performs other related duties as required.
Current Vacancy Information:
There is one (1) vacancy with the Department of Human Resources, Enterprise Resources Planning Branch, located in Honolulu. This position is responsible for the professional management, oversight, and effective deployment of the City and County of Honolulu's online recruitment, application, screening, and referral portal (NeoGov) to maximize the portal's utilization and efficiency for applicants to City positions and internal City HUMAN RESOURCES and administrative staff. Responsibilities include management and administration of all City users of the portal, monitoring applicant utilization and feedback, managing workflow, ensuring confidential applicant information is accessible only to appropriate individuals, and ensuring optimal use of technology to recruit job seekers for vacant positions within the City and efficient, timely processing of applications for hire. Collects and analyzes data, generates reports, recommends changes or improvements to existing system utilization; keeps abreast of cutting edge technology in the fields of recruitment software and applicant tracking systems and recommends best practices and standards.
Special Work Requirements: May require traveling around the island to meet with employees of various departments and agencies to conduct training and provide end user support. May require working overtime, nights and weekends. As the work is integrally involved with HUMAN RESOURCES business processes and access to confidential applicant and personnel information, a high level of discretion and ability to maintain confidences is required.
If you qualify for the position, your name will be placed on an eligible list for further consideration. This list may be used for current and future vacancies in this department.
Additional Job Information
Applications must be submitted online by March23, 2024, 11:59 p.m., Hawaii Standard Time (HST) to be accepted.
***Salary commensurate with applicable experience: $5,713 to $6,682 per month (SR-24), pending approval and subject to funding availability.***
Some notifications may be sent via e-mail. You are responsible for monitoring instructions and correspondence from this office by checking your email account in a timely manner. To ensure proper delivery, please make sure you:
- use a valid e-mail account;
- verify your e-mail address is entered correctly on your GovernmentJobs account;
- are subscribed to email notices;
- check your spam folders; and
- add and to your contact list.
Notifications may also be sent via text message if opted into the service. Data and text messaging fees apply.
Minimum Qualification Requirements
At time of application, you must be a citizen, national or permanent resident alien of the United States or a non-citizen eligible under federal law for unrestricted employment.
EDUCATION REQUIREMENT:
Equivalent to graduation from a regionally-accredited four year college or university with a bachelor's degree.
Education obtained outside of the United States must be comparable to a degree earned at a regionally-accredited college/university in the United States. In order to receive credit for the education, a foreign credential evaluation (FCE) must be provided. We also reserve the right to request further information about your academic program, evidence of comparability, or an original transcript.
Verification Requirement: You must submit evidence of your education in order to be given credit. Please attach an electronic copy of your diploma and/or official transcript which shows the embossed seal to your application. Or mail a photocopy of your diploma and/or official transcriptby the closing date of this recruitment to the following address: Department of Human Resources, 650 South King Street, 10th Floor, Honolulu, HI 96813
Copies will not be returned. Unofficial transcripts will not be accepted. All information on your diploma and/or transcript must be legible in order to receive credit.
Substitution: Work experience may be substituted for the bachelor's degree on a year-for-year basis. Such experience must have provided the knowledge, skills, and analytical ability normally gained from attainment of a bachelor's degree.
EXPERIENCE REQUIREMENT:
Three years of progressively responsible professional (post-bachelor's degree, non-clerical) HUMAN RESOURCES management work experience inHUMAN RESOURCESINFORMATION SYSTEMS, one year of which shall have been representative of work at the Human Resources Specialist (HRS) IV level.
Experience at the HRS IV level must have involved independently performing the full range and variety of assignments in the area of HUMAN RESOURCESINFORMATION SYSTEMS. Such experience must have demonstrated knowledge of enterprise-wide HUMAN RESOURCESINFORMATION SYSTEMS, HUMAN RESOURCES business processes; objectives and relationships between HUMAN RESOURCES programs; management and monitoring of workflow and security requirements for HUMAN RESOURCES applications; transition, training and change management concepts, techniques and activities; and report design, development, analysis, and interpretation.
NON-QUALIFYING EXPERIENCE:
Most work experience in a supervisory or managerial position includes some responsibility for HUMAN RESOURCES functions. However, if the primary responsibility of the position is not concerned with professional HUMAN RESOURCES management work in HUMAN RESOURCESINFORMATION SYSTEMS, then such experience is not considered qualifying.
Clerical or technical experience in a personnel program involving work which is limited to the application of personnel rules, regulations, and procedures in support of the personnel functions described above is also not considered qualifying.
Having the required number of years of experience will not in itself be accepted as qualifying for the position. Your overall experience must have been of such scope, level and responsibility as to conclusively demonstrate the ability to perform the duties of the position.
LICENSE REQUIREMENT:
Possession of an appropriate valid driver's license, as required for the position.
Examination Process
EDUCATION AND EXPERIENCE EVALUATION:
In addition to meeting the above minimum qualifications, your application will be further evaluated. Your score will be based on the quality and quantity of your education, experience and/or other related job requirements and competencies applicable to the position. Failure to provide sufficient information may result in your application being rejected or you receiving a lower score.
EXAMINATION WEIGHT:
Education and Experience Evaluation......................................100%
What are the benefits of being a City Employee?
-- Vacation: Employees may earn up to 21 days per year.
-- Sick Leave: Employees may earn up to 21 days per year.
-- Holidays: 13 days a year; 14 days during election years.
-- Training and Development: Computer, career, and personal enhancement courses are offered; curriculum designed for employee, supervisory, and management development.
-- Medical, Dental, Prescription Drug, and Vision Care: Various health insurance plans are available. Premiums are subsidized by the City and deductible from pre-tax income for participants of the Premium Conversion Plan (PCP).
-- Group Life Insurance: No cost for eligible employees.
-- Deferred Compensation Plan: Invest in your future...choose to defer part of your pre-tax income for retirement.
-- Retirement Plan: The Employees' Retirement System (ERS) of the State of Hawaii administers retirement benefits for State and County employees. Employee contribution required.
-- Commuter Choice Pre-Tax Benefits: Employees may designate certain transportation expenses (TheBus, LOTMA, Vanpool Hawaii, etc.) as a pre-tax item
-- Parking: Some job locations offer parking on-site; others may have access to parking at low monthly rates.
-- Direct Deposit: Direct deposit of paychecks to a designated financial institution is available.
-- Employee Assistance Program (EAP): Confidential, professional counseling and resource referral.
-- Public Service Loan Forgiveness (PSLF) Program: A federal program forgiving the balance of federal student loans for individuals working in public service. For program requirements and additional information, please visit:
To view additional information, please visit our page.
* All benefits as stated above, are subject to eligibility requirements and to legislative and/or negotiated changes. Individuals are responsible for any related fees or charges that may apply.
01
When applying for this position, please thoroughly complete the Education, Work Experience, and Supplemental Question sections of your application. The information provided in these sections, particularly the job-specific Supplemental Questions, will be used to determine whether you meet the qualification requirements for the job and your final score. Failure to provide detailed and complete information or submit any required documentation may result in your application being rejected or you receiving a lower score. If you have no experience in a particular area, indicate "none." Please do not submit resumes in place of completing any of these sections.
02
EDUCATION REQUIREMENT: This position requires that applicants have equivalent to graduation from a regionally-accredited four year college or university with a bachelor's degree.
Education obtained outside of the United States must be comparable to a degree earned at a regionally-accredited college/university in the United States. In order to receive credit for the education, a foreign credential evaluation (FCE) must be provided. We also reserve the right to request further information about your academic program, evidence of comparability, or an original transcript.
Verification Requirement: You must submit evidence of your education in order to be given credit. Please attach an electronic copy of your diploma and/or official transcript which shows the embossed seal or applicable FCE to your application. Or mail a photocopy of your documents to the following address: Department of Human Resources, 650 South King Street, 10th Floor, Honolulu, HI 96813. Copies will not be returned. Unofficial transcripts will not be accepted. All information on your documentation must be legible and complete in order to be given credit.
Select the statement that best describes your education:
03
EXPERIENCE REQUIREMENT: To qualify for the position of Human Resources Specialist V (HR Information Systems), you must have a minimum of THREE years of progressively responsible professional (i.e., post-bachelor's degree, non-clerical) HUMAN RESOURCES management work experience in HUMAN RESOURCESINFORMATION SYSTEMS (HRIS), one year of which shall have been representative of work at the Human Resources Specialist IV (HRIS) level.
Please ensure you have each position that qualifies you for Human Resources Specialist V (HRIS) listed in the Work Experience section of your application. Your job description for each position should describe your major duties and responsibilities for your position. If you had major changes in responsibility with the same employer, please list each role as a separate entry with the corresponding dates of employment for each role (i.e., do not lump several positions together).
Select the statement that best describes your experience:
04
Describe your professional (i.e., post-bachelor's degree, non-clerical) HUMAN RESOURCES management work experience in HR INFORMATION SYSTEMS.
Indicate in your explanation:
05
As part of your professional (post-bachelor's degree, non-clerical) HUMAN RESOURCES management work experience in HUMAN RESOURCESINFORMATION SYSTEMS, describe your experience developing and conducting end-user training and providing guidance and support to HR system users.
Give examples of the training you developed and conducted to include the topics discussed, the target audience, and the...
Location : Oahu, HI
Job Type: Full-Time Permanent
Job Number: 224234
Department: Human Resources
Opening Date: 03/17/2024
Closing Date: 3/23/2024 11:59 PM Hawaii
Position Information
A Human Resources Specialist V performs as senior worker or staff specialist in one of the major functional areas of a HUMAN RESOURCES management program regularly carrying out the most difficult and complex assignments pertinent thereto; and performs other related duties as required.
Current Vacancy Information:
There is one (1) vacancy with the Department of Human Resources, Enterprise Resources Planning Branch, located in Honolulu. This position is responsible for the professional management, oversight, and effective deployment of the City and County of Honolulu's online recruitment, application, screening, and referral portal (NeoGov) to maximize the portal's utilization and efficiency for applicants to City positions and internal City HUMAN RESOURCES and administrative staff. Responsibilities include management and administration of all City users of the portal, monitoring applicant utilization and feedback, managing workflow, ensuring confidential applicant information is accessible only to appropriate individuals, and ensuring optimal use of technology to recruit job seekers for vacant positions within the City and efficient, timely processing of applications for hire. Collects and analyzes data, generates reports, recommends changes or improvements to existing system utilization; keeps abreast of cutting edge technology in the fields of recruitment software and applicant tracking systems and recommends best practices and standards.
Special Work Requirements: May require traveling around the island to meet with employees of various departments and agencies to conduct training and provide end user support. May require working overtime, nights and weekends. As the work is integrally involved with HUMAN RESOURCES business processes and access to confidential applicant and personnel information, a high level of discretion and ability to maintain confidences is required.
If you qualify for the position, your name will be placed on an eligible list for further consideration. This list may be used for current and future vacancies in this department.
Additional Job Information
Applications must be submitted online by March23, 2024, 11:59 p.m., Hawaii Standard Time (HST) to be accepted.
***Salary commensurate with applicable experience: $5,713 to $6,682 per month (SR-24), pending approval and subject to funding availability.***
Some notifications may be sent via e-mail. You are responsible for monitoring instructions and correspondence from this office by checking your email account in a timely manner. To ensure proper delivery, please make sure you:
- use a valid e-mail account;
- verify your e-mail address is entered correctly on your GovernmentJobs account;
- are subscribed to email notices;
- check your spam folders; and
- add and to your contact list.
Notifications may also be sent via text message if opted into the service. Data and text messaging fees apply.
Minimum Qualification Requirements
At time of application, you must be a citizen, national or permanent resident alien of the United States or a non-citizen eligible under federal law for unrestricted employment.
EDUCATION REQUIREMENT:
Equivalent to graduation from a regionally-accredited four year college or university with a bachelor's degree.
Education obtained outside of the United States must be comparable to a degree earned at a regionally-accredited college/university in the United States. In order to receive credit for the education, a foreign credential evaluation (FCE) must be provided. We also reserve the right to request further information about your academic program, evidence of comparability, or an original transcript.
Verification Requirement: You must submit evidence of your education in order to be given credit. Please attach an electronic copy of your diploma and/or official transcript which shows the embossed seal to your application. Or mail a photocopy of your diploma and/or official transcriptby the closing date of this recruitment to the following address: Department of Human Resources, 650 South King Street, 10th Floor, Honolulu, HI 96813
Copies will not be returned. Unofficial transcripts will not be accepted. All information on your diploma and/or transcript must be legible in order to receive credit.
Substitution: Work experience may be substituted for the bachelor's degree on a year-for-year basis. Such experience must have provided the knowledge, skills, and analytical ability normally gained from attainment of a bachelor's degree.
EXPERIENCE REQUIREMENT:
Three years of progressively responsible professional (post-bachelor's degree, non-clerical) HUMAN RESOURCES management work experience inHUMAN RESOURCESINFORMATION SYSTEMS, one year of which shall have been representative of work at the Human Resources Specialist (HRS) IV level.
Experience at the HRS IV level must have involved independently performing the full range and variety of assignments in the area of HUMAN RESOURCESINFORMATION SYSTEMS. Such experience must have demonstrated knowledge of enterprise-wide HUMAN RESOURCESINFORMATION SYSTEMS, HUMAN RESOURCES business processes; objectives and relationships between HUMAN RESOURCES programs; management and monitoring of workflow and security requirements for HUMAN RESOURCES applications; transition, training and change management concepts, techniques and activities; and report design, development, analysis, and interpretation.
NON-QUALIFYING EXPERIENCE:
Most work experience in a supervisory or managerial position includes some responsibility for HUMAN RESOURCES functions. However, if the primary responsibility of the position is not concerned with professional HUMAN RESOURCES management work in HUMAN RESOURCESINFORMATION SYSTEMS, then such experience is not considered qualifying.
Clerical or technical experience in a personnel program involving work which is limited to the application of personnel rules, regulations, and procedures in support of the personnel functions described above is also not considered qualifying.
Having the required number of years of experience will not in itself be accepted as qualifying for the position. Your overall experience must have been of such scope, level and responsibility as to conclusively demonstrate the ability to perform the duties of the position.
LICENSE REQUIREMENT:
Possession of an appropriate valid driver's license, as required for the position.
Examination Process
EDUCATION AND EXPERIENCE EVALUATION:
In addition to meeting the above minimum qualifications, your application will be further evaluated. Your score will be based on the quality and quantity of your education, experience and/or other related job requirements and competencies applicable to the position. Failure to provide sufficient information may result in your application being rejected or you receiving a lower score.
EXAMINATION WEIGHT:
Education and Experience Evaluation......................................100%
What are the benefits of being a City Employee?
-- Vacation: Employees may earn up to 21 days per year.
-- Sick Leave: Employees may earn up to 21 days per year.
-- Holidays: 13 days a year; 14 days during election years.
-- Training and Development: Computer, career, and personal enhancement courses are offered; curriculum designed for employee, supervisory, and management development.
-- Medical, Dental, Prescription Drug, and Vision Care: Various health insurance plans are available. Premiums are subsidized by the City and deductible from pre-tax income for participants of the Premium Conversion Plan (PCP).
-- Group Life Insurance: No cost for eligible employees.
-- Deferred Compensation Plan: Invest in your future...choose to defer part of your pre-tax income for retirement.
-- Retirement Plan: The Employees' Retirement System (ERS) of the State of Hawaii administers retirement benefits for State and County employees. Employee contribution required.
-- Commuter Choice Pre-Tax Benefits: Employees may designate certain transportation expenses (TheBus, LOTMA, Vanpool Hawaii, etc.) as a pre-tax item
-- Parking: Some job locations offer parking on-site; others may have access to parking at low monthly rates.
-- Direct Deposit: Direct deposit of paychecks to a designated financial institution is available.
-- Employee Assistance Program (EAP): Confidential, professional counseling and resource referral.
-- Public Service Loan Forgiveness (PSLF) Program: A federal program forgiving the balance of federal student loans for individuals working in public service. For program requirements and additional information, please visit:
To view additional information, please visit our page.
* All benefits as stated above, are subject to eligibility requirements and to legislative and/or negotiated changes. Individuals are responsible for any related fees or charges that may apply.
01
When applying for this position, please thoroughly complete the Education, Work Experience, and Supplemental Question sections of your application. The information provided in these sections, particularly the job-specific Supplemental Questions, will be used to determine whether you meet the qualification requirements for the job and your final score. Failure to provide detailed and complete information or submit any required documentation may result in your application being rejected or you receiving a lower score. If you have no experience in a particular area, indicate "none." Please do not submit resumes in place of completing any of these sections.
- I certify that I have read and understand the above statements.
02
EDUCATION REQUIREMENT: This position requires that applicants have equivalent to graduation from a regionally-accredited four year college or university with a bachelor's degree.
Education obtained outside of the United States must be comparable to a degree earned at a regionally-accredited college/university in the United States. In order to receive credit for the education, a foreign credential evaluation (FCE) must be provided. We also reserve the right to request further information about your academic program, evidence of comparability, or an original transcript.
Verification Requirement: You must submit evidence of your education in order to be given credit. Please attach an electronic copy of your diploma and/or official transcript which shows the embossed seal or applicable FCE to your application. Or mail a photocopy of your documents to the following address: Department of Human Resources, 650 South King Street, 10th Floor, Honolulu, HI 96813. Copies will not be returned. Unofficial transcripts will not be accepted. All information on your documentation must be legible and complete in order to be given credit.
Select the statement that best describes your education:
- I have a bachelor's degree and I have attached an electronic copy of my diploma and/or transcript to my application.
- I have a bachelor's degree and I will mail a photocopy of my diploma and/or transcript to the Department of Human Resources.
- I do not have a bachelor's degree; however, I have work experience that provided the knowledge, skills, and analytical ability normally gained from attainment of a bachelor's degree. Such work experience is described in the "Work Experience" section of my application.
- I do not have a bachelor's degree or work experience that can substitute for a bachelor's degree.
03
EXPERIENCE REQUIREMENT: To qualify for the position of Human Resources Specialist V (HR Information Systems), you must have a minimum of THREE years of progressively responsible professional (i.e., post-bachelor's degree, non-clerical) HUMAN RESOURCES management work experience in HUMAN RESOURCESINFORMATION SYSTEMS (HRIS), one year of which shall have been representative of work at the Human Resources Specialist IV (HRIS) level.
Please ensure you have each position that qualifies you for Human Resources Specialist V (HRIS) listed in the Work Experience section of your application. Your job description for each position should describe your major duties and responsibilities for your position. If you had major changes in responsibility with the same employer, please list each role as a separate entry with the corresponding dates of employment for each role (i.e., do not lump several positions together).
Select the statement that best describes your experience:
- I have all of the required experience for this position, as indicated in the Work Experience section of my application.
- I do not have any of the required experience for this position.
04
Describe your professional (i.e., post-bachelor's degree, non-clerical) HUMAN RESOURCES management work experience in HR INFORMATION SYSTEMS.
Indicate in your explanation:
- Which position(s) listed in the Work Experience section where you had this experience,
- A description and examples of the HUMAN RESOURCESINFORMATION SYSTEMS/software/programs (e.g., NeoGov or similar software/service) you were responsible for,
- Your specific duties in managing, maintaining, and ensuring appropriate security and approval workflows, and
- The standards and guidelines you developed and established to ensure consistency and compliance amongst all users.
05
As part of your professional (post-bachelor's degree, non-clerical) HUMAN RESOURCES management work experience in HUMAN RESOURCESINFORMATION SYSTEMS, describe your experience developing and conducting end-user training and providing guidance and support to HR system users.
Give examples of the training you developed and conducted to include the topics discussed, the target audience, and the...
