Human Resources Specialist

Job Title:Human Resources Specialist
Location: Middle GA State University
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 272739
About Us

Middle Georgia State University (MGA), a multi-campus, baccalaureate and graduate degree granting public institution, is the most affordable public state university in Georgia. MGA has five campuses-Macon, Cochran, Dublin, Eastman, and Warner Robins, all located in central Georgia-and global outreach through its fully-online campus. Its enrollment of 8,000 students is largely comprised of students from most of Georgia's 159 counties. The University has six academic schools, including Georgia's flagship aviation university, that support its mission to educate and graduate inspired, lifelong learners whose scholarship and careers enhance the state.

Job Summary

This position is responsible for providing administrative and customer service support the operations of the Middle Georgia State University Human Resources (HR) department in support of the USG eCampus Human Resources team. Responsibilities include tasks associated with the filling of job vacancies and other recruitment related administrative responsibilities for eCampus positions. The position will also provide support 50% of the time for MGA's HR office.

Responsibilities

Employment and Recruitment (50%) -
Processes job requisitions for the posting of staff and faculty positions.
Provides assistance to departmental recruitment efforts by performing activities such as consulting with hiring managers in creating job requisitions, reviewing accuracy of job descriptions, ensuring compliance with application procedures, collecting search documentation, closing job positions, and other recruitment actions.
Maintains the accuracy and timeliness of job postings.
Utilizes the applicant tracking system (ATS) to manage and maintain organization of recruitment material.
Assists in the evaluation of job offers and ensuring candidates meet the minimum qualifications for employment.
Serves as a point of contact for student employment.
Employee Administration & Support (30%) -
Answers and screens visitors, telephone calls, and other communications; provides information and assistance to internal and external customers.
Enters and updates basic information into the Human Resources Information System (HRIS, online campus directory, and other applicable systems.
Assists with entering and updating employment and other data changes in HRIS, and other administrative actions.
Coordinates new employee hire orientation which includes benefit orientation sessions.
Processes employment and wage verification requests.
Assist with the update of organizational charts.
Schedules and organizes activities such as meetings, conferences, and department activities.
Orders and maintain office supplies.
Acts as back up to Human Resource Generalist.
Assists with various HR projects and/or special projects.
Handles sensitive and confidential information with discretion.
Performs other related duties as required and assigned.
Training and Development (20%) -
Identify employees that may require training.
Facilitate training for current employees.
Design material & presentations in relation to training etc.
Assist with the implementation and maintenance of annual and 6-month Performance Evaluations.

Required Qualifications

Educational Requirements
High school diploma or equivalent
Required Experience
At least three (3) years of HR related support or office experience.

Preferred Qualifications

Preferred Educational Qualifications
Associates degree in a related field from an accredited institution.
Preferred Experience
Five (5) years Human Resources or related administrative and customer service experience.
Experience with People Soft HCM and applicant tracking systems.
Higher Education experience a plus.

Knowledge, Skills, & Abilities

Knowledge and application of Federal and State employment laws, regulations, and legislation.
Knowledge of computer and job-related software programs.
Skill in prioritizing and organizing work
Skill in the use of such office equipment as a scanner, fax machine and copier
Skill in oral and written communication
Skill in interpersonal relations
Excellent customer service skills
Excellent organizational skills
Ability to thrive in a fast-paced environment.
Ability to multi-task with a strong attention to detail.

USG Core Values

The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.

Institutional Values

Middle Georgia State University is committed to four core values in what we do and represent: CORE VALUES: Stewardship - Engagement - Adaptability - Learning

Equal Employment Opportunity

Middle Georgia State University is an equal employment, equal access, and equal educational opportunity. It is the policy of the Middle Georgia State University to recruit, hire, train, promote and educate persons without regard to race, color, national or ethnic origin, age, disability, gender, religion, sexual orientation, gender identity or veteran status as required by applicable state and federal laws (including Title VI, Title VII, Title IX, Sections 503, and 504, ADEA, ADA, E.O. 11246, and Rev. Proc. 75-50).

For questions or more detailed information regarding this policy, please contact the Middle Georgia State University Office of Human Resources at 478.471.2010. Individuals requiring disability related accommodations for participation in any event or to obtain print materials in an alternative format, please contact Human Resources.

Other Information

This is a non-exempt (hourly paid) position and includes a comprehensive benefits package. Benefits include:

• Health insurance
• Dental
• Vision
• Flexible Spending Account (FSA)
• Health Savings Account (HSA)
• Life Insurance
• Sick Leave
• Vacation Leave
• Parental Leave
• Retirement
• Employee discounts
• Tuition reimbursement

Background Check

Employment offer is contingent upon completing a background investigation including a criminal background check demonstrating your employment eligibility with MGA, as determined by MGA in its sole discretion, confirmation of the credentials and employment history reflected in your application material and, if applicable, a satisfactory credit check.