Human Resources Specialist- (Compensation & Training)

Applications/resume will be reviewed every week
Interviews will be conducted weekly

This is an incredible opportunity to join an outstanding organization and a highly supportive team!
The ideal candidate possesses exceptional analytical and critical thinking abilities, with a dedicated commitment to continuous organizational and professional improvement. Proficiency in Microsoft Excel is crucial for efficiently analyzing, sorting, organizing, and reporting on a vast array of data points and variables.

We seek a highly organized, self-motivated, and resourceful individual who is passionate about their work and embraces challenges with a positive can-do attitude. Furthermore, the ideal candidate excels at building strong relationships and skillfully balancing competing priorities.

The salary for the position is $80,000+/- depending on qualifications.

Under administrative direction of the Director of Human Resources, performs highly complex, administrative, professional, technical, and analytical work in support to the City of Alpharetta compensation, classification, and workforce training programs. Responsible for position classification, job analysis, compensation, workforce training and development, succession planning, and certain employee relations functions. Coordinates assigned activities with other departments, and outside agencies; and provides highly responsible and complex analytical and administrative support to the Director of Human Resources.

Essential functions are the basic job duties that an employee must be able to perform, with or without reasonable accommodation. The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification. The omission of a function does not preclude management from assigning essential duties not listed herein if such duties relate to the position. In addition, specifications are intended to outline the minimum qualifications necessary for entry into the class and may not necessarily convey the qualifications of incumbents within the position.

Compensation & Classification

• Coordinates, develops, facilitates, implements, and oversees all phases of compensation and classification program and salary administration.
• Research, tracks, and communicates internal and external factors affecting compensation and classification including economic and industry trends, new technology and process improvements.
• Oversees and performs complex classification and compensation projects; provides technical consultation and direction to staff on classification, compensation administration, analysis, and pay structure.
• Coordinates and performs classification studies, including auditing positions classification, preparing, and revising classification specifications, and recommending allocation of positions to new or existing classifications.
• Manages the City's position control.
• Collaborates with staff to provide appropriate assistance in the development and maintenance of consistent and accurate job descriptions.
• Review all requests for payroll action (PAFs) for accuracy, compliance with compensation policies and practices.
• Reviews and evaluates new hire salary request and provide analytical recommendations based on internal equity review, pay plan and appropriate policies and practices.
• Prepares well written and structured memoranda that offer thorough analysis of facts and thoughtful recommendations.
• Responds to salary survey requests as needed; conducts surveys to gather data on compensation trends, benchmarks, and market salary rates to inform compensation decisions.

Workforce Training & Development

• Coordinates, develops, facilitates, implements, and oversees all phases of Citywide Employee Training Program; research new training programs/courses and makes recommendations; selects, and schedules instructors and facilities.
• Coordinates the development of professional training materials; develops Citywide training calendar; communicates information to the workforce and tracks compliance.
• Leverages learning management systems (HRIS) and other technologies to administer, deploy, track, and report training activities.
• Develops and maintains the City's Succession Planning program.
• Coordinates and provide advice to employees and supervisors about career development opportunities and succession planning.
• Collaborates with supervisors to determine short-term and long-term training needs to build scalable, sustainable training plans and results.
• Assists in the maintenance of performance evaluation processes that link compensation to individual and organizational performance.
• Stays well informed of best practices in training and development, to continue renewing and refreshing curriculum workshops.
• Coordinates annual compliance trainings.

Additional Functions

• Plans and coordinates complex research, analyzes or administrative projects in assigned areas of responsibility.
• Responsible for auditing the accuracy and integrity of all data entered in HRIS system from personnel action forms to employee information; develops and maintains data review and audit queries.
• Maintain area of responsibility standard operating procedures (SOPs) documentation and work with HR staff to continue streamline processes to increase effectiveness and efficiency.
• Researches, develops, interprets, HR policies and procedures and provides assistance regarding employee relations matters, including performance evaluations, corrective actions, internal investigations, and disciplinary proceedings.
• Develops, implements, and participates in the HR work plan. Develops and implements goals, objectives, policies, and procedures in assigned areas of responsibility.
• Prepares and manages assigned budget; participates in the forecast of funds needed for HR programs; assists in managing the HR Dept. approved budget.
• Conducts research and analysis of complex technical issues; evaluates options and makes recommendation for action; prepares reports and recommendations for City staff.
• With assistance from the HR Generalist, coordinates and executes employee recognition programs including, service awards recognition, employee events that promote a positive organizational culture and prepare proclamations to be presented to City Council.
• Keeps an up-to-date, in-depth understanding of relevant laws and regulations, stays abreast of emerging trends and developments in the field, regularly reads professional literature, fosters professional connections, and actively participates in pertinent conferences, workshops, and training sessions as needed.
• Acts as backup to the HR Specialist on the recruitment & HRIS side when necessary.
• Performs related duties as required or assigned.

Knowledge of:

• Principles, practices, and current trends in compensation and classification system design and administration methods, including pay structures, market pricing, and job evaluation tools and methodologies.
• Job analysis tools and job description development methods.
• External labor markets and economic factors.
• Qualitative and quantitative methods and tools for analysis, interpretation, and decision-making purposes (metrics and measurements, cost/benefit analysis).
• Workforce training and development theories, applications, facilitation techniques, instructional methods, and program delivery mechanisms.
• Techniques to assess training effectiveness, including use of applicable metrics.
• Strong analytical skills and a thorough knowledge of pay plan designs. Ability to understand, evaluate and make sound decisions.
• Principles and practices of municipal budget preparation and administration.
• Research and statistical analysis practices.
• Principles of technical report preparation and professional business writing.
• Relevant local, state, and federal laws, ordinances, and rules.
• Principles and practices of effective customer service.
• Strong analytical and critical thinking skills.
• Excellent written and oral speaking skills.
• Business computer applications such as Microsoft 365 Suite and video/call conference.
• Intermediate level: Outlook, Word, PowerPoint, and Adobe Acrobat Pro.
• Advanced level: Microsoft Teams and Excel.

Ability to:

• Effectively handle and prioritize multiple tasks while dealing with frequent interruptions and deadlines. Excellent attention to detail and high-level time-management and organizational skills
• Communicate effectively and instruct others, using technical and non-technical language to explain subjects and processes.
• Deliver training sessions or facilitate training workshops, either in person or through digital platforms, ensuring a high-quality learning experience.
• Monitor and assess the effectiveness of training programs, using evaluation methods, seeking feedback from participants and stakeholders, and making necessary adjustments for continuous improvement.
• Oversee and participate in classification and compensation functions and apply analytical principles.
• Conduct market research to understand industry compensation trends and benchmarks.
• Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals.
• Analyze systems, administrative and management practices and identify opportunities for improvement; analyze situations quickly and objectively, apply appropriate elements of decision-making and determine the proper course of action.
• Use information systems and applicable tools in the performance of HR work.
• Provide general direction and coordinate staff work.
• Interpret City personnel programs and policies to employees and the public.
• Analyze and evaluate job content and write accurate job description.
• Conduct research, interpret data, and prepare complete and accurate analyses, reports, and recommendations.
• Communicate clearly and concisely, both orally and in writing.
• Take initiative, be self-directed and conduct assigned projects to their completion with limited supervision.
• Work independently as well as in a team environment; establish and maintain effective working relationships with those contacted in the course of work.
• Demonstrate excellent interpersonal skills and ability to work as a team.
• Demonstrate ability to execute plans, process improvement and activities.
• Perform accurate mathematical and statistical calculations in the preparation of reports, forms, questionnaires, and surveys.
• Establish and maintain effective working relationships with those contacted in the course of work.
• Work in a fast-paced environment and to adapt, cope and keep a positive demeanor with changing priorities.
• Think critically and exercise sound judgment and initiative, while maintaining a high degree of confidentiality, professional demeanor, and composure in stressful or confrontational situations.
• Attend off-premises events and meetings in different City facilities; attend after-hours City Council meetings as needed.
• Consistently provide exceptional quality service and work products.
• Maintain a valid driver's license.

Combination of education and experience sufficient to successfully perform the essential functions of the job qualifies.

Required:

• A Bachelor's degree from an accredited college or university with major course work in Human Resources, business administration, public administration, data analysis, statistics or a related field.
• Three years of professional level HR experience leading the execution of job analysis, compensation, training and development, and employee relations.
• Three years of hands-on experience in a HRIS or ERP software.
• Must be organized, accurate, thorough, dependable and have strong technical skills and self-initiative.
• Must have Advanced Excel skills (i.e., Advanced Formulas and Functions: SUMIFS, COUNTIFS, INDEX/MATCH, VLOOKUP, HLOOKUP, etc., Power Query, PivotTable, Conditional Logic, , Data Consolidation, Data Validation with Drop-Down lists, etc.)
• Possession and ability to maintain a valid driver's license.

Preferred:

• Professional HR certification (i.e., PHR, SHRM-CP, IPMA-HR, CHRP, CCP, etc.)
• Experience working in local or municipal government.
• NEOGOV, Munis, and SharePoint proficiency.

Physical: Primary functions require sufficient physical ability and mobility to work in an office setting and operate office equipment. Continuous sitting and upward and downward flexion of neck; fine finger dexterity; light to moderate finger pressure to manipulate keyboard, equipment controls, and office equipment; pinch grasp to manipulate writing utensils. Frequent side-to-side turning of neck, walking, standing, bending, stooping, pushing/pulling, and twisting at waist; moderate wrist torque to twist equipment knobs and dials; lifting objects weighing up to 20 lbs. from below waist to above shoulders and transporting distances up to 50 yards. Occasional squatting, kneeling, and reaching above and at shoulder height; moderate grasping to manipulate reference books and manuals; lifting objects weighing 25 lbs. from below waist to above shoulders and transporting distances up to 50 feet.

Vision: See in the normal visual range with or without correction; vision sufficient to read computer screens and printed documents and to operate equipment.

Hearing: Hear in the normal audio range with or without correction.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perfo...