Human Resources Manager

VOICE Charter School (http://www.voicecharterschool.org/) is an elementary and middle school located in Long Island City, Queens that serves about 650 students across grades K-8. We are located just minutes from Manhattan (two stops outside of Manhattan on the F, N, and W train lines) and Long Island City’s growing waterfront district, thriving arts community, and rapid residential growth. We are looking to identify extraordinary educators and administrators committed to urban education who wish to join a dynamic professional learning community.

Our mission is to create a safe and healthy learning environment that will nurture, motivate and challenge all of our children to achieve the highest level of academic excellence and to develop into mindful, responsible, contributing participants in their education, their community and the diverse society in which we live.

What makes VOICE different?

At VOICE, it’s not just about the music. It’s about the people. It’s about what you can be. It’s about using your passion. It’s about relationships. It’s about having the opportunity to choose. It’s about caring enough. It’s about each individual child and adult.

We believe in efficacy. At the core of our academic culture is the idea that all students are capable of doing well in any discipline. At VOICE, all students will learn – being smart is not something that you are, it is something you become. At VOICE, you will be pushed to become more.

We support and develop the effectiveness of our teachers. We believe that teachers need time to collaborate to build their practice, so we provide our team with over two hours of planning time a day as well as additional days for collaborative thought partnership and planning during the school year.

We promote participation in music and the arts. As music and art help develop problem solving and critical thinking skills and open children's imaginations, all VOICE students participate in and learn from daily activities in the arts including rigorous choral training. We design our arts-integrated curriculum to bring joy and wonder to the lives of our children, providing them with the skills necessary to forge their own path.

All Staff at VOICE:

• Love and nurture all of our students as they become deeply caring and responsible individuals;
• Take personal responsibility and work collaboratively to ensure that all students achieve and grow, understanding that the performance and progress of our students is directly under our control;
• Ask questions and empower students to exercise curiosity and wonder about the world around them;
• Hold themselves to the highest standards;
• Push and support themselves, their students, and their colleagues;
• Proactively seek and incorporate feedback;
• Help each individual child gain the opportunity to choose what his or her future will be.

Position Responsibilities:

The Human Resources Manager is responsible for the full lifecycle of talent at VOICE, ensuring that VOICE’s mission is served by the best-fit employees, and collaborates with leaders to ensure that each employee is set up to succeed and is treated with integrity and care reflective of VOICE’s values. In collaboration with leaders across the school, the Human Resources Manager develops and implements an aligned vision, priorities, and strategies to ensure the integrity and actualization of VOICE’s mission and values.

Major Responsibilities

• Staffing

• Responsible for the org-wide Table of Organization and collaborating with school directors on staffing needs & decisions to ensure that staff resources are allocated to best serve VOICE’s mission, which may include but is not limited to facilitating retention strategies, maintaining the organizational chart, reviewing/consulting on directors’ recruiting priorities
• Responsible for a comprehensive Recruitment & Selection program that attracts top talent and reflects VOICE’s values, mission and vision, including but not limited to collaborating with and supervising the HR Coordinator (Recruiter) overseeing all hiring decisions, supporting with offer calls and candidate interviews as may be needed
• Conduct interviews with leadership-level candidates (managers, deans, and directors) and faculty/staff positions
• Responsible for org-wide Succession Planning, which may include but is not limited to collaborating with leaders around succession in their teams
• Responsible for org-wide Offer Documentation to ensure that every employment is properly documented, which may include supervising the HR Coordinator on the annual returning offer cycle, overseeing offer documentation for each candidate and employee
• Responsible for org-wide HR Budget, including annually updating the compensation roster, consulting with Sr. Finance Manager, providing consultation to leaders

• Performance Management

• Empower and provide direct support to leaders and managers to ensure they can effectively manage talent within their teams, which may include but is not limited to providing input on leaders’ development plans and providing consultation
• Responsible for org-wide On-Boarding program, ensuring every new employee is on-boarded and set-up for success, which may include but is not limited to empowering managers on the on-boarding process, leading Insights trainings, overseeing the HR/Talent team members around on-boarding tasks, goals, and documentation
• Managing the org-wide Professional Development (“PD”) program, which may include but is not limited to overseeing the PD budget and divisional allotments, policies & procedures, training and supporting managers and leaders, developing and leading PDs for Central Support staff
• Responsible for org-wide Performance Management cycle, ensuring that every staff member receives a formal performance evaluation at least 1-2x per year, which may include but is not limited to collaborating with leaders on the biannual performance management process, standards, documentation, policies & procedures

• Employee Relations and Staff Culture

• Lead org-wide Employee Relations practice to ensure that staff culture is collaborative & inclusive, embodies VOICE values, fosters collegiality & trust, is legally compliant
• Serve as a consultant to and empower leaders to help ensure that all employees feel valued as individuals and as team members, which may include facilitating mediations
• Serve as a consultant to and empower individual employees to help ensure that all employees feel valued & can grow as individuals and as members of a team
• Responsible for org-wide Staff Culture, which may include but is not limited to envisioning and implementing org health/pulse surveys, staff appreciation initiatives, events, and activities
• Support the org-wide strategic plan(s) around Diversity & Inclusion in employee relations and staff culture work
• Compensation & Benefits

• Partnering with the Senior Finance Manager on Compensation to ensure that employee rewards are competitive, relevant, and fair, which may include but is not limited to incorporating market research, developing compensation logic/scales, consulting with Finance on budget feasibility
• Responsible for implementing and training faculty and staff on VOICE Benefits offerings. Partnering with the Finance team to ensure that employee rewards are competitive, relevant, and fair, which may include but is not limited consulting with Finance and consultants on the annual renewal and recommendations, serving as liaison to vendors and providers, administering an annual benefits survey to gather employee feedback, supervising the HR Coordinator on day-to-day administration, serving as a consultant to employees
• Human Resources

• Responsible for ensuring the org-wide Personnel Policies are legally compliant, fair, and reflect VOICE values, which may include but is not limited to supervising HR Coordinator around annual change proposal process, overseeing rollout of policies, liaising w/ legal counsel and HR/Talent Committee as appropriate, collaborating with and providing consultation to Finance, leaders, staff re: administration of policies
• Responsible for org-wide Legal Compliance with respect to employment, which may include but is not limited to monitoring overall liability risk, ensuring practices and procedures are legally compliant, supervising the HR Coordinator around monitoring NYSED certification mandates and the administration of state-mandated benefits (Workers Comp, DBL, PFL), consulting with legal counsel and leaders as appropriate
• Responsible for org-wide Personnel Records, which may include evaluating tech solutions, participating in audits, supervising HR Coordinator on records maintenance
• Responsible for org-wide Off-Boarding, ensuring that every separating employee is properly off-boarded, which may include conducting exit interviews, supervising HR Coordinator around process & documentation, informing supporting teams (Finance, IT) for their off-boarding tasks and supporting managers around the off-boarding procedures.
• Team Management

• Monitoring and approving financial transactions for the HR Department
• Employ strategies in developing supervisees and cultivating team culture, which may include but is not limited to leading team check-ins and participating in 1:1 meetings
• Supervise and support individual supervisees’ professional development and job responsibilities, which may include but is not limited to providing coaching, feedback, training and helping to manage conflicts as appropriate
• Provide supervisees with regular performance evaluations through VOICE’s formal mid-year and end-of-year performance evaluation processes
• Ensure coverage schoolwide as may be needed (engaging temporary/sub agencies)

• Staff-Wide Professional Expectations

• Embrace and be an ambassador of VOICE’s mission, vision, and values
• Inspire and rally behind a shared vision and high standards of excellence, including but not limited to fostering staff culture and relationships across teams and divisions
• Contribute to the development and implementation of school-wide policies and procedures, which may involve but is not limited to engaging in other teams’ and divisions’ priorities, goals, and activities
• Exercise external awareness, including but not limited to cultivating relationships with external partners, researching, and incorporating best practices, and keeping abreast of external trends and updates
• Serve as liaison for other teams/departments, and current/potential external partners.
• Collaborate communicate and maintain effective and professional relationships as member of an interdisciplinary team of educators, support staff, and administrators
• Participate in required meetings and events, which may include student events, school concerts, parent-teacher conferences, on- and off-site conferences and trainings, others.
• Meet expectations related to punctuality and professionalism including but not limited to reporting to work on time, following the appropriate call-out and lateness procedures, timely responding to emails, consistently meeting deadlines, and communicating appropriately on progress on projects and goals.
• Proactively and appropriately seek assistance and/or guidance when faced with challenges appropriately provide and receive feedback to/from students, parents, faculty, classroom assistants, support staff, and administration
• Reflect on professional practice through self-reflection and engagement in informal and formal feedback processes

Position Qualifications

Educational Background and Work Experience

• Bachelor’s degree from an accredited college or university
• 5-7 years of HR, talent management, or school management experience with increasing responsibilities and achievements
• Experience managing and developing teams and individuals
• Experience working in a nonprofit organization or school

• Preferred: Master’s degree in business, HR, education, or a related field from an accredited college or university

• Preferred: PHR/SPHR certification

• Preferred: Previous experience working within the K-12 education sector, or familiarity with talent management issues and the talent challenges facing urban schools

Knowledge, Skills and Abilities

• VOICE’s mission, vision, values and culture
• Effective skills in self-management including but not limited to meeting deadlines, effective prioritization of tasks, self-organization, managing up, and efficient time and task management
• Ability to gather and analyze data using defined and differentiated processes
• Tact and sensitivity, including but not limited to adhering to confidentiality obligations
• Ability to build strong and effective collegial relationships as part of an interdisciplinary team of educators and administrators
• Ability to build warm individual relationships with staff
• Ability to communicate and build relationships effectively and appropriately with diverse range of individuals, including but not limited to current and prospective staff and external partners

• Content-Specific:

• Proficiency in MS Office and Google Drive applications
• Knowledge of best practices and legal requirements related to the full employee lifecycle, from pre-hire, compensation & benefits, retention, employee relations, and performance management

Behavioral Qualifications

• Wonder, care, and efficacy
• Commitment, authenticity, and passion
• Critical thinking, including communication, analytical and strategic strengths
• Constant learning, including resilience and perseverance
• Strong sense of personal responsibility, including discipline, self-accountability, self-initiative
• Sensitivity to environment, including humility, empathy and kindness

Compensation and Benefits: Compensation is competitive and based on experience. We offer a comprehensive benefits package, including participation in the TransitChek program and partial reimbursement for monthly commuting expenses, gym reimbursement, cultural enrichment reimbursements, frequent access to baked goods, and many opportunities to get to know your VOICE colleagues!

Job Type: Full-time

Pay: $80,000.00 - $100,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Work Location: In person