Human Resources Intern

Job Title: Human Resources Intern

Job Type: Part time or Full Time based upon availability

Department: Human Resources

Reports To: Director of Human Resources

General Description To provide support to the Human Resources Department by performing the essential job duties as described below:

Essential Job Functions include the following, other duties may be assigned:

• Assists Human Resources staff by gaining knowledge of legal requirements and government reporting regulations affecting human resources functions and helps to ensure policies, procedures, and reporting are in compliance.
• Assist in routine scanning and filing of confidential documents.
• Collect Onboarding forms and create files for all new hires.
• Create and mail new hire training and other documents.
• Create and maintain company documents.
• Review and inspect forms for completion and accuracy.
• Maintains employment files.
• Verify documents to complete all I-9 verifications for new hires within allotted time frame.
• Manage changes to company directory and send out updated information as necessary.
• Send appropriate employment documents to the correct internal departments.
• Conduct check-ins with all new hires at the 30-, 60-, and 90-day mark.
• Performs exit surveys on any voluntary terminations.
• Utilizes mediums and tools to identify and generate quality candidates for open positions and to enhance employment branding.
• Order necessary supplies for new and existing partners.
• Other duties as assigned.

Performance Behaviors To perform the job successfully, an individual should demonstrate the following performance behaviors:

Organizational Support - Follows policies and procedures; Completes administrative tasks correctly and on time; Supports organization's goals and values.

Interpersonal Skills – Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Remains open to others’ ideals and tries new things.

Professionalism - Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Follows through on commitments.

Attendance/Punctuality - Is consistently at work and on time; Ensures work responsibilities are covered when absent.

Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments.

Education and/or Experience        

Minimum requirement of High School Diploma or General Education Degree (GED) and in process of pursuing Associate or Bachelors degree.  Human resources emphasis or major is a plus.

Language Skills                                                            

Ability to read and comprehend simple instructions, short correspondence, and memos.  Ability                       to write simple correspondence.  Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.

Mathematical Skills                                                   

Ability to add and subtract two-digit numbers and to multiply and divide with 10's and 100's.  Ability to perform these operations using units of American money and weight measurement, volume, and distance.

Computer Skills                                                           

To perform this job successfully, an individual should have knowledge of Microsoft Office Suite of products, primarily Word and Excel.  Familiarity with a human resources information system or time and attendance software is a plus.

Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is regularly required to sit and talk or hear. The employee is frequently required to stand; walk and reach with hands and arms. The employee must frequently lift and/or move up to 10 pounds.

Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.   The noise level in the work environment is usually moderate.