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Form of workHuman Resources Administrative Assistant
Position Type: Part-time
Classification: Non-Exempt
SUMMARY
The Human Resources Administrative Assistant is responsible for the administrative duties of the HR department and assisting in varied HR duties of Victory Church, Victory Christian School, Victory College, Camp Victory, and Tulsa Dream Center as needed. A primary responsibility will be assisting with Dream Team application processing including reference calls, background checks and follow-up communication.
DUTIES AND RESPONSIBILITIES
Position Type: Part-time
Classification: Non-Exempt
SUMMARY
The Human Resources Administrative Assistant is responsible for the administrative duties of the HR department and assisting in varied HR duties of Victory Church, Victory Christian School, Victory College, Camp Victory, and Tulsa Dream Center as needed. A primary responsibility will be assisting with Dream Team application processing including reference calls, background checks and follow-up communication.
DUTIES AND RESPONSIBILITIES
- Perform administrative duties within the Human Resources office including: answering phones, assisting customers, filing and other administrative support functions.
- Assist the HR team member with processing new Dream Team applications by creating checklists, updating the applicant tracking system, updating ministry systems, and reaching out to applicants for further information;
- Assist with communications and various tasks within Human Resources to all Dream Team applicants, Dream Teamers, ministries, and other groups as necessary;
- Assist with ensuring legal compliance of HR state and federal regulations and applicable employment laws, and update policies and/or procedures as required;
- Prepare paperwork, schedule, and facilitate smooth new hire and volunteer onboarding process coordinating with cross-functional departments to deliver an exceptional first-day experience;
- Assist in administrative tasks for onboarding, new hire orientation, volunteer processing, and exit interviews, including entering data into HR information systems and auditing for accuracy and compliance;
- Other duties as assigned.
QUALIFICATIONS
- Bachelor’s degree in HR, business, or a related field or equivalent work experience;
- Excellent communication skills, interpersonal skills, ethics, and cultural awareness;
- Resourceful, problem-solving aptitude and thorough knowledge of HR procedures, policies, and state and Federal regulations;
- Excellent organizational skills and attention to detail;
- Time management skills with a proven ability to meet deadline;
- Strong analytical and problem-solving skill;
- Ability to prioritize tasks;
- Positive customer-oriented attitude and professional image.
ESSENTIAL JOB FUNCTIONS
Physical Requirements
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is required to:
- Prolonged period of time sitting at a desk working close-up tasks primarily on a computer in environmentally controlled office;
- Must be able to access and navigate each department at the ministry’s facilities.
- Proficient in oral and written communications;
- Sighted and vision capabilities to include close visual work while maintaining records within online databases;
- Hearing and speaking in order to initiate and respond to incoming telephone calls regarding benefit enrollment, claims, and termination;
- Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.
Ministry Requirements
- Maintains Victory protocol, policies and procedures.
- Demonstrates integrity.
- Performs and maintains tasks with an appropriate level of confidentiality.
- Models the biblical standard of personal conduct and lifestyle that is expected of all Victory Team staff members as outlined in the Honor Code and Employee Handbook.
- Fully participates in the life of the church as an active member in good standing with Victory.
- Supports and adheres to the mission, vision, values, and philosophy of Victory.
- Submits to and supports the leadership of Victory.
- Works well as a team player with leaders, staff, and volunteers.
**Additional duties and responsibilities may be added to this job description at any time. The job description does not state or imply that these are the only activities to be performed by the employee holding this position. Employees are required to follow any other job-related instructions and to perform any other job-related responsibilities as requested by their supervisor.
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