HR/Safety Specialist

PURPOSE: The HR/Safety Specialist has full responsibility for the safety and emergency programs of the agency and manages all aspects of workers' compensation and FMLA. Must serve as a role model of safety for the entire agency. He/she analyzes the workplace environment to eliminate all unsafe situations including physical facilities, work-place ergonomics and other. The HR/Safety Specialist also manages and coordinates the agency's recruiting and onboarding functions.

QUALIFICATIONS:

1. HS diploma or GED required.
2. One year experience working with Microsoft Office or similar computer software. Ability to work on internet websites is essential.
3. Excellent written and oral communication skills.
4. Critical thinker able to see through chaos to solutions.
5. Excellent time management and ability to prioritize multiple projects with conflicting deadlines.
6. Valid Colorado driver's license with acceptable driving record for agency insurance company and acceptable background check
7. Reliable transportation

ESSENTIAL DUTIES AND RESPONSIBILITIES - SAFETY

1. Ensure the following regarding all safety and emergency programs:
   • To increase safety awareness for all staff through any appropriate means available.
   • Development, implementation, and annual upkeep of the agency's safety programs including Safety Handbook.
   • Serve as a catalyst towards organizational compliance with various governmental standards concerning safety and health including OSHA.
   • Write annual OSHA report (OSHA 300) and other required, safety related reports.
   • Ensure completion of accident reports relevant to safety issues.
   • Integrate safety into the day-to-day activities of all employees through ongoing training, newsletters and other means available.
   • Maintain on-going cost containment certification.
   • Identify and communicate high risk situations regarding worker compensation claims.
   • Review records and report the results of workplace accident and injury trend analysis.
   • Present training to small groups regarding safety including Safety Handbook for all newly hired staff. Also present other HR related topics such as Respect in the Workplace, Bullying, etc.
   • Recommend actions to reduce the frequency and severity of accidents and injuries.
   • Discuss with and make recommendations to management on matters pertaining to safety.
2. Fully participate in Safety Committee Meetings including:
   • Chair safety committee meetings.
   • Recommend actions to reduce the frequency and severity of accidents and injuries.
   • Responsible for all ad-hoc and ongoing safety sub-committees.

1. Management of all workers' compensation duties and responsibilities:

• Secure first report of injury and designated provider letter from Injured Worker (IW) and/or supervisory staff.
• Complete initial reports and track claims on insurance carrier's website in timely fashion.
• Conduct investigation of accidents as well as monitor and submit supplemental reports and design return to work plans as appropriate and submit to designated medical provider.
• Track loss history and prepare reports for the Safety Committee and annual OSHA report.
• Participate in risk management and counsel employees who receive job injuries as to their benefits and obligations.
• Consult with attorneys, claims adjusters, and designated medical provider. Investigate and coordinate efforts to settle claims expediently.

Management of all FMLA and FMLI duties and responsibilities - Assures employees have access to appropriate forms and are aware of proper notification requirements by the employee.

ESSENTIAL DUTIES AND RESPONSIBILITIES - HR RECRUITMENT/ORIENTATION

• Collaborates with hiring managers to determine their hiring needs
• Creates job postings and posts positions via applicant tracking software.
• Review applications/resumes and forward the best qualified candidates to Hiring Managers
• Once supervisor makes hiring decision contact candidate to offer job position and initiate background check and new hire paperwork process
• Complete employee reference checks as required by program.
• Enters information into various new hire databases, i.e. New Hire Registry, CAPS Check, MVR
• Performs reference checks for all new hires and document on required forms
• Ensures compliance with federal, state, and local employment laws and regulations, and company policies.
• Coordinate, review, complete and destroy all sensitive documentation keeping confidentiality as a top priority
• Performs scanning and filing of various personnel file documents.
• Assist with various aspects of new hire.
• Always maintain extreme confidentiality.
• Able to communicate clearly with administrative staff regarding policy and procedure changes.
• Work with minimal supervision and to recognize situations where assistance is needed.
• Perform duties and conduct interactions with agency staff, persons served, and the public in a manner consistent with COI values.
• Deal with stress and stressful situations in an effective, productive, professional manner.
• Promote and maintain appropriate professional and ethical relationships in accordance with policies, rules and regulations.

Equal Opportunity Employer/Minorities/Females/Veterans/Disabled