Address
Form of workHoward County
Conveniently located in the heart of central Maryland between Baltimore and Washington, Howard County offers the charm of a historic past mixed with the excitement of a cosmopolitan community.
Howard County is a leader in innovation, sustainability, and consistently ranked as one of the best places to live and work! Howard County's award-winning programs resulted in a record of 44 Achievement Awards from the National Association of Counties last year, recognizing innovative and transformative programs that provide new services for county residents, improve existing programs, upgrade working conditions, and enhance citizen participation and public policymaking.
We are looking for outstanding individuals to join our team and contribute in our continued work towards excellence in government. Howard County Government is an Equal Opportunity Employer.
What are we looking for?
We're looking for an exceptionalAdministrative Analyst II in the Office of Human Resources (OHR). This is a full-time position responsible for performing HRIS duties in the Office of Human Resources for our workforce.
What you'll like most about working in the Office of Human Resources at Howard County Government:
- We are committed to workplace excellence in Human Resources and our entire County!
- We take great pride in offering our workforce the best benefits and compensation packages in County Government, and we think you will too. This includes great medical, retirement, and wellness programs.
- Everyone at Howard County Government contributes to the development of programs, regardless of role. Your input will not only be heard; it will be encouraged.
- As a member of our HR team, you'll be driving our culture and what makes us an amazing place to work.
POSITION SUMMARY/CLASS DESCRIPTION:
Performs intermediate professional level work assisting in the maintenance and administration of the County's Human Resources Information Systems (HRIS), ensuring data accuracy and integrity.
CLASS DESCRIPTION:
Performs intermediate professional work, which may include supervisory responsibility, under general supervision from an administrative or technical superior. Work includes administrative support of a functional program and professional level analysis and coordination of functional office programs and activities.
Performs intermediate professional level work assisting in the maintenance and administration of the County's Human Resources Information Systems (HRIS), ensuring data accuracy and integrity.
CLASS DESCRIPTION:
Performs intermediate professional work, which may include supervisory responsibility, under general supervision from an administrative or technical superior. Work includes administrative support of a functional program and professional level analysis and coordination of functional office programs and activities.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Include the following. Other related duties may be assigned.
Assists HRIS Division Chief in managing HRIS program including system administration, data validation, integration of all HRIS platforms with other County databases such as timekeeping, position management, and applicant tracking.
Assists with design and implementation of a new and more robust HRIS platform (ADP) to streamline existing business processes and provide enhanced services through management and employee self-serve, performance, and learning management modules.
Performs analysis and evaluation of internal business processes, best practices, and develops recommendations for improvements.
Collaborates with HRIS Division Chief to identify system requirements, recommend user-focused platforms/process, and reports.
Assists with troubleshooting, analysis, detection, and identification of problems or deficiencies as part of the quality assurance function in ensuring that all business unit documentation is accurate. Works collaboratively with end-users and the ERP Team to resolve business unit issues.
Assists with the development and maintains business requirement documents and training/guidance documents.
Maintains data integrity by running queries, analyzing, and correcting any pay anomalies and errors. Validates pay scale changes, ensures accurate programming and testing, and updates pay scales in ADP Enterprise HR. Ensures all changes adhere to the County's Pay Plan and Collective Bargaining Agreements.
Reviews personnel actions (such as promotions, demotions, transfers, and merit increases, etc.) to ensure compliance with adopted County policies, Pay Plan, and Collective Bargaining Agreements. Identifies discrepancies and formulates recommendations for resolution. Works with Departments to take appropriate action and briefs Human Resources Administrator of any concerns.
Serves as business unit liaison with Payroll managers and employees.
Develops and designs custom and ad hoc data reports using ADP Reporting (ADPR) and other HRIS reporting tools. Uses data to develop specialized annual reports to assist management on compliance reporting, public information requests, and workforce planning.
Addresses daily operational issues identified by users (e.g., HR Liaisons and management officials). Identifies problems and either proposes corrective action to HRIS Chief or consults with the appropriate ERP technical expert for further research to form recommendations to HRIS Chief.
Documents and develops new processes and procedures as they are developed for end-users and others.
Coordinates the processing of employment separations with the County's payroll office, ensuring correct leave payouts.
Coordinates and advises timekeepers on leave and leave accrual issues for all employees and adjust leave accruals when needed. Ensures pay actions are in conformance with relevant state and federal laws.
Responds to unemployment claims by researching/analyzing factual background and documentation. Prepares background for County's response to ensure accurate information is presented regarding employment actions and attends unemployment hearings on behalf of the County. Builds reports and conducts research for Maryland Public Information Act requests.
Assists HRIS Chief in ensuring oversight and confidentiality of employment records and employment record databases.
Ensures chain of custody for review of records.
SUPERVISORY RESPONSIBILITIES:
This job has no direct supervisory responsibilities but may assist in supervision of staff in absence of the HRIS Chief. The employee will be responsible for leading projects involving cross-functional teams.
MINIMUM REQUIRED EDUCATION/EXPERIENCE:Include the following. Other related duties may be assigned.
Assists HRIS Division Chief in managing HRIS program including system administration, data validation, integration of all HRIS platforms with other County databases such as timekeeping, position management, and applicant tracking.
Assists with design and implementation of a new and more robust HRIS platform (ADP) to streamline existing business processes and provide enhanced services through management and employee self-serve, performance, and learning management modules.
Performs analysis and evaluation of internal business processes, best practices, and develops recommendations for improvements.
Collaborates with HRIS Division Chief to identify system requirements, recommend user-focused platforms/process, and reports.
Assists with troubleshooting, analysis, detection, and identification of problems or deficiencies as part of the quality assurance function in ensuring that all business unit documentation is accurate. Works collaboratively with end-users and the ERP Team to resolve business unit issues.
Assists with the development and maintains business requirement documents and training/guidance documents.
Maintains data integrity by running queries, analyzing, and correcting any pay anomalies and errors. Validates pay scale changes, ensures accurate programming and testing, and updates pay scales in ADP Enterprise HR. Ensures all changes adhere to the County's Pay Plan and Collective Bargaining Agreements.
Reviews personnel actions (such as promotions, demotions, transfers, and merit increases, etc.) to ensure compliance with adopted County policies, Pay Plan, and Collective Bargaining Agreements. Identifies discrepancies and formulates recommendations for resolution. Works with Departments to take appropriate action and briefs Human Resources Administrator of any concerns.
Serves as business unit liaison with Payroll managers and employees.
Develops and designs custom and ad hoc data reports using ADP Reporting (ADPR) and other HRIS reporting tools. Uses data to develop specialized annual reports to assist management on compliance reporting, public information requests, and workforce planning.
Addresses daily operational issues identified by users (e.g., HR Liaisons and management officials). Identifies problems and either proposes corrective action to HRIS Chief or consults with the appropriate ERP technical expert for further research to form recommendations to HRIS Chief.
Documents and develops new processes and procedures as they are developed for end-users and others.
Coordinates the processing of employment separations with the County's payroll office, ensuring correct leave payouts.
Coordinates and advises timekeepers on leave and leave accrual issues for all employees and adjust leave accruals when needed. Ensures pay actions are in conformance with relevant state and federal laws.
Responds to unemployment claims by researching/analyzing factual background and documentation. Prepares background for County's response to ensure accurate information is presented regarding employment actions and attends unemployment hearings on behalf of the County. Builds reports and conducts research for Maryland Public Information Act requests.
Assists HRIS Chief in ensuring oversight and confidentiality of employment records and employment record databases.
Ensures chain of custody for review of records.
SUPERVISORY RESPONSIBILITIES:
This job has no direct supervisory responsibilities but may assist in supervision of staff in absence of the HRIS Chief. The employee will be responsible for leading projects involving cross-functional teams.
Bachelor's degree and two (2) years related experience or equivalent combination of education and experience.
PREFERRED EDUCATION, KNOWLEDGE, SKILLS, AND ABILITIES:
Experience with HRIS or other system administration and/or maintenance responsibilities.
Experience with HRIS systems, implementation, and administration.
ADP Enterprise or other similar HR system design, implementation, and administration
Strong analytical/problem solving skills.
Considerable knowledge of computer operations and systems analysis.
Considerable ability to follow complex oral and written instruction.
Working knowledge of and experience in utilizing and creating spreadsheets.
Considerable ability to develop and maintain effective working relationships.
Excellent written/verbal communication skills.
Knowledge of and proficiency with Adobe, Excel and other Microsoft Office applications.
PHYSICAL DEMANDS AND WORK ENVIRONMENT:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit; use hands to handle or feel; and talk or hear. The employee is occasionally required to stand and walk. Specific vision abilities required by this job include close vision, depth perception, and ability to adjust focus.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually quiet.
LANGUAGE SKILLS, MATHEMATICAL SKILLS, AND REASONING ABILITY:
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.
CERTIFICATES, LICENSES AND REGISTRATIONS: Employment Type: Full Time
