Hr Representative - Talent Acquisition - Ft - Day

Schedule:
Full time - 36 hours/week or greater
Shift:
First Shift (Days - Less than 12 hours per shift) (United States of America)
Weekly Work Schedule:
Mon thru Friday 8a-4:30pm
Job Information
Exemption Status: Non-Exempt
A Brief Overview
The Human Resources Representative for Talent Acquisition provides customer-focused service for all Talent Acquisition inquiries, supports recruitment efforts and ensures a positive and effective onboarding process for all candidates. The HR Representative is responsible for making sure all new hires successfully complete and clear the required pre-employment screening process and that all new hire paperwork and documentation is complete and stored in the SVH applicant tracking system prior to the new hire's first day of work or new employee orientation.
Education Qualifications

• High School Diploma / GED Required
• Associate's Degree Human Resources or a related field. Preferred

Experience Qualifications

• 2 years Customer service or human resources experience. Required
• 2 years Microsoft Office (Excel, Word, PowerPoint, and Outlook) experience. Required
• 2 years Recruitment support experience. Preferred

Skills and Abilities

• Demonstrated communication and customer service skills. (Required proficiency)
• Highly responsive to business needs, high level of attention to detail, problem solving and analytical skills, able to work well independently and under pressure. (Required proficiency)
• Effective time management and strong organizational skills. (Required proficiency)
• Ability to thrive in a fast-paced, deadline driven environment and support multiple projects simultaneously. (Required proficiency)

What you will do

• Complete all onboarding processes prior to start date using onboarding standard work and checklists. Order, track and review background screens and references; verify completion of onboarding requirements; update applicant tracking system and other online tracking systems; verify clearance prior to start date.
• Process new hire paperwork and communicate with applicants and hiring managers on any changes to start dates or other situations where an offer needs to be rescinded.
• Maintain orientation roster, assure accuracy and distribute drafts to appropriate department contacts.
• Manage recruitment interview calendar and schedule interviews for recruiters and hiring managers as needed.
• Manage and post requisitions submitted through applicant tracking system on a daily basis.
• Review candidate pipeline and process communication to candidates and/or hiring managers in partnership with recruiter.
• Notify director of any issues with background and reference checks prior to clearing candidate.
• Generate and distribute reports from applicant tracking system for recruiters, hiring managers, and others as needed and requested.
• Provide appropriate information to inquiries regarding recruitment, benefits, payroll policies and all other appropriate human resources inquiries.
• Assist with career fair and other recruitment event preparation including registering, tracking, making copies, loading bags with display items and give away swag.
• Create and post social media ads on SVH social media sites and other external job sites in partnership with the recruitment team.
• Utilize capability of computer software to work efficiently and effectively (example: e-mail, scheduling, Cornerstone, Microsoft Office Suite, Workday, SharePoint, etc.).
• Develops newsletters and maintains mailing lists.
• Answer incoming phone calls and provide support for Talent Acquisition/HR building. Screen and appropriately, promptly, and accurately route calls and messages to team members/other HR departments.
• Work with Employee Health and contract companies to ensure all needed documentation, health-related forms and licensure is in place prior to the contracted staff working at SVH; maintain and update contract staff files as needed.
• Act as primary/backup timekeeper and complete payroll function for department.

Required for All Jobs

• Complies with all policies, standards, mandatory training and requirements of Stormont Vail Health
• Performs other duties as assigned

Patient Facing Options

• Position is Not Patient Facing

Remote Work Guidelines

• Workspace is a quiet and distraction-free allowing the ability to comply with all security and privacy standards.
• Stable access to electricity and a minimum of 25mb upload and internet speed.
• Dedicate full attention to the job duties and communication with others during working hours.
• Adhere to break and attendance schedules agreed upon with supervisor.
• Abide by Stormont Vail's Remote Worker Policy and will review and acknowledge the Remote Work Agreement annually.

Remote Work Capability

• Hybrid

Scope

• No Supervisory Responsibility
• No Budget Responsibility No Budget Responsibility

Physical Demands

• Balancing: Rarely less than 1 hour
• Carrying: Rarely less than 1 hour
• Climbing (Stairs): Rarely less than 1 hour
• Crouching: Rarely less than 1 hour
• Driving (Automatic): Rarely less than 1 hour
• Eye/Hand/Foot Coordination: Occasionally 1-3 Hours
• Grasping (Fine Motor): Frequently 3-5 Hours
• Grasping (Gross Hand): Occasionally 1-3 Hours
• Handling: Frequently 3-5 Hours
• Hearing: Frequently 3-5 Hours
• Kneeling: Rarely less than 1 hour
• Lifting: Rarely less than 1 hour up to 25 lbs
• Reaching (Forward): Occasionally 1-3 Hours up to 25 lbs
• Reaching (Overhead): Rarely less than 1 hour up to 25 lbs
• Repetitive Motions: Continuously greater than 5 hours
• Sitting: Continuously greater than 5 hours
• Standing: Occasionally 1-3 Hours
• Stooping: Rarely less than 1 hour
• Talking: Continuously greater than 5 hours
• Walking: Occasionally 1-3 Hours

Working Conditions

• Noise/Sounds: Occasionally 1-3 Hours

Stormont Vail is an equal opportunity employer and adheres to the philosophy and practice of providing equal opportunities for all employees and prospective employees, without regard to the following classifications: race, color, ethnicity, sex, sexual orientation, gender identity and expression, religion, national origin, citizenship, age, marital status, uniformed service, disability or genetic information. This applies to all aspects of employment practices including hiring, firing, pay, benefits, promotions, lateral movements, job training, and any other terms or conditions of employment.
Retaliation is prohibited against any person who files a claim of discrimination, participates in a discrimination investigation, or otherwise opposes an unlawful employment act based upon the above classifications.