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SalaryPurpose: This is a high-profile role that will play a crucial role primarily in support of seasonal and other recruiting activities while supporting other coordination activities in support of the Human Resources Department.
We are committed to fostering a diverse and inclusive workplace where all employees feel valued and supported. If you are passionate about talent acquisition, thrive in a fast-paced environment, and are eager to make a positive impact within our community, we invite you to join us in our mission at Reston Association.
Essential Duties and Responsibilities:
HR Recruiting Support:
1. Coordinates recruitment ads, marketing activities, and other communications efforts to ensure visibility of the organization's recruiting activities in the community and by working closely with other Communications Department professionals for creative projects, and other 3rd party vendors, as required.
2. Provides administrative support, and applicant tracking (new & returning/rehires) and conducts follow-up activities as needed to ensure scheduling, offers, and pre-hire documents are obtained and completed, in a timely manner.
3. Tracks compliance, license requirements, employment certifications, and background check activities to support internal HR and cross-functional recruitment activities within multiple departments.
4. Coordinates, tracks, and monitors recruitment activities to ensure that all departments are aware of candidate status through onboarding activity completion.
5. Responsible for collaborating with RA’s Communication Department for traditional and social media outlets to enhance external recruitment efforts and nurture the organization’s brand.
6. Responsible for developing, researching, and recommending timelines and resources needed to achieve strategic goals, planning, and project coordination as directed by the Department Director.
7. Prepare reports, presentations, and materials to communicate recruitment activities, timelines, KPIs, and other associated metrics for recruitment activities, as assigned.
8. Respond to general questions related to recruitment scheduling, and tracking status in person, by telephone, and electronically, and attend recruiting events, as requested.
9. Strong organizational abilities including planning, recruitment program support, task management, and the ability to protect confidential personnel related information.
HR Admin Duties:
1. Drafts, reviews, and edits correspondence, emails, and other communications.
2. Orders catering, office supplies, meeting-specific items, and arranges general coordination of Office Administration duties internally through key stakeholders and other RA Admins, or external vendors and contacts.
3. Maintains digital/hard copy files and filing system and ensures all files are maintained in accordance with established guidelines, including determining appropriate materials to purge, under the direction of senior HR staff and/or the Department Director.
4. Coordinates and maintains HR & Conference Center schedules; coordinates conference center equipment; primarily responsible for equipment reservation, set up, and breakdown.
5. Ability to maintain regular and reliable attendance and abide by established policies and procedures.
6. Performs daily administrative and other HR-related duties, as assigned.
Supervisory Responsibilities: This position has no supervisory responsibilities.
Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and Experience – Associate Degree plus a minimum of 1-2 years of human resources, recruiting, administrative experience, or an equivalent combination of education and experience. Experience in administrative functions, customer service, and the ability to coordinate activities in support of successful HR-related programs is preferred.
Computer Skills - To perform this job successfully, an individual should be proficient in the use of Microsoft Office applications, Teams, SharePoint, OneDrive, Teams, and Zoom, and HR-related HRIS systems such as ADP, Cyber Recruiter (or other related ATS), etc.
Other Skills and Abilities – Requires the ability to communicate clearly and effectively orally and in writing, and interact with others in a direct, courteous, and competent manner. Is comfortable working in a collaborative or team environment. Must be skilled in planning and organizing work, setting priorities, managing multiple tasks simultaneously, and meeting critical deadlines; work effectively under pressure with frequent interruptions; understand and carry out oral and written instructions; establish and maintain cooperative and effective relationships with those contacted in the course of work; and exercise excellent customer service skills at all times. Has experience or prior knowledge of operating electronics and/or AV equipment. Takes initiative to problem-solve and has the sound judgment to involve the supervisor.
Other Qualifications - Must possess a valid driver’s license and good driving record. Have a strong background in relationship building, customer service, HR recruitment-related planning/project management, marketing, and teamwork.
Decision-Making & Independence Exercised: Describes the level of authority and/or responsibility to make decisions, develop and revise policies & procedures, make official commitments on behalf of the Association, etc.
Ability to follow established policies & procedures.
Tools, Equipment & Machines Used: Requires continuous use of a personal computer, printer, and copy machine as wellfrequent use of mailroom equipment.
Contacts: Frequent contact with Association members and other visitors for the purpose of providing or exchanging information.
Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
This job is performed in a normal office setting, occasionally outside, and/or other external locations to promote activities and recruiting events for Reston Association. The noise level in the work environment is usually quiet.
Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit for prolonged periods, and to type, talk and listen. The employee may occasionally be required to lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision.,
Application and Selection Process Information:
_ Qualified professionals are encouraged to submit a cover letter and resume by visiting our website_.
_ For more information, please contact Human Resources via email at RA@Reston.org or call (703) 435-7990._
*Reston Association is an equal opportunity employer committed to diversity and inclusion in the workplace.
Job Types: Part-time, Temporary
Pay: $20.00 - $22.00 per hour
Expected hours: 20 – 25 per week
Experience level:
- 2 years
Schedule:
- Evening shift
- Monday to Friday
- Overtime
- Weekends as needed
Experience:
- Full cycle recruiting: 2 years (Required)
Work Location: In person
