HR Receptionist

SWE Homes, a Real Estate and Investment Company with nearly 40 years of successful operations in the industry, the company is currently expanding its regional model to invest in residential and commercial real estate across Texas and other southern states. As a well-established company with a strong entrepreneurial spirit, we are focused on optimizing business efficiency as we scale and prepare for significant sustained growth.

The HR Receptionist will play a vital role in providing administrative and organizational support to the HR department. The HR Receptionist will need to possess excellent communication and organizational skills, attention to detail, discretion when handling confidential information, and the ability to multitask effectively in a fast-paced environment. The scope of tasks that this position is responsible for include but it is not limited to:

· First Point of Contact: Serve as the primary point of contact for all applicants and vendors, providing essential information and ensuring prompt and professional communication. Provide accurate and helpful information to callers regarding company products, services, and inquiries.

· Birthdays and Anniversaries: Coordinate the creation and distribution of birthday flyers for employees, ensuring timely delivery and celebration of birthdays throughout the company. Prepare and distribute anniversary cards to employees, recognizing their milestone achievements and contributions to the organization.

· Employee Referral Gift Cards: Manage the referral incentive program, ensuring timely and accurate distribution of gift cards.

· Company Luncheons and Decorating: Assist in organizing company lunches and decorations for special events, fostering a sense of community and engagement among employees.

· Holiday Decorations/Holiday Parties: Coordinate and decorate all floors for various holidays, creating a festive atmosphere and enhancing employee morale. Assist in wrapping gifts for the annual holiday party, ensuring a professional and presentable appearance.

· Order Office Supplies: Manage inventory and place orders for office supplies, ensuring an adequate stock of essential items and timely delivery for each department of the company.

· Breakroom Restocks: Regularly restock the kitchen with necessary supplies, such as coffee, snacks, and beverages, ensuring a well-stocked and inviting break area.

· Company Shirt Inventory: Handle folding, ordering, and inventory management of company shirts, ensuring an adequate supply for employees and maintaining organized records.

· Inventory Management: Oversee and meticulously maintain comprehensive records to ensure accuracy and efficiency.

· Appointment/Calendar Setup: Set up appointments and manage calendars for HR Manager, HR coordinator, Recruiter and HR assistant, ensuring efficient scheduling and coordination.

· Power Point Presentations for Employee Pictures: Work on creating and updating PowerPoint presentations with employee pictures, contributing to a visual representation of the workforce and company culture.

· HR Department Errands: Perform various errands for the HR department, such as collecting and delivering documents, running necessary office-related errands, and ensuring timely completion of assigned tasks.

· Conference Room and Assessment Room Upkeep: Maintain the cleanliness and organization of conference rooms and assessment rooms, including restocking necessary supplies, ensuring a professional and functional environment.

· Expense Report Management: Keep track of and manage expense reports for the HR department, ensuring accurate records and timely submission.

· Thorough management of employee data within the PSW/Fidelity systems: This includes the meticulous inputting of information for new hires, ensuring accuracy and completeness in their records. As well as the removal of terminated employees.

· Invoice Handling: Send all invoices to A/P Department, when requested for the HR credit card, ensuring prompt processing and accurate accounting.

· Toner Distribution: Respond to department requests for toner cartridges, distribute them accordingly, and ensure the availability of adequate supplies.

Skills and Qualifications

· High school diploma or equivalent; additional education in HR or related field is a plus.

· Previous experience in an administrative or receptionist role

· Excellent verbal and written communication skills to interact with employees, applicants, and vendors professionally and effectively.

· Strong organizational and time management abilities to prioritize tasks and meet deadlines.

· Attention to detail to ensure accurate record-keeping and thorough completion of assignments.

· Proficiency in using office software, such as Microsoft Office Suite (Word, Excel, PowerPoint), email, and calendar management tools.

· Customer service mindset to provide a positive experience to employees, applicants, and vendors.

· Ability to handle inquiries and concerns with empathy, professionalism, and confidentiality.

· Collaborative mindset and willingness to work with others in a team-oriented environment.

· Flexibility to assist with various tasks and provide support to different team members.

· Respect for the confidential nature of HR-related information and the ability to maintain strict confidentiality at all times.

· Willingness to adapt to changing priorities, work schedules, and occasional overtime to meet departmental needs.

Benefits & Company Culture:

· Hourly rate plus overtime, quarterly performance reviews with bonus potential

· 100% employer-paid Medical/Dental/Life and Long-Term Disability Insurance

· Paid vacation and sick leave plus we celebrate 12 holidays including employee’s birthday

· 401K retirement plan with employer match

· Fun team environment, philanthropic events to give back to the community and company-sponsored events/activities and other perks.

· Company-sponsored scholarship opportunities for employee and immediate family members

Job Type: Full-time

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday
• Overtime

Experience:

• Admin or Receptionist: 1 year (Required)

Ability to Commute:

• Houston, TX 77057 (Required)

Work Location: In person