Address
Form of work
SalarySUMMARY:
The HR Operations Assistant will report to the Senior HR Operations Director, who oversees all HR systems, Benefits and Compensation processes in support of 1,600 employees of Hachette Book Group, a major trade book publisher, with offices across the US and Toronto. The Assistant will work closely with the Human Resources department and Payroll team, as well as external vendors, to assist in maintaining data integrity and accuracy of the HR system, UltiPro, and assist with data analysis and reporting.
This position will be on a hybrid schedule.
How to Apply:
To be considered, please submit both a resume AND a cover letter. We ask for a cover letter so that we can understand how your skills or experience can apply to our open role.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
- Assist in maintaining security, workflow, & data integrity within the HR system, UltiPro, by ensuring users have the correct access and that data is audited for consistency and accuracy.
- Assist in running monthly, quarterly, and ad-hoc reports for the HR team and senior leadership, performing data analysis using advanced Excel functions, compiling recommendations and findings and preparing presentations.
- Create file feeds to be sent to third party vendors.
- Document HRIS procedures for technical and non-technical users.
- Assist in preparing materials for the benefit’s open enrollment process.
- Assist in drafting company communications and updating company intranet with HR information.
- Collaborate with the HR team to streamline processes and create best practices.
- Team player within the HR department, providing administrative support on department initiatives and processes as needed.
KNOWLEDGE, SKILLS & ABILITIES REQUIRED:
- Desire to learn about the Human Resources profession, with a particular interest in HR operations and analytics.
- Ability to establish and promote good working relationships across various departments.
- Detail and deadline oriented, with excellent organizational skills.
- Analytical skills, including knowledge of Excel.
- Familiar with and comfortable learning different platforms and HR databases and processes. Having knowledge of UltiPro, a plus.
- Strong written and verbal communication skills.
- Prior experience (including internships or coursework) in HR and/or administration.
- Experience working with PowerPoint.
As a leading book publisher, we believe that including and representing diverse voices in all aspects of our business is fundamental to what we do. Our publishing programs must reflect the broad range of backgrounds, experiences, political views and ideas that shape our society and publish books for all readers.
Hachette Book Group provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
The compensation for this position is $47,500. Salary can vary based on a number of factors including skills, experience, and location — talk with your recruiter to learn more. There may be times that you will be required (or requested) to work overtime due to the nature of your role or exceptional workload issues or special projects.
The following benefits are offered by the company: medical, dental, vision, basic and supplemental life, short-term and long-term disability, accidental death and dismemberment, critical illness, hospital indemnity, long-term care, health and dependent care FSA, commuter benefit plan, employee assistance program, tuition reimbursement, travel assistance, 401(k), discretionary bonus program, PTO (15 vacation days, 2 personal days, 10 holidays and generous sick leave) and group discounts on auto and home insurance and legal services. Eligibility requirements apply to some benefits and may depend on your job classification, hours worked and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms.
