Hr Onboarding Coordinator

Position Summary

Responsible for coordinating the pre-boarding and onboarding experience for our academic, non-academic, students on stipends, temporary employees and volunteers assuring a service-oriented approach.

Job Responsibilities

• Contacts new employees to welcome them to Weill Cornell Medicine (WCM) and directs them to the Onboarding Center, Workforce Health & Safety, and ID badge unit.
• Coordinates candidate pre-boarding and onboarding experience, assuring timely scheduling and completion of new hire appointments and paperwork including Form I-9 verifications prior to their start date. Provides for a positive onboarding experience to WCM.
• Ensures the expedient completion post offer background checks, medical clearances, resolves any issues and documents as appropriate. Responsible for all Form I-9 re-verifications for EAD (Employment Authorization Document) holders.
• Schedules medical screenings and new employee orientation. Ensures they are completed timely and accurately.
• Ensures all necessary information and paperwork is documented and stored appropriately and accurately in the HRIS and Recruiting & Onboarding management systems; maintains confidential Human Resource records and information.
• Triages and answers inquiries. Elevates as necessary, ensuring issue closure. Communicates with the departments the status of all employees prior to their start date.
• Manages the post hire onboarding experience assuring that new hires have the systems access, are aware of organizational benefits and have completed their new hire checklist.
• Collaborates with WCM departments to organize and onboard students on stipends and paid internship program participants.
• Provide additional administrative support to the department including coverage for Immigration and Non-Employee management.
• Ensures compliance with institutional and governmental policies, procedures, and guidelines.
• Performs other duties as assigned.

Education

• High School Diploma

Experience

Approximately 2 or more years of demonstrated successful administrative support experience in a customer facing role within a busy office environment

Knowledge, Skills and Abilities

• Excellent communication skills (both verbal and written).
• Demonstrated organizational skills and ability to pay close attention to detail.
• Demonstrated proficiency with MS Office Suite and database applications.
• Demonstrated strong communication and interpersonal skills; demonstrated ability to interact with multiple constituencies and exercise "people skills".

Licenses and Certifications

Working Conditions/Physical Demands

Standard office work