Hr Employment Coordinator

Salary: $24.13 Hourly
Location : 313 W Market Street - West Chester, PA
Job Type: Full Time, Non Exempt
Job Number: 02569
Department: Human Resources
Division: Human Resources
Opening Date: 12/13/2023
Closing Date: Continuous
Weekly Hours: 35
Shift: 8:30am-4:30pm
Summary
The Employment Certification Coordinator ensures compliance with county, state, and federal policy regarding background checks, child abuse clearances, driving history, employment verification and the use of county property. The position assists in maintaining information in the human resource information systems and providing support to HR liaisons.
Essential Duties

• Conducts pre-hire background checks, child abuse clearances, credit checks, motor vehicle checks and employment verifications.
• Prepare prospective employees for the pre-employment process by communicating deadlines, appointments, and the paperwork necessary to start on-boarding.
• Facilitates the transition from applicant to employee by providing general assistance to stakeholders and troubleshooting hinderances or delays.
• Communicate with service providers to ensure all necessary checks are performed in an efficient manner to expedite the employment process.
• Maintains pre-employment checklists with requirements for each position to assist hiring managers.
• Monitors certifications, background checks, and training for compliance with all local, state, and federal requirements. Notifies stakeholders within 6 months of deadlines to prevent coverage lapses.
• Ensures all I-9 documentation is adequately completed and verified within federal and state time limits. Retains documentation for audits.
• Organizes all necessary paperwork so Chester County can respond to audit requests within 24 hours.
• Data entry and correction within PeopleSoft, Innova, NeoGov, and other HRIS platforms.
• Assist with changes in and upgrades to the human resource information systems.
• Assist with the periodic auditing of employee records.
• Provide support to other departments, including weekly updates on paperwork requirements.
• Perform other duties, tasks, and special projects, as required.

Qualifications/Preferred Skills, Knowledge & Experience
Qualifications / Requirements:

• Associate degree, or a combination of experience and education.
• 1 year of experience with associate degree. 3 or more years' experience without Associate degree.
• Specific knowledge of laws and regulations relating to recruitment processes and candidate licensure
• Accurate and detail oriented.
• Ability to build collaborative relationships with prospective employees, liaisons, and service providers.
• Strong interpersonal skills.
• Strong organizational skills.
• Ability to maintain confidential information and handle confidential matters.
• Strong time management skills.
• Strong verbal and written communication skills.
• Ability to work semi-independently and proceed with objectives.

Preferred Skills, Knowledge & Experience:

• Bachelor's degree from an accredited college or university.
• Associate degree with a specific focus in Business, Finance or Human Resources.
• Five or more years' experience in human resources, business administration, or medical documentation.
• Strong working knowledge of government office operations.
• Specific knowledge of laws and regulations relating to recruitment processes and candidate licensure knowledge
• Experience with Peoplesoft, Innova, or NeoGov.
• Ability to work in a team environment.
• Exhibits sound and accurate judgement.
• Strong customer service experience and skills.
• Ability to handle and resolve recurring problems.
• Ability to problem solve using common sense, policy interpretation, and provided guidelines.

Additional Information
Computer Skills:
To perform this job successfully, an individual should have:

• Intermediate Word skills
• Basic Excel skills
• Intermediate Access skills
• Basic Outlook skills (Email and Calendar)
• PeopleSoft HR skills or the ability to learn human resources information systems.

Physical Demands:
While performing the duties of this position, the employee is frequently required to stand, walk and sit. Occasionally, the employee will need to climb stairs; bend, twist or rotate at the waist; lift and carry items; and drive to and from different locations.
Work Environment:

• The noise level in the work environment is usually quiet to moderate.
• Will work inside 100% of the time.

Other:

• Ability to work extended hours, as necessary.
• This position requires professionalism.
• Confidentiality is crucial to this position.

The County of Chester offers comprehensive benefits to our employees.
01
What is your highest level of education?

• No formal Education
• High School Diploma or GED
• Associates Degree
• Bachelors Degree
• Masters Degree
• Doctorate or higher (includes Juris Doctorate and Medical Doctorate)

02
How many years of human resources, business administration, medical documentation or closely related experience do you have?

• None
• less than 1
• 1+
• 2+
• 3+
• 4+
• 5+
• 6+
• 7+
• 8+
• 9+

Required Question