Hr Data Management Advisor

Requisition ID: 190180
Salary Range: 47,200.00 - 78,600.00
Please note that the Salary Range shown is a guideline only. Salary offered may vary based on factors, including, but not limited to, the successful candidate's relevant knowledge, skills, and experience.
Join a purpose driven winning team, committed to results, in an inclusive and high-performing culture.
Global Banking and Markets
Global Banking and Markets (GBM) is a leading Canadian Capital Markets and Investment Banking business with a growing platform in the US and Latin America, operating globally for over 100 years. Scotiabank's strong U.S. presence provides our clients an important bridge to this key global market for trade and investment flows across the Americas and the world.
Global Banking & Markets provides a full range of investment banking, credit and risk management products and services relevant to the financing and strategic development needs of our clients. Our products include debt and equity financing, mergers & acquisitions, corporate banking, institutional equity sales, trading and research, fixed income products, derivatives, energy, foreign exchange and precious & metals. We also cross-sell the full range of wholesale products and services offered by the Scotiabank Group.
Be part of an innovative, Global Capital Markets and Investment Banking business with a unique geographic footprint that puts capital to work for our clients across industries! We work together to drive ambition for every future!
Purpose:
Responsible for the accurate and timely execution of employee lifecycle data changes including offer letters, reviewing and ensuring accuracy of data, transacting or answering inquiries on personal data change requests including job changes, pay changes, employee separations, profile changes, in line with standard policies, procedures and Service Level Agreements (SLAs). This role is also responsible to answer all general employee inquiries using internal Case Management tool.
What You'll Do:

• Champions a customer-focused culture to leverage broader Bank relationships, systems, and knowledge
• Enters and processes employee transactions including but not limited to; job data, leave of absence, compsenation, and personal information changes in HR systems throughout the employee lifecycle
• Ensures data accuracy and integrity of employee records through established internal control mechanisms
• Responsible for reconciliation of the Data Bridge process; setting up meetings, tracking and review of daily files
• Ensures all employment related documents such as offer letters, employment contracts, reference checks, I-9s, etc. are completed and received in a timely and accurate manner, and are stored and maintained in alignment with retention guidelines
• Ensures proper usage of desktop procedures, standard operating procedures, knowledge management and case management systems to effectively respond to, document and monitor service and transactional requests
• Performs weekly reconciliation of employee and department data between SuccessFactors and other downstream systems such as Time and Attendance, Mandatory Time Away, Bright Horizons, Uber, and Seamless, ensuring accurate utilization
• Collaborates with the Talent Acquisition and Hire and Onboarding teams in supporting the coordination and administration of recruitment activities
• Coordinates the scheduling and delivery of orientation sessions and tracks orientation attendance
• Administers offer letters for promotions, lateral movements, contract extensions, and temporary assignments for non-posted roles, where applicable
• Creates Personell Action Form (PAF) for each employee and or department change in a timely manner to ensure payroll team can process accurately
• Provides effective and efficient responses to inquiries from internal and external stakeholders regarding HR policies and procedures within Service Level Agreements (SLA's)
• Responsible to calculate severance estimates and working closely with Employee Relations and HR Business Partners on execution of related activities
• Responsible for all HR related offboarding activities
• Responsible for the maintenance, ownership, and peer review of various internal trackers and checklists
• Seeks opportunities to improve operational effectiveness, and proposes recommendations to the Manager, HR Operations and Governance
• Work closely with other members of U.S. HR (i.e. Payroll, HRBPs) to ensure alignment across various HR Operations processes and activities
• Additional ad-hoc duties and projects as they arise
• Understands how the Bank's risk appetite and risk culture should be considered in day-to-day activities and decisions
• Manages intake of all physical mail, including the verification and processing of incoming invoices, as applicable
• Actively pursues effective and efficient operations within his/her respective areas, while ensuring the adequacy, adherence to and effectiveness of day-to-day business controls to meet obligations with respect to operational risk, regulatory compliance risk, AML/ATF risk and conduct risk, including but not limited to responsibilities under the Operational Risk Management Framework, Regulatory Compliance Risk Management Framework, AML/ATF Global Handbook and the Guidelines for Business Conduct
• Champions a high-performance environment and contributes to an inclusive work environment

What You'll Bring:

• Post-secondary Degree or Diploma in Business or Human Resources or pursing education in related field preferred
• Experience in a customer focused area an asset
• Knowledge of employee data administration, HR transactions, and end-to-end processes
• Deep understanding and knowledge of Bank policies and procedures
• Strong knowledge of organizational structure and complexity
• Strong people leadership skills - experience working within cross-functional teams
• Attentive to details and deadlines; ability to manage multiple priorities
• Experience with transaction processing and Data Management
• Experience in conflict / issue resolution
• Ability to maintain confidentiality
• Sound judgement and problem-solving skills
• Strong verbal and written skills
• Strong Microsoft Office skills, primarily Excel

Interested?
If your experience is closely related but doesn't align perfectly with every qualification, we do encourage you to apply - you might be the right candidate for this or other roles at Scotiabank!
At Scotiabank, every employee is empowered to reach their fullest potential, respected for who they are and, embraced for their differences. That's why we work to grow and diversify talent and engage employees in a performance-oriented culture.
What's in it for you?
Scotiabank wants you to be able to bring your best self to work - and life, every day. With a focus on holistic well-being, our many flexible benefit programs are designed to help support your unique family, financial, physical, mental, and social health needs.
Location(s): United States : New York : New York City
Scotiabank is a leading bank in the Americas. Guided by our purpose: "for every future", we help our customers, their families and their communities achieve success through a broad range of advice, products and services, including personal and commercial banking, wealth management and private banking, corporate and investment banking, and capital markets.
At Scotiabank, we value the unique skills and experiences each individual brings to the Bank, and are committed to creating and maintaining an inclusive and accessible environment for everyone. If you require accommodation (including, but not limited to, an accessible interview site, alternate format documents, ASL Interpreter, or Assistive Technology) during the recruitment and selection process, please let our Recruitment team know. If you require technical assistance, please click here. Candidates must apply directly online to be considered for this role. We thank all applicants for their interest in a career at Scotiabank; however, only those candidates who are selected for an interview will be contacted.