Hr Coordinator

Overview

People. Passion. Pride. This is what has driven our teams since 1833.

Since that time, we have developed to become a critical partner in the global aviation industry, delivering time-critical logistics services at over 250 locations in 58 countries, across 6 continents.

But at the heart of our business is our people.

Role Purpose

To provide HR support to employees, Operational Managers and the HR Team and deliver an outstanding HR service. To support effective communication and engagement with employees and to work as an HR generalist providing a rounded HR administration service to our business.

What you will be doing

• To provide HR administration support to the fuels stations, ensuring that all HR SOP's and policies and procedures are consistently implemented across Fuels.
• Support the Senior HR Advisor to deliver an outstanding HR service.
• Ensure all HR files and HR training records are maintained and updated as required.
• Ensure that all changes to personal details, job roles, remuneration or benefits are actioned in accordance with the prevailing policies and procedures, including issue of letters and contracts of employment.
• Build constructive relationships with internal and external customers and colleagues across the HR team.

Recruitment and Onboarding

• Administration support for all recruitment activity ensuring proactively managed candidate throughputs on a daily basis.
• Support the hiring managers through all stages of the recruitment process including setting up interviews, candidate search, shortlisting, administering assessments, offers and on-boarding.
• Responsible for the end-to-end approval and advertising process for all roles and provide support to hiring managers on the creation of job descriptions.
• Provide reports and data through the recruitment system on all elements of the recruitment process.
• Ensure all paperwork is completed for new starts and ensure they are set up appropriately in all HR systems. Organise and maintain personnel files, ensuring compliance with GDPR and 8 Pillar requirements.
• Track probationary reviews and ensure management teams are informed when reviews are due to be completed.
• Provide support to line managers for induction of new starters, with particular emphasis on ensuring that all new starters are made aware of key corporate HR policies, procedures, company benefits and how these are implemented locally (eg absence reporting procedures etc.)
• Lead on all ID pass applications, completing and collating all necessary references and paperwork required for ID pass applications and renewals, in a timely manner

Attendance Management

• Assist the Senior HR Advisor in absence management for the region, ensuring all required documentation is maintained and absence management paperwork is completed.
• Track attendance in each station, provide prompts to local management to ensure that Return to Work Interviews are carried out and recorded.
• Prompt local management to ensure that formal absence reviews are conducted and documented in accordance with the absence management policy.
• Assist local administration and management to administer family leave (including tracking maternity and paternity leave), flexible working requests and any other attendance management issues.

Termination of Employment

• Provide support for exit process of leavers, coordinating exit interviews (ensuring reasons for leaving are accurately recorded and any issues flagged to management and the Senior HR Advisor) and equipment support
• Assist local administration to ensure that all final payments are made in accordance with statutory and contractual obligations.
• Ensure that leavers are removed from all HR systems and records are archived in accordance with the prevailing data retention policy.
• Respond to external reference requests for past/current employees in accordance with company policy.

Employee Relations

• Track and record both informal and formal performance management processes and grievance process, ensuring that appropriate letters and forms and other documents are issued/used at all stages of the process. Assist management with producing outcome letters as necessary.
• Act as note take and provide HR support in disciplinaries and grievance meetings.
• Ensure all letter templates are updated and maintained in line with Company branding and current legislation.

Reward

• Assist the Senior HR Advisor to give advice on pay and other remuneration issues, including promotion and benefits.
• Administer employee benefits.
• Assist the Senior HR Advisor with all people recognition schemes and other engagement initiatives for the Stations, to ensure our people are engaged and valued for their contributions.

Performance Management

• Contribute to performance monitoring and the implementation of HR best practice measures including the annual performance review process.

TUPE Transfers

• Ensure that Employee Liability Information for incoming TUPE transfers is validated and incoming employees are added to Menzies systems in accordance with company policy.
• Prepare Employee Liability Information for outgoing TUPE transfers and ensure that records of outgoing employees are archived in accordance with company policy.

Would you like to see more detail on the accountabilities of the role? Please see the attached job description for further information.

Safety, Security and Compliance:

You will have a responsibility and duty whilst at work to take reasonable care of the health and safety of yourself and of others whilst at work. You must carry out work in accordance with information and training provided and any specific workplace health and safety rules or procedures. For further details, please see the job description attached.

What we are looking for

• CIPD level 3 certificate or working towards
• Ability to build constructive relationships with internal and external customers and with colleagues across the HR and Administration Departments
• Strong communication skills and ability to communicate effectively both verbally and in writing with management at all levels.
• Computer literacy (MS Office applications, in particular)
• Excellent organizational skills
• Competent and have the ability to work in a fast paced, ever changing environment.
• Thorough and proactive with the ability to deal with matters in an efficient and methodical process
• Results orientated with good interpersonal skills

Diversity

Menzies Aviation are a committed equal opportunity employer and encourage applications for suitably qualified and eligible applicants regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, pregnancy, and maternity. We strive to create an inclusive working environment, where the different knowledge, perspectives, experiences, and approaches of our global workforce are represented. Where everyone feels valued and can reach their full potential.

Please be aware that as part of our recruitment process, we may look to use a variety of resourcing tools to help us understand your skills and experience in relation to the role. Please feel free to contact to recruiter below, if there are any reasonable adjustments to our process that you would like us to consider.

As part of our recruitment process, we will always consider how candidates fit with our values which you can learn more about here.

Application Instructions

Is this role ticking all the boxes for you? If so, please click apply now!

Need more detail? Feel free to contact FuelsUKHR@menziesaviation.com for further information.