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Form of workThe City of Roanoke is seeking a HR Contact - Administrative Assistant III within the Department of Social Services (DSS). The HR Contact will coordinate the hiring and on-boarding of new Employees; Create job requisitions in NeoGov; Process personnel transaction forms for hires, terminations, promotions, merit increases and supervisory changes in Global HR. The HR Contact will also prepare FMLA request forms and assist with monitoring FMLA paid and unpaid leave. Complete bi-weekly payroll prep using the NovaTime system for DSS Employees. Other duties, specifically in accordance with State of VA regulations, will be assigned.
The HR Contact - Administrative Assistant will also perform routine to difficult administrative and technical work functions that require interpretation, judgment and determining appropriate processes to be used. Handles a variety of routine administrative or technical departmental assignments that include payroll time entry, purchasing, new hires and retirees. Utilizes Microsoft Office Suite (especially Excel) for data collection and report generation. This position also utilizes multiple systems on various platforms on a daily basis.
High school diploma or general education degree (GED); Associate degree preferred but not required; Three to five years related experience and/or training in a business, administrative support or related field; or equivalent combination of education and experience.
Performs routine to difficult administrative and technical work functions that require interpretation, judgment and determining appropriate processes to be used. Work is performed under general supervision.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.
Coordinates the hiring and onboarding of new employees
Create job requisitions in NeoGov. Process personnel transactions forms for hires, terminations, transfers, promotions, merit increases and supervisory changes in Global HR.
Prepares FMLA request forms and assist with monitoring of FMLA paid and unpaid leave.
May assist in payroll related tasks. May complete time-entry for personnel in your department (known as the NovaTime system)
Participate in a wide variety of division or department projects by researching or providing relevant information
Handles a variety of routine administrative or technical departmental assignments that include payroll time entry, new hires and retirees.
Daily use of Microsoft Office Suite products (especially Excel) as well as other software platforms
Reviews purchase and payroll reports for accuracy
Reviews existing and recommends improved policies, practices and procedures
Collects and compiles information and prepares complicated statistical reports
Coordinates facility maintenance and handles daily tracking of personnel, equipment and resources
Composes and types letters and memoranda in conformance with City policies independently from brief instructions
Establishes and maintains filing systems and office procedures; keeps confidential files
There are no supervisory responsibilities.QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and/or EXPERIENCE
High school diploma or general education degree (GED); Associate degree preferred but not required; three to five years related experience and/or training in a business, administrative support or related field; or equivalent combination of education and experience.LANGUAGE SKILLS
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to prepare reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.
REASONING ABILITY
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee is occasionally required to stand and walk. The employee must regularly lift and/or move up to 10 pounds. Specific vision abilities required by this job include ability to adjust focus.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually moderate. As with any enforcement entity, the recipients of violation notices or abatement actions are typically irritated while a few may become very angry and even combative. At such times, the work environment may occasionally become loud and abusive.
This is a job description and not an individualized position description. A job description defines the general character and scope of duties and responsibilities of all positions in a job classification, but it is not intended to describe and does not necessarily list the essential job functions for a given position in a classification.Employment Type: Full-Time
