Address
Form of workJob Description
Administrative Coordinator needed for company located in Chesapeake, in this role the candidate performs routine clerical work, including typing, filing, processing paperwork, etc. and responsible paraprofessional and technical work in all areas of housing policies and eligibility. Performs extensive data entry, correspondence, reports, and similar items with some variety and complexity, using some judgement and knowledge to determine composition and format.
Essential Job Functions:
1.Assists in scheduling inspections, scanning purged client file information.
2.Assists in conducting briefing sessions, maintaining applicant files and waiting list for eligible applicants in all programs. Updates the waiting list as necessary.
3.Checks and reviews a variety of data for completeness and conformance with established regulations. Verifies this information.
4.Performs extensive data entry. Types letters, reports, notices, and income verifications.
5.Answers telephones, greets the public, and provides routine information to clients.
6.Assists with client and landlord interviews and data verification.
7.Maintains reports and data files for inspections.
8.Assists managers and inspectors with filing, paperwork and other related duties.
9.Date stamps and routes all incoming mail to the appropriate party and assures that all outgoing mail is properly stamped and mailed.
10.Refers residents to appropriate social service agencies as needed.
11.Produces, verifies and processes letters, reports, notices, certificates, income verifications, requisitions, contracts, and other documents from copy or rough drafts as required by the department.
12.Operates office machines such as computers, fax machines, calculators, copiers, etc.
13.Performs related duties as required and may be expected to work hours in excess of, and/or outside of their normally scheduled hours, and perform basic duties outside of their normal role in response to short-term department needs or emergency situations.
Required Knowledge and Abilities
1.Thorough knowledge of HUD policies and procedures for HQS Inspections.
2.Knowledge of regulations governing Housing Choice Voucher Program.
3.Ability to file, type, communicate effectively both orally and in writing.
4.Ability to review and maintain accurate files, spreadsheets, records and prepare reports and statements.Compose Correspondence, Basic Office Skills, Multifamily Housing, Typing 45 - 60 WPM, Filing, Data Entry
Essential Job Functions:
1.Assists in scheduling inspections, scanning purged client file information.
2.Assists in conducting briefing sessions, maintaining applicant files and waiting list for eligible applicants in all programs. Updates the waiting list as necessary.
3.Checks and reviews a variety of data for completeness and conformance with established regulations. Verifies this information.
4.Performs extensive data entry. Types letters, reports, notices, and income verifications.
5.Answers telephones, greets the public, and provides routine information to clients.
6.Assists with client and landlord interviews and data verification.
7.Maintains reports and data files for inspections.
8.Assists managers and inspectors with filing, paperwork and other related duties.
9.Date stamps and routes all incoming mail to the appropriate party and assures that all outgoing mail is properly stamped and mailed.
10.Refers residents to appropriate social service agencies as needed.
11.Produces, verifies and processes letters, reports, notices, certificates, income verifications, requisitions, contracts, and other documents from copy or rough drafts as required by the department.
12.Operates office machines such as computers, fax machines, calculators, copiers, etc.
13.Performs related duties as required and may be expected to work hours in excess of, and/or outside of their normally scheduled hours, and perform basic duties outside of their normal role in response to short-term department needs or emergency situations.
Required Knowledge and Abilities
1.Thorough knowledge of HUD policies and procedures for HQS Inspections.
2.Knowledge of regulations governing Housing Choice Voucher Program.
3.Ability to file, type, communicate effectively both orally and in writing.
4.Ability to review and maintain accurate files, spreadsheets, records and prepare reports and statements.Compose Correspondence, Basic Office Skills, Multifamily Housing, Typing 45 - 60 WPM, Filing, Data Entry
