Housing Development Assistant

Job Summary:

The Housing Development Assistant provides critical support to the Housing Development department, and is supervised by the Director of Housing Development . This position assists in all aspects of real estate development throughout the life cycle of projects from identification and funding through completion. Demonstrated experience in self-directed work, project management, and related fields preferred. Position requires 30-40 hours per week. Pay to be commensurate with experience.

Duties/Responsibilities:

Predevelopment Period

• Provide staff support to the Project Committee of the Board
• Prepare request for proposals for various professional services, including architecture, environmental studies, appraisals, market studies; oversee and document procurement and selection process.
• Assist in analyzing properties for development and redevelopment including researching zoning requirements, researching previous funding, environmental or title issues.
• Assist with the coordination all professionals throughout the feasibility study; assist with putting study in presentation format for the board of directors for their review process.
• With the Director of Housing Development , work to secure pre-development and development funding by drafting applications to appropriate local, state, federal and private funding sources.
• Provide support in the development of the pro-forma, collecting historical building cost information and other research.
• Provide staff support to consultants in the permitting process.
• Coordinate with Property Management in design process to secure input into project plans and specifications.
• Work with development team to develop relocation plan, to hire relocation specialist, and to coordinate all aspects of tenant relocation.
• Develop and manage the fixtures, fittings and equipment budget (FFE).
• With the Director of Housing Development, oversee procurement, bidding and documentation of construction services

Construction Management Assistance

• Provide assistance and record-keeping for all compliance activities related to development projects including but not limited to Davis Bacon, procurement, tenant relocation, URA, and Environmental Review processes, as needed.
• Attend project construction meetings when the Director of Housing Development is unable to do so.
• Work to transition the completed project to Property Management; coordinate building training for maintenance/property management.
• Maintain records and reports.

Required Skills/Abilities:

• Well-Organized Self Starter: Must be able to work in a multi-tasking environment of significant responsibility and competing priorities. Must feel comfortable working alone. Must be able to manage multiple priorities, interests, and deadlines in a professional manner. Efficient use of time, organization and attention to detail are essential to success.
• Effective communicator: Must convey the purpose of the organization well at all times. Must be able to clearly and respectfully articulate problems, concerns, and potential solutions.
• Team Player: Must function well in a small office and be cooperative with and supportive of coworkers.
• Writing and verbal skills: Must have good ability to communicate in writing and verbally with a broad array of parties whose interests often differ and conflict. Sensitivity to audience, clarity, brevity and ability to articulate what is needed are necessary.
• Technical skills: Must have proficiency in computer word processing, spreadsheet (especially Excel) and database programs (experience with Classic & other property management software a plus). Must be comfortable with office equipment including copier, fax, computers, etc.

Education and Experience:

• Three years nonprofit administrative experience preferred.
• Associate’s degree preferred
• Affordable housing experience preferred.

Physical Requirements:

• Prolonged periods sitting at a desk and working at a computer.
• Some potential work in field, where temperatures may vary from hot to cold.

Shires Housing Standards of Conduct:

• Demonstrates a commitment to the mission and values of Shires.
• Demonstrates respectful and effective communication with others.
• Has excellent interpersonal skills and be able to relate to internal and external parties professionally, representing Shires in a positive manner.
• Must be able to handle and protect the privacy of highly sensitive, confidential information.
• Possess ability to self-direct, strong attention to detail and commitment to excellence in work product while handling multiple projects at one time.
• Adheres to all safety practices, rules and standards throughout the work day.
• Demonstrates a commitment to quality and proactively seeks to make improvements in systems and processes.
• Contributes positively to a professional and respectful office environment.
• Protects the privacy and confidentiality of all private information related to participants, families, staff and general housing operations following privacy practices.
• Proactively anticipates, manages and constructively resolves conflicts and disagreements; identifies ways conflict can lead to positive change.
• Demonstrates a high level of emotional intelligence, treats others ethically and fairly, and displays integrity and honesty.
• Adapts and is flexible in response to constraints, failures and adversity.
• Builds and maintains effective relationships.

Employer Rights and Disclaimers:

This job description is not a contract for employment. It is a list of activities, duties, responsibilities and expectations. However, it should not be considered a complete list of expected activities, duties, responsibilities or expectations. Duties, responsibilities and activities may change or new ones may be assigned at any time with or without notice.

This document does not extend an offer for permanent or continuous employment. Shires is an at-will employer.

Shires is an equal opportunity employer and affords equal opportunity to all applicants for all positions without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Job Types: Full-time, Part-time

Pay: From $20.00 per hour

Benefits:

• Dental insurance
• Flexible schedule
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 4 hour shift
• 8 hour shift

Work Location: In person