Honors Program Coordinator

American Physical Society
ID: 1357
Location: Remote
Department: Membership

Who we are:
The American Physical Society (APS) is a nonprofit membership organization working to advance and diffuse the knowledge of physics through its outstanding research journals, scientific meetings, and education, outreach, advocacy, and international activities. APS represents more than 50,000 members, including physicists in academia, national laboratories, and industry in the United States and throughout the world.
Position Summary:

Join the American Physical Society (APS) as the Honors Program Coordinator! In this role, you will provide administrative support for and the Honors Program Manager. This role includes supporting APS staff-administered recognition and funding programs, assisting unit executive committees with policy compliance, and tracking all unit honor activities and travel funding. Do you have exceptional detail-oriented project management skills? Then come, contribute to continual process improvement through information gathering, timeline tracking, and procedural support on the Honors service desk. If you thrive in a collaborative environment and are passionate about supporting volunteers and colleagues, apply today!

The APS has a "remote first" concept that promotes equal treatment and equal access, independent of physical work location, with a majority of staff working primarily from remote work locations. This position could require at times in office work, various geographic events and meeting attendance as instructed by your Supervisor.APS values diversity and welcomes candidates from a variety of backgrounds. APS offers a dynamic work environment with an outstanding total compensation package including salary, outstanding benefits, and excellent paid time off.
Responsibilities:

• Provide primary administrative support with scheduling, communication, and meeting preparation to Honors Program Manager for Committee on Fellowship, Committee on Prizes & Awards, and Historic Sites Committee.
• Respond to inquiries within the Honors service desk, taking primary responsibility for the efficient resolution of requests or redirection to the appropriate resources.
• Support unit officers in maintaining updated unit-level award and travel grant information, application, and selection processes and assist with travel grant reimbursements, funding health tracking, and funding disbursement policy compliance as required.
• Provide support to APS staff to maintain unit recognition programs and funding health tracking, and application processes, and assist with funding disbursement policy compliance as required.
• Provide regular reporting on fund disbursement for staff-administered recognition and funding programs to Honors Program Manager, Director of Membership, and relevant staff stakeholders.
• Print and ship unit award and travel grant certificates and relevant materials.
• Responsible for information gathering and documentation of the current process and procedures of all unit awards and travel grants as well as staff-administered recognition and funding programs.
• Support the migration and ongoing maintenance of existing unit honors, travel grants, and other recognition applications to OpenWater platform, and/or new applications as needed.

Education:

• High School Diploma or Equivalent required.
• BS/BA degree or equivalent work experience required.
• In lieu of a degree, 4 years of relevant experience may be accepted.

Experience, Knowledge, Skills, and Abilities:

• Minimum of 2 years of related work experience.
• Familiarity with SaaS relational databases preferred (Salesforce and Nimble a plus).
• Proficiency with Google Docs, Google Sheets, Google Drive, Adobe, and other online shared document products.
• Proficiency with all Microsoft Office Suite products, in particular Microsoft Word, Excel and PowerPoint.
• Strong multitasking skills and ability to work on multiple deadlines and competing priorities while following through in a timely manner.
• Strong organization, documentation, and prioritization skills.
• Strong written and verbal communication skills.
• Excellent attention to detail.
• Ability to adapt to quickly changing schedules.
• Ability to work well independently as well as with interdepartmental teams.
• Maintain a high level of professionalism and confidentiality at all times.
• Possess a growth mindset and strong interpersonal skills.

Travel: The position does not require travel but includes opportunities to attend in-person meetings as well as additional travel as assigned.

Salary:
The salary range for this role considers the factors that are considered in making compensation decisions, including but not limited to skill sets, experience and training, and other business and organizational needs. APS's Compensation Philosophy is to manage salaries at the midpoint of the market. Therefore, it is the practice to hire within the entry - midpoint range.

Full Range: $47,086k/year - $70,628k/year (USD)

Target Range: $47,086k/year - $58,857k/year (USD)

Work Environment:
Our physical offices are located in College Park, MD, Washington D.C and Hauppauge, N.Y. We are operational in most US states. We are not operational in all 50 states. The APS has a "remote first" concept that promotes equal treatment and equal access within the United States, independent of physical work location, with a majority of staff working primarily from remote work locations. APS allows flexible work hours; responsiveness is required, however, during the core 9 am to 5pm Eastern Standard Time workday.

Our Core Values:

• The Scientific Method
• Truth and Integrity
• Diversity, Inclusion, and Respect
• Partnering, Cooperation, and Open Collaboration
• Speaking Out
• Education and Learning

Web Presence:
Company:

Social Media:

Amazing 2024 Benefit Offerings:

• Flexible schedules and ability to work remotely
• 8% employer-paid retirement contribution
• Investment advisement services: 100% employer paid
• Medical benefits: PPO or HDHP option
• Employer contribution to FSA or HSA account, eligibility based on medical plan enrollment
• Lifestyle Spending benefit up to $2000.00 (USD) - 100% employer paid
• Dental benefits: individual coverage 100% employer paid
• Vision benefits: individual and dependent coverage 100% employer paid
• Basic Life & Accident insurance: employee coverage 100% employer paid
• Supplemental Life & Accident insurance, including spouse & dependent child(ren) coverage
• Disability insurance: employee coverage 100% employer paid
• Voluntary Accident & Critical Illness insurance
• Healthcare, Commuter & Dependent care flexible spending accounts
• Vacation: 15 days annually
• Generous holiday leave: 17 paid days of significance; includes one week closure at the end of December
• Personal leave: 4 days annually
• Volunteer leave: 1 day annually
• Sick leave: 10 days annually
• Bereavement & Compassion leave: 2 -15 days based on loss
• 12 weeks employer-paid family leave
• College tuition reimbursement plan
• Job related seminar & continuing education
• Professional Certification/Recertification 100% employer paid
• Training and professional development; access to LinkedIn Learning on-demand courses
• Employee Assistance Program
• Mindfulness Meditation: live and on-demand classes
• APS does not offer relocation assistance/costs

The American Physical Society is an affirmative action and equal opportunity employer. It is the policy of American Physical Society not to discriminate or allow the harassment of employees or applicants on the basis of race, religious creed, immigration status, alienage or citizenship, religion, color, ethnicity, sex, national origin, age, disability, marital status, familial status, protected veteran status, protected military status, physical or mental disability, sexual orientation, gender identity, genetic information, predisposing genetic characteristics, ancestry, domestic violence victim status or any other characteristic protected by law with regard to any employment practices, including recruitment, advertising, job application procedures, hiring, upgrading, training, promotion, transfer, compensation, job assignments, benefits and/or other terms, conditions, or privileges of employment, provided the individual is qualified, with or without reasonable accommodations, to perform the essential functions of the job. This policy applies to all jobs at APS. The American Physical Society is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request a reasonable accommodation, please contact APS Human Resources at hr@aps.org. The "Know Your Rights: Workplace Discrimination is Illegal'' poster, prepared by the U.S. Equal Employment Opportunity Commission (EEOC), provides an overview of several laws that protect you from discrimination on the job, and several rights are afforded to you by these laws. The "Pay Transparency Non Discrimination Provision," prepared by the U.S. Office of Federal Contract Compliance Programs (OFCCP), provides an overview of several protections implemented to protect individuals working under federal contracts from discrimination when inquiring about or discussing compensation; these protections apply to all employees and applicants. The APS has a "remote first" concept that promotes equal treatment and equal access, independent of physical work location, with a majority of staff working primarily from remote work locations. #LI-SB1
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PI234812991