Hoa Assistant Manager

Homeowners Association (HOA) Assistant Manager – Scope of Services

ABOUT US: Centennial Consulting Group hires people - not resumes. We understand that some traits cannot be taught, and it is those items we focus on most. Are you honest, hardworking, dependable, and caring? Are you interested in finding a place that feels like family, where you can work alongside our team to serve our clients best? Our company is expanding, and we are looking for someone like you; an individual who isn’t afraid to grow with our company and work hard, while assisting our clients as an Assistant Manager. If you want to be appreciated and work with a great team while doing it, we can’t wait to meet you!

General Purpose: Assist the HOA Managers by providing service through various management duties.

Supervisory Responsibilities: None

Essential Duties / Responsibilities include:

• Customer service via telephone, email, software, and in person contact
• Work independently and within multiple teams
• Dispatch approved work orders and ensure completion
• Compose and proofread a variety of routine and non-routine documents including general correspondence, agendas, board meeting minutes, reports, newsletters and memoranda
• Maintain a calendar of office activities, meetings, and various events
• Schedule meetings and arrange for room set up; arrange for necessary materials to be available at meetings
• Participate and assist in the administration of the office, recommend procedural changes affecting office function as applicable
• Prepare for and attend client meetings, held monthly, quarterly, semiannually, or annually
• Read and understand Governing Documents (Covenants, Guidelines, Bylaws, etc.)
• Attend and participate in staff meetings and related activities
• Attend workshops, conferences, and classes to increase knowledge
• Perform a variety of general clerical duties including maintaining and filing records, verifying accuracy of the information, and recording information
• Operate modern office hardware and software; routine use of office software applications, PCs, printers, and industry-specific software
• Communicate clearly and effectively with internal and external contacts
• Adhere to safe work practices and procedures.

Required Knowledge, Skill, and Ability:

• Excellent and instinctual knowledge of English word usage, spelling, grammar, vocabulary, and punctuation
• Knowledge of standard office procedures, methods, and equipment
• Knowledge of basic mathematical principles
• Skill to operate modern office equipment
• Skill to type and enter data at a speed necessary for successful job performance (minimum 45 WPM)
• Ability to learn the procedures and functions of the assigned position
• Ability to plan and organize work to meet schedules and timelines
• Excellent time management, including consistent punctuality
• Ability to understand and follow oral and written instructions
• Ability to communicate clearly and concisely, both orally and in writing
• Ability to establish, maintain and foster positive and harmonious working relationships with others in the course of work
• Ability to maintain confidentiality
• Ability to work with a variety of different personalities

Education and Experience:

• Equivalent to a high school education, experience in an office setting, or one to two years of related experience. A diploma from an accredited college or university is a plus.
• Knowledge of metropolitan districts, homeowners associations, board meetings, real estate, and bookkeeping is a plus.

Licenses, Certificates, or Registrations:

• Valid Colorado Driver’s License
• Reliable transportation

Working Environment/Physical Activities

• Sit at a desk up to 9 hours a day
• Work a computer keyboard up to 9 hours a day
• Workday is varied with a standard day of 9 hours and every other Friday off
• May require attendance at several evening meetings per month
• Ability to lift up to 25 lbs

Job Type: Full-time

Pay: $18.00 - $18.50 per hour

Expected hours: No more than 43 per week

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Experience level:

• 1 year

Schedule:

• Evenings as needed
• Monday to Friday
• No weekends

Application Question(s):

• Are you looking for in-person work?
• This job pays $18.00 - $18.50 to start. Is that within your pay expectations?
• What is your ideal start date upon receiving a job offer?
• Are you comfortable sharing office space with others? Note: you will not be sharing a desk, but sharing an office with one (1) other co-worker?

Education:

• High school or equivalent (Required)

Experience:

• Office: 1 year (Preferred)
• Assistant Management: 1 year (Preferred)

License/Certification:

• Driver's license & reliable transportation (Required)

Ability to Relocate:

• Fort Collins, CO 80525: Relocate before starting work (Required)

Work Location: In person