Address
Form of workJob Description
Classification: Head Clerk/Records
Division: Police Department
Hours: Monday thru Friday 8:30 am - 4:30 pm
Full-Time/35 hours per week
Salary: $987.29 - $1081.37 weekly CAF 5 Union
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SUMMARY:
The Head Clerk/ Records Manager of the Department has the responsibility for the general handling and security of all department records. He/she maintains all necessary files on criminal offenses and any statistical information as may be determined necessary for the preparation of reports required of the Department or by the Chief of Police. The Records Manager will also be responsible for assisting the Business Manager with accounts payable and receivable, including private paid detail billing and purchasing,
DUTIES AND RESPONSIBILITIES
Essential Functions:
- Provide for the orderly operation and security of the Records Room.
- Maintain the records of the Department.
- Maintain security and privacy of all records.
- Prohibit the removal of any records, police report or written communication without the specific authority of the Chief of Police.
- Maintain computerized records to ensure proper chain of custody.
- Review report writing files to ensure proper classification and reconciliation is maintained under NBIRS guidelines.
- Coordinate the transmission of information to various departments and agencies at the Federal, State and Local level by various means, including electronically. This will include monthly and yearly reporting of NBIRS and UCR information.
- Assist the Crime Analyst in gathering and analyzing data, evaluating patterns and trends and compiling and disseminating intelligence.
- May assist in accounts payable and accounts receivable for the police Department, including the processing of billing for police details and false alarms.
- Update all files as necessary.
- Data entry, including but not limited to, citation and crash reports.
- Must be able to understand and comply with all CORI and Public Records Law requirements.
- All other related duties as assigned by the Chief of Police.
Education and/or Experience:
- Recommended Associate’s degree with a minimum of two years' experience in accounting or criminal justice or an equivalent combination of education and experience.
- Applicants should be comfortable working with a P.C. and have desktop terminal experience as well as be proficient in Microsoft Office Including Excel, Word, and PowerPoint.
Working Conditions:
Performs work under typical office conditions following City and Police Departmental rules and regulations. Requires the ability to plan and perform operations to complete assigned tasks according to prescribed time schedules. Requires organizational skills to perform multi-tasking and must operate in a professional manner. Discretion mandatory. Operates computers and standard office equipment, including computers, telephone, fax machine, calculator, and copy machine. Must be able to communicate with the public. Professional courtesy and customer service are paramount.
ADDRESS ALL COVER LETTERS AND RESUMES TO
Human Resources Department
City of Medford – Room 204
85 George P. Hassett Drive
Medford, MA 02155
Or send cover letter and resume with the job title in the subject line to jobs@medford-ma.gov
For the posting, please visit the City of Medford's website – www.medfordma.org
Equal Opportunity
The City of Medford is an Equal Opportunity Employer. All applications will receive equal consideration regardless of disability, race, color, religion, creed, gender, sexual orientation, veteran status, and any other protected class status, in accordance with applicable. Residents of the City of Medford, Women, People of Color, Veterans and Persons with Disabilities are encouraged to apply.
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For complete job description please refer to our website at: Employment Opportunities* - City of Medford (medfordma.org)
