Group Life Administrative Assistant

Willow Creek Community Church is an egalitarian non-denominational, multi-site church in and across Chicagoland passionate about helping people take next steps to love God, love people, and change the world.

As the part time Administrative Assistant you will be responsible for providing administrative support to the Associate Campus Pastor at Willow South Barrington and the South Barrington Group Life team. You will be able to develop and equip administrative volunteers to provide administrative and organizational support to our Groups Pastors. In addition you will provide support in purchasing and operations, departmental budget oversight, calendar management, office management, meeting and event logistics, and communication with staff and congregants. Your love and joy for serving and supporting others will shine in this role.

Our church is a place where you can make a significant impact for God's kingdom based on how He has uniquely designed you, leading the people around you to become more like Jesus and show the tangible love of Jesus. As a staff, we aim to foster a culture that has open hands to do whatever it takes to serve and support that mission, serving with humility and open hands. Wherever the need is, we step in. Nothing is above or beneath us to serve one another or our Church.

This position is about 20 hours per week and the salary range for this position is about $18.50/hour to $24/hour depending on experience and skills set. Our part time benefits package includes voluntary paid life insurance, retirement savings plans, paid time off Dec 26th - Jan 1 and the week of July 4th, paid time off accrual, mental health counseling reimbursement, and more.

Job Responsibilities

• Support and coordinate the administrative responsibilities of the Group life team including meeting/room setups, expense reimbursements, meeting preparation, procuring supplies, and anticipating the needs of the team.
• Provide light administrative support to the Associate Campus Pastor in regards to meeting preparation & set up, budgeting, invoicing and reimbursements.
• Recruit, develop, support and motivate the volunteer Groups Admin team as they support the Groups Pastors.
• Assist with email management by drafting responses, acting on meeting requests, and archiving important items
• Manage expense reports and reimbursements for the team
• Support in event planning for campus events and meetings, donor events, groups events, etc

Staff Values:

• Believing the Best | Trust is our default
• Commit to Candor | Kindness is our way
• Embrace Challenge | Grit is our style
• Setting the Tone | Joy is our attitude
• Choose Unity | Diversity is our strength

Success is Defined As

Completing your responsibilities while clearly communicating, being proactive, and serving the Associate Campus Pastor and Groups Ministry team well.

Preferred Skills and Experience

Skills/Competencies:

• Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
• Very strong interpersonal skills and the ability to build positive relationships with stakeholders, including staff, volunteers, congregants, board members, and vendors.
• High-level written and verbal communication skills.
• Demonstrated proactive approaches to problem-solving with strong decision-making capability.
• Expert at managing details
• Proven to be proactive anticipating and meeting needs before asked.
• Skilled in learning and using online systems (project management, reimbursements, invoices, etc)

Personal Characteristics:

• Emotional maturity.
• Highly resourceful team player, with the ability to also be extremely effective independently.
• Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer service and response.
• Demonstrated ability to achieve high-performance goals and meet deadlines in a fast-paced environment.
• Loves helping others keep organized and on task.
• Forward-looking thinker, who is proactive and able to predict what is needed rather than reactively waiting for an assignment or request.
• Willow Creek is (or will be) your home church, and you regularly attend and serve at one of our campuses.

Education and Experience:

• High-school education or GED required
• Prior higher level paid Administrative Assistant experience
• Experience in event planning would be a plus.