Grants And Operations Manager

The New Hampshire Academy of Science

501c3 Federal Tax ID #46-5758781

www.NHAcadSci.org

Grants and Operations Manager

Job Description

The Grants and Operations Manager plays a pivotal role in managing federal grants efficiently while overseeing corporate operations. This multifaceted position requires a blend of financial, administrative, and communication skills. Below are the key duties and qualifications for this combined role:

Duties and Responsibilities:

• Financial Oversight and Federal Grant Management:
• Track spending against federal grants.
• Administer federal grants, ensuring compliance with regulations and guidelines.
• Coordination of financial information between the Principal Investigators and the Bookkeeper.
• Work with federal grant Principal Investigators to clarify grant-related issues and help resolve federal queries.
• Work with treasurer and bookkeeper to prepare bimonthly and annual financial reports.
• Help transfer bookkeeping records to our CPA for annual IRS 501c3 tax report.
• Work with bookkeeper and Principal Investigators to complete monthly federal grant drawdowns (reimbursements) using ACM$ and PMS.
• Federal Grant Post-Award Management:
• Monitor grant performance, assess compliance and help refine grant performance measures when needed.
• Conduct post-award reviews to identify management, financial, and administrative issues.
• Support Principal Investigators in the submission of annual reports.
• Managing financial benefits and insurance packages.
• Manage and file 403(b) annual reports to our retirement investment company (Vanguard).
• Work with insurance provider (Swenson Ins.) for workers compensation.
• Operations Management:
• Oversee the work of faculty to ensure productivity, adherence, and compliance with deadlines (especially federal reports).
• Work with President and Executive Director to provide guidance and support to employees in a collaborative environment. The position is not responsible for the evaluation or supervision of employees, which is the responsibility of the Executive Director, the President, and the Board of Directors.
• Budget Management:
• Work with finance committee to create and manage the corporate budget.
• Support employees in following budget guidelines.
• Track private grant spending and generate annual reports when needed.
• Communication and Customer Service:
• Help our Associate Scientist/Lab Manager handle on-line customer inquiries and promptly resolve issues and assist her as a support point of contact for internal and external parties.

Qualifications:

• Experience: Experience in financial management or related positions. Familiarity with federal grants is highly desirable, but not required.
• Computer skills: Familiarity with MS Office especially the use MS Excel. Familiarity with Quickbooks is desirable.
• Communication Skills: Excellent verbal and written communication skills.

Our Grant and Operations Manager contributes to ensuring effective financial grant management. The position is part-time for 20-25 hours/week (800-900 hours/year) with flexibility to meet the needs of the applicant and the organization. The position can be executed primarily remotely but we prefer a person who can commute once a month to our STEM Center in Lyme, NH.

Along with the application, please submit a resume and cover letter that specifically addresses why this position is of interest to you. The search will remain open until filled.

Compensation: $30/hr

Job Type: Part-time

Pay: From $30.00 per hour

Expected hours: 20 – 25 per week

Schedule:

• Choose your own hours
• Monday to Friday

Education:

• Bachelor's (Preferred)

Work Location: Hybrid remote in Lyme, NH 03768