Address
Form of workSalary : $62,568.00 - $84,192.00 Annually
Location : Multiple Locations Statewide, WA
Job Type: Full Time - Permanent
Job Number: 2024-00681
Department: Dept. of Commerce
Division: Economic Development and Competitiveness
Opening Date: 01/17/2024
Closing Date: 1/31/2024 11:59 PM Pacific
Salary Information: The high end of the salary range, Step M is typically a longevity step
Description
Grants and ContractsProject Manager Commerce Specialist 2-3 In-Training
At the Department of Commerce, we strive to be creative, collaborative, and trusted. We identify opportunities to deliver critical funding and services to strengthen communities and aim to promote equity in all aspects of our work. We believe that a diverse and inclusive workforce is essential to our success, and we work to foster an environment where all individuals are valued and respected. We cultivate an environment in which we continuously learn, and we own our work.
We invite all candidates to join us in our mission to create a diverse and equitable workplace that reflects the richness of the communities we serve. Together, we can build a brighter and more inclusive future.
The Office of Economic Development and Competitiveness (OEDC) partners with local, regional and international economic development agencies, companies, site selectors and decision makers to strengthen communities and grow Washington's economy through increased exports, investment, retention and expansion.
This position is part of the Grants, Contracts & Procurement Unit within the Department of Commerce's Office of Economic Development and Competitiveness. This position conducts project management activities with technical oversight for, Office of Economic Development and Competitiveness projects especially as they related to small business and rural development, at Commerce. The primary responsibility is to manage assigned Office of Economic Development and Competitivenessprojects, contract administration, technical assistance to stakeholders, consultation with work groups, and project assessment and reporting in accordance with state and federal laws and regulations. This position works with Office of Economic Development and Competitivenessclients, stakeholders, elected officials and their staff, accounting staff, as well as federal and state program staff. This work includes negotiating, drafting, executing and managing project/program contracts; processing all associated invoices, and managing project applicants and stakeholders.
DUTIES:
• Manage contracts and programs as assigned from initiation to closure
• Research programmatic requirements and applicable state and federal laws, regulations, and legislative directives to manage projects.
• Maintain cooperative relationships and communication with Commerce, OEDC clients, elected officials, stakeholders, as well as federal and state program staff.
• Monitor contractor compliance with technical aspects of sometimes very complex contracts.
• Ensure implementation of all contractor deliverables is obtained and state and federal requirements are met in a timely manner.
• Manage accounts payable functions for all assigned contracts.
• Notifies supervisor of discrepancies or issues during contract period.
• Manage projects using Contract Management System.
• Understand and communicate project compliance conditions such as: contract documentation requirements; insurance requirements; funding; and related state/federal law and programmatic policy.
• Establish close coordination with state agencies, local jurisdictions, tribal governments and private nonprofits staff in order to ensure timely project formulation, project review, and funds processing, which is appropriately tracked and documented to ensure contract compliance.
• Identify and resolve programmatic, scope of work, or funding condition conflicts, and to engage supervisor and Office of Economic Development and Competitivenessstaff to facilitate/negotiate resolution within state/federal regulations.
• Project and Contract monitoring through onsite or virtual interviews for compliance with state, federal and program requirements.
• Monitoring project and Contract expenditures of applicant funds by identifying funding priorities for applicants within the administration of the projects as well as assisting in the development of funding estimates for quarterly and biennium budget proposals and requests.
• Coordinate project assessments for state impacts and prepare legislative reports when applicable.
• Provide services on state and federal contracting regulations, policies and procedures.
• Obtain the tools and knowledge necessary to execute proper contracts as required by RCW, WAC, SAAM, federal and agency policy.
• Liaise with OEDC Grants & Contracts Managing Director and Commerce's Chief Legal Officer to remain current on contract law and the administrative guidance from the state.
• Ensure all policy initiatives relating to procurement are being executed in an effective and efficient fashion. Specific examples include which contracts have to be competitively procured, filed with DES, posted on the Commerce website, and which must be posted on WEBS.
• Provide technical assistance to clients and stakeholders on assigned Office of Economic Development and Competitivenessprojects.
• Develop and present programmatic, contract management, and other training onsite, at conferences, and workshops, as needed.
• Develop reference materials for assigned Office of Economic Development and Competitivenessprojects and associated tasks.
• Alert clients to key project milestones and guide them through the time extension, project closure, and Contract close out processes.
REQUIRED QUALIFICATIONS:
A bachelor's degree (professional level experience may substitute year for year for the degree)
AND
Three years of professional experience in community, trade, economic development, financial services, or related field.
Commerce Specialist 2 In-Training:
• Bachelor's Degree AND two years of professional experience in community, trade, economic development, financial services, or related field.
"If the applicant/incumbent does not have a Bachelor's Degree, six years of professional experience, or six years total of a combination of higher education and professional experience as described."
• Experience managing and/or understanding the principles, practices and techniques of contracting, including, intent, source of funds, legislation, regulation, and reporting.
What is lived experience? Lived experiences is relevant expertise derived from the accumulated personal life and professional experiences of an individual. Experience can be gained through life events, volunteer role/capacity, any experience gained outside of professional paid and unpaid experience, academic or a combination of experiences. The above listed experience will demonstrate that a candidate possesses the necessary knowledge, skills, abilities, and competencies to successfully qualify for and perform the duties of the position.
Up to two (2) years of lived experience can potentially substitute for professional experience. Relevant expertise derived from the accumulated personal life and professional experiences of an individual. Experience can be gained through life events, volunteer role/capacity, any experience gained outside of professional paid and unpaid experiences, academic or a combination of experiences.
Examples are working in a family run business, volunteer with a community based organization that focused on serving and supporting underserved or vulnerable populations, or any allied experience in economic development, procurement or contracting.
Seven years total of a combination of formal education, beyond high school equivalence (to include relevant college level coursework, technical and/or vocational education and/or certification programs) and professional experience as described, which could include but are not limited to:
Supplemental Information
Technical support is provided by NEOGOV, 855-524-5627 (can't log in, password or email issues, error messages). DES job seeker support may answer general questions regarding the recruiting system at careershelp@des.wa.gov.
Our Commitment to Equal Opportunity
The Washington State Department of Commerce is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans or people with military status, and people of all sexual orientations and gender identities are encouraged to apply. Persons needing accommodation in the application, testing, or interview process or this job announcement in an alternative format may call Human Resources at (360) 725-2650. Applicants who are deaf or hard of hearing may call through the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388.
Work from Anywhere in Washington State
This position may be located anywhere within Washington State though occasional travel to a Commerce office building or in-state travel to attend events or meetings may be required. If selected, you will need to travel to pick up equipment and receive instruction. Many Commerce employees work remote or have a hybrid schedule.
More than Just a Paycheck!
Employee benefits are not just about the kind of services you get, they are also about how much you may have to pay out of pocket. Washington State offers one of the most competitive benefits packages in the nation.
We understand that your life revolves around more than just your career. Like everyone, your first priority is ensuring that you and your family will maintain health and financial security. That's why choice is a key component of our benefits package. We have a selection of health and retirement plans, paid leave, staff training and other compensation benefits that you can mix and match to meet your current and future needs.
Read about our benefits:
The following information describes typical benefits available for full-time employees who are expected to work more than six months. Actual benefits may vary by appointment type or be prorated for other than full-time work (e.g. part-time); view the job posting for benefits details for job types other than full-time.
Note: If the position offers benefits which differ from the following, the job posting should include the specific benefits.
Insurance Benefits
Employees and their families are covered by medical (including vision), dental and basic life insurance. There are multiple medical plans with affordable monthly premiums that offer coverage throughout the state.
Staff are eligible to enroll each year in a medical flexible spending account which enables them to use tax-deferred dollars toward their health care expenses. Employees are also covered by basic life and long-term disability insurance, with the option to purchase additional coverage amounts.
To view premium rates, coverage choice in your area and how to enroll, please visit the Public Employees Benefits Board (PEBB) website. The Washington Wellness program from the Health Care Authority works with PEBB to support our workplace wellness programs.
Dependent care assistance allows the employee to save pre-tax dollars for a child or elder care expenses.
Other insurance coverage for auto, boat, home, and renter insurance is available through payroll deduction.
The Washington State Employee Assistance Program promotes the health and well-being of employees.
Retirement and Deferred Compensation
State Employees are members of the Washington Public Employees' Retirement System (PERS). New employees have the option of two employer contributed retirement programs. For additional information, check out the Department of Retirement Systems' web site.
Employees also have the ability to participate in the Deferred Compensation Program (DCP). This is a supplemental retirement savings program (similar to an IRA) that allows you control over the amount of pre-tax salary dollars you defer as well as the flexibility to choose between multiple investment options.
Social Security
All state employees are covered by the federal Social Security and Medicare systems. The state and the employee pay an equal amount into the system.
Public Service Loan Forgiveness
If you are employed by a government or not-for-profit organization, and meet the qualifying criteria, you may be eligible to receive student loan forgiveness under the Public Service Loan Forgiveness Program.
Holidays
Full-time and part-time employees are entitled to paid holidays and one paid personal holiday per calendar year.
Note: Employees who are members of certain Unions may be entitled to additional personal leave day(s), please refer to position specific Collective Bargaining Agreements for more information.
Full-time employees w...
Location : Multiple Locations Statewide, WA
Job Type: Full Time - Permanent
Job Number: 2024-00681
Department: Dept. of Commerce
Division: Economic Development and Competitiveness
Opening Date: 01/17/2024
Closing Date: 1/31/2024 11:59 PM Pacific
Salary Information: The high end of the salary range, Step M is typically a longevity step
Description
Grants and ContractsProject Manager Commerce Specialist 2-3 In-Training
At the Department of Commerce, we strive to be creative, collaborative, and trusted. We identify opportunities to deliver critical funding and services to strengthen communities and aim to promote equity in all aspects of our work. We believe that a diverse and inclusive workforce is essential to our success, and we work to foster an environment where all individuals are valued and respected. We cultivate an environment in which we continuously learn, and we own our work.
We invite all candidates to join us in our mission to create a diverse and equitable workplace that reflects the richness of the communities we serve. Together, we can build a brighter and more inclusive future.
The Office of Economic Development and Competitiveness (OEDC) partners with local, regional and international economic development agencies, companies, site selectors and decision makers to strengthen communities and grow Washington's economy through increased exports, investment, retention and expansion.
This position is part of the Grants, Contracts & Procurement Unit within the Department of Commerce's Office of Economic Development and Competitiveness. This position conducts project management activities with technical oversight for, Office of Economic Development and Competitiveness projects especially as they related to small business and rural development, at Commerce. The primary responsibility is to manage assigned Office of Economic Development and Competitivenessprojects, contract administration, technical assistance to stakeholders, consultation with work groups, and project assessment and reporting in accordance with state and federal laws and regulations. This position works with Office of Economic Development and Competitivenessclients, stakeholders, elected officials and their staff, accounting staff, as well as federal and state program staff. This work includes negotiating, drafting, executing and managing project/program contracts; processing all associated invoices, and managing project applicants and stakeholders.
DUTIES:
• Manage contracts and programs as assigned from initiation to closure
• Research programmatic requirements and applicable state and federal laws, regulations, and legislative directives to manage projects.
• Maintain cooperative relationships and communication with Commerce, OEDC clients, elected officials, stakeholders, as well as federal and state program staff.
• Monitor contractor compliance with technical aspects of sometimes very complex contracts.
• Ensure implementation of all contractor deliverables is obtained and state and federal requirements are met in a timely manner.
• Manage accounts payable functions for all assigned contracts.
• Notifies supervisor of discrepancies or issues during contract period.
• Manage projects using Contract Management System.
• Understand and communicate project compliance conditions such as: contract documentation requirements; insurance requirements; funding; and related state/federal law and programmatic policy.
• Establish close coordination with state agencies, local jurisdictions, tribal governments and private nonprofits staff in order to ensure timely project formulation, project review, and funds processing, which is appropriately tracked and documented to ensure contract compliance.
• Identify and resolve programmatic, scope of work, or funding condition conflicts, and to engage supervisor and Office of Economic Development and Competitivenessstaff to facilitate/negotiate resolution within state/federal regulations.
• Project and Contract monitoring through onsite or virtual interviews for compliance with state, federal and program requirements.
• Monitoring project and Contract expenditures of applicant funds by identifying funding priorities for applicants within the administration of the projects as well as assisting in the development of funding estimates for quarterly and biennium budget proposals and requests.
• Coordinate project assessments for state impacts and prepare legislative reports when applicable.
• Provide services on state and federal contracting regulations, policies and procedures.
• Obtain the tools and knowledge necessary to execute proper contracts as required by RCW, WAC, SAAM, federal and agency policy.
• Liaise with OEDC Grants & Contracts Managing Director and Commerce's Chief Legal Officer to remain current on contract law and the administrative guidance from the state.
• Ensure all policy initiatives relating to procurement are being executed in an effective and efficient fashion. Specific examples include which contracts have to be competitively procured, filed with DES, posted on the Commerce website, and which must be posted on WEBS.
• Provide technical assistance to clients and stakeholders on assigned Office of Economic Development and Competitivenessprojects.
• Develop and present programmatic, contract management, and other training onsite, at conferences, and workshops, as needed.
• Develop reference materials for assigned Office of Economic Development and Competitivenessprojects and associated tasks.
• Alert clients to key project milestones and guide them through the time extension, project closure, and Contract close out processes.
REQUIRED QUALIFICATIONS:
A bachelor's degree (professional level experience may substitute year for year for the degree)
AND
Three years of professional experience in community, trade, economic development, financial services, or related field.
Commerce Specialist 2 In-Training:
• Bachelor's Degree AND two years of professional experience in community, trade, economic development, financial services, or related field.
"If the applicant/incumbent does not have a Bachelor's Degree, six years of professional experience, or six years total of a combination of higher education and professional experience as described."
• Experience managing and/or understanding the principles, practices and techniques of contracting, including, intent, source of funds, legislation, regulation, and reporting.
What is lived experience? Lived experiences is relevant expertise derived from the accumulated personal life and professional experiences of an individual. Experience can be gained through life events, volunteer role/capacity, any experience gained outside of professional paid and unpaid experience, academic or a combination of experiences. The above listed experience will demonstrate that a candidate possesses the necessary knowledge, skills, abilities, and competencies to successfully qualify for and perform the duties of the position.
Up to two (2) years of lived experience can potentially substitute for professional experience. Relevant expertise derived from the accumulated personal life and professional experiences of an individual. Experience can be gained through life events, volunteer role/capacity, any experience gained outside of professional paid and unpaid experiences, academic or a combination of experiences.
Examples are working in a family run business, volunteer with a community based organization that focused on serving and supporting underserved or vulnerable populations, or any allied experience in economic development, procurement or contracting.
Seven years total of a combination of formal education, beyond high school equivalence (to include relevant college level coursework, technical and/or vocational education and/or certification programs) and professional experience as described, which could include but are not limited to:
- Four years of formal education AND three years of professional experience in community, trade or economic development or program administration.
- Five years of professional experience in community, trade or economic development, including program administration and two years lived experience (see below for definition of lived experience).
- Seven years of professional experience in community, trade or economic development, including program administration.
- Two years of formal education plus five years of professional experience in community, trade or economic development, including program administration.
- A graduate or advanced degree may substitute for one year of the required professional experience.
- A complete and detailed online application
- A Cover letter (enter online)
- At least three (3) professional references (enter online)
Supplemental Information
Technical support is provided by NEOGOV, 855-524-5627 (can't log in, password or email issues, error messages). DES job seeker support may answer general questions regarding the recruiting system at careershelp@des.wa.gov.
Our Commitment to Equal Opportunity
The Washington State Department of Commerce is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans or people with military status, and people of all sexual orientations and gender identities are encouraged to apply. Persons needing accommodation in the application, testing, or interview process or this job announcement in an alternative format may call Human Resources at (360) 725-2650. Applicants who are deaf or hard of hearing may call through the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388.
Work from Anywhere in Washington State
This position may be located anywhere within Washington State though occasional travel to a Commerce office building or in-state travel to attend events or meetings may be required. If selected, you will need to travel to pick up equipment and receive instruction. Many Commerce employees work remote or have a hybrid schedule.
More than Just a Paycheck!
Employee benefits are not just about the kind of services you get, they are also about how much you may have to pay out of pocket. Washington State offers one of the most competitive benefits packages in the nation.
We understand that your life revolves around more than just your career. Like everyone, your first priority is ensuring that you and your family will maintain health and financial security. That's why choice is a key component of our benefits package. We have a selection of health and retirement plans, paid leave, staff training and other compensation benefits that you can mix and match to meet your current and future needs.
Read about our benefits:
The following information describes typical benefits available for full-time employees who are expected to work more than six months. Actual benefits may vary by appointment type or be prorated for other than full-time work (e.g. part-time); view the job posting for benefits details for job types other than full-time.
Note: If the position offers benefits which differ from the following, the job posting should include the specific benefits.
Insurance Benefits
Employees and their families are covered by medical (including vision), dental and basic life insurance. There are multiple medical plans with affordable monthly premiums that offer coverage throughout the state.
Staff are eligible to enroll each year in a medical flexible spending account which enables them to use tax-deferred dollars toward their health care expenses. Employees are also covered by basic life and long-term disability insurance, with the option to purchase additional coverage amounts.
To view premium rates, coverage choice in your area and how to enroll, please visit the Public Employees Benefits Board (PEBB) website. The Washington Wellness program from the Health Care Authority works with PEBB to support our workplace wellness programs.
Dependent care assistance allows the employee to save pre-tax dollars for a child or elder care expenses.
Other insurance coverage for auto, boat, home, and renter insurance is available through payroll deduction.
The Washington State Employee Assistance Program promotes the health and well-being of employees.
Retirement and Deferred Compensation
State Employees are members of the Washington Public Employees' Retirement System (PERS). New employees have the option of two employer contributed retirement programs. For additional information, check out the Department of Retirement Systems' web site.
Employees also have the ability to participate in the Deferred Compensation Program (DCP). This is a supplemental retirement savings program (similar to an IRA) that allows you control over the amount of pre-tax salary dollars you defer as well as the flexibility to choose between multiple investment options.
Social Security
All state employees are covered by the federal Social Security and Medicare systems. The state and the employee pay an equal amount into the system.
Public Service Loan Forgiveness
If you are employed by a government or not-for-profit organization, and meet the qualifying criteria, you may be eligible to receive student loan forgiveness under the Public Service Loan Forgiveness Program.
Holidays
Full-time and part-time employees are entitled to paid holidays and one paid personal holiday per calendar year.
Note: Employees who are members of certain Unions may be entitled to additional personal leave day(s), please refer to position specific Collective Bargaining Agreements for more information.
Full-time employees w...
