Grants Analyst

Position is responsible for the general financial oversight and analysis of assigned federal grant program(s). Establishes and maintains strong relationships with internal City/County departments, federal government offices, and organizations receiving funding.Maintains accurate balances of expenditures and revenue by project and grant.
Enters data, runs reports, and sets up federal draws using the Housing and Urban Development financial data entry system, Integrated Disbursement and Information System (IDIS).
Authorizes claims/expenditures and documentation prior to payment. Analyzes supporting justification and makes recommendations for approval/denial.
Processes claims for payment by creating receiver in PeopleSoft Financial System.
Provides revenue coding to the Controller's Office.
Prepares information for and responds to internal and external auditors.
Prepares, analyzes, and reconciles grant structure for new and old projects.
Sets up and maintains databases and spreadsheets associated with grant management.
Reconciles grant accounts on a monthly basis.
Performs on-site monitoring of organizations/developers that receive grant awards from the department.
Prepares financial reports for the Department CFO, U.S. Department of Housing and Urban Development, and the Controller's Office.
Sets up contract/projects in PeopleSoft.
Ensures accuracy of grant coding.
Resolves any problems encountered in processing or posting claims.
Ensures that policies for the department and City are adhered to in an effective manner.
Assists with analyzing and evaluating quarterly reports submitted by grantees.
Creates Standard Operating Procedures and other documents for grant programs.
Participates and assists in providing training opportunities to community partners.
Makes recommendations for process and procedure improvements.
This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities that management may deem necessary from time to time.Bachelor's degree in Public Administration, Planning, Business Management or Administration, Accounting, or related field from an accredited college or university. Each year of direct work experience may be substituted for each year of education. Computer literacy and knowledge of Microsoft Word and Excel are required. Knowledge of Microsoft Access is desirable. Must be organized and detail-oriented. Must establish and maintain effective working relationships with city colleagues and work in a team environment. Ability to manage several projects simultaneously is required as well as willingness to cross train. Must be able to attend meetings or perform work outside of the office. A valid Indiana driver's license is required. Some accounting/finance skills can be helpful.Incumbent helps to establish and to ensure that policies and procedures for the department and city are adhered to in an effective manner. Independent judgment used on a regular basis. Errors in judgment could result in financial loss.Employment Type: Full Time