Grant Writer

GENERAL DESCRIPTION OF POSITION

This position is responsible for the coordination of grant researching and writing; administering grants and outside funding to ensure City grants are properly administered, recorded, spent, documented and reported. The position will administer federal, state or other grantor agency programs in accordance with Generally Accepted Accounting Principles (GAAP), City ordinances, policies and procedures.

ESSENTIAL DUTIES AND RESPONSIBILITIES

1. Oversees the administration of all grant programs, from grant application to grant close-out. This duty is performed monthly, about 10% of the time.

2. Researches and identifies potential sources of funding; prepares written reports outlining grant opportunities; informs Finance Director, City Manager, and department heads of specific grant opportunities. This duty is performed monthly, about 10% of the time.

3. Writes grant applications for submission in accordance with grant requirements to the funding source. This duty is performed monthly, about 5% of the time.

4. Conducts training to instruct grant recipients as to grant objectives, requirements, performance regulations and other grant related information. This duty is performed annually, about 5% of the time.

5. Administer and develop select programs that serve to supplement local annual budget allocations through grant revenues. Coordinates work with department heads to implement programs. This duty is performed monthly, about 5% of the time.

6. Serves as liaison between the City and grant providers; seeks out and develops contacts with key individuals. Appears before funding agencies to present information required for consideration of requested grants. This duty is performed monthly, about 5% of the time.

7. Conducts periodic and regular reviews of grant files for compliance with grant requirements. Assists with internal and external audits. This duty is performed monthly, about 5% of the time.

8. Ensures the appropriate record keeping, grant expenditures and performance monitoring, and grant audit preparation for assigned City grants. This duty is performed weekly, about 10% of the time.

9. Establishes and ensures maintenance of a grant filing and information system to monitor grants throughout the grant life, to provide responses to information requests, to ensure reconciliation between the City’s financial records and grantor records, and which meets all grant requirements. This duty is performed monthly, about 10% of the time.

10. Ensures reports are prepared and submitted per grant requirements on a timely basis. This duty is performed as needed, about 5% of the time.

11. Conducts research, analyzes data, and compiles written and statistical reports as requested. This duty is performed as needed, about 5% of the time.

12. Develops cost allocation, obtains grantor approval of cost allocations, and ensures effective implementation of the cost allocations; reviews and updates cost allocations in a timely manner. This duty is performed annually, about 5% of the time.

13. Monitors grant reimbursement requests to ensure regular preparation, tracks request and receipt of grant reimbursements. This duty is performed monthly, about 10% of the time.

14. Ensures the development and maintenance of departmental grant filing systems to capture and file necessary documentation. This duty is performed monthly, about 5% of the time.

15. Address documentation and reporting issues with department heads, advises City Manager or Deputy City Managers and Finance Director as necessary. This duty is performed as needed, about 5% of the time.

16. Perform any other related duties as required or assigned.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty mentioned satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

EDUCATION AND EXPERIENCE

Broad knowledge of such fields as accounting, marketing, business administration, finance, etc. Equivalent to a four-year college degree, plus 4 years related experience and/or training, and 3 years related management experience, or equivalent combination of education and experience.

COMMUNICATION SKILLS

Ability to write speeches and articles for publication that conform to prescribed style and format; Ability to effectively present information to top management, public groups, and/or boards of directors.

MATHEMATICAL SKILLS

Ability to calculate figures and amounts such as discount, interest, commission, proportions, percentages, area, circumference, and volume. Ability to apply concepts such as fractions, ratios, and proportions to practical solutions.

CRITICAL THINKING SKILLS

Ability to solve practical problems and deal with a variety of known variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, or diagram formats.

REQUIRED CERTIFICATES, LICENSES, REGISTRATIONS

Arkansas Drivers’ License

SOFTWARE SKILLS REQUIRED

Advanced: Accounting, Word Processing/Typing

Intermediate: 10-Key, Alphanumeric Data Entry, Contact Management, Database, Presentation/Power Point, Spreadsheet

INITIATIVE AND INGENUITY

SUPERVISION RECEIVED

Under direction where a definite objective is set up and employee plans and arranges own work, referring only unusual cases to supervisor.

PLANNING

Considerable responsibility with regard to general assignments in planning time, method, manner, and/or sequence of performance of own work; may also occasionally assist in the planning of work assignments performed by others within a limited area of operation.

DECISION MAKING

Performs work operations that permit frequent opportunity for decision-making of minor importance and frequent opportunity for decision-making of major importance, either of which would affect the work operations of large organizational component and the organization's clientele.

MENTAL DEMAND

Close mental demand. Operations requiring close and continuous attention for control of operations. Operations requiring intermittent direct thinking to determine or select the most applicable way of handling situations regarding the organization’s administration and operations.

ANALYTICAL ABILITY / PROBLEM SOLVING

Directed. Supervisory and/or professional skills using structured practices or policies and directed as to execution and review. Interpolation of learned things in moderately varied situations where reasoning and decision-making are essential.

RESPONSIBILITY FOR WORK OF OTHERS

Responsibility for work of others: Not indicated.

RESPONSIBILITY FOR FUNDS, PROPERTY and EQUIPMENT

Regularly responsible for funds, building premises, inventory, or other property owned or leased by the organization and, in addition, may have temporary custody and responsibility of property, which through carelessness, error, loss, theft, misappropriation, or similar action would result in very important monetary losses to the organization. The total value for the above range from $10,000,000 to $25,000,000.

ACCURACY

Probable errors would normally not be detected in succeeding operations and could possibly affect organization-patron relations, involve re-work, or additional expenditures in order to properly resolve the error. The possibility of such errors would occur quite frequently in performance of the job. May also cause inaccuracies or incomplete information that would be used in other segments of the organization as a basis for making subsequent decisions, plans, or actions.

ACCOUNTABILITY

FREEDOM TO ACT

Moderately directed. Freedom to act is given by upper-level management guided by general policies and objectives that are reviewed by top management.

ANNUAL MONETARY IMPACT

The amount of annual dollars generated based on the job's essential duties / responsibilities. Examples would include direct dollar generation, departmental budget, proper handling of organization funds, expense control, and savings from new techniques or reduction in work force.

Medium. Job creates a monetary impact for the organization from $1mm to $10mm.

IMPACT ON END RESULTS

Moderate impact. Job has a definite impact on the organization's end results. Participates with others in taking action for a department and/or total organization.

PUBLIC CONTACT

Regular contacts with patrons where the employee initiates the contacts. Involves both furnishing and obtaining information and attempting to influence the decisions of those persons contacted. Contacts of considerable importance and of such nature, that failure to exercise proper judgment may result in important tangible or intangible losses to the organization.

EMPLOYEE CONTACT

Contacts with other departments or offices and also frequently with individuals in middle level positions; consulting on problems that necessitate judgment and tact in presentation to obtain cooperation or approval of action to be taken. In addition, important contacts with associates as required in advanced supervisory jobs, plus frequent contact with senior level internal officials.

USE OF MACHINES, EQUIPMENT AND/OR COMPUTERS

Regular use of highly complex machines and equipment; specialized or advanced software programs.

WORKING CONDITIONS

Normal working conditions as found within an office setting, wherein there is controlled temperature and a low noise level, plus a minimum of distractions.

ENVIRONMENTAL CONDITIONS

The following work environment characteristics described here are representative of those an employee encounters while performing essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the functions of this job, the employee is occasionally exposed to outdoor weather conditions. The noise level in the work environment is usually moderate.

PHYSICAL ACTIVITIES

The following physical activities described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions and expectations.

Moderate diversity, low physical. Work activities which allow for a moderate amount of diversity in the performance of tasks which are not as varies as those positions with high-level diversity and decision-making.

While performing the functions of this job, the employee is continuously required to sit, talk or hear; regularly required to use hands to finger, handle, or feel; frequently required to reach with hands and arms; and occasionally required to stand, walk, climb or balance, stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision; and color vision.

ADDITIONAL INFORMATION

Maintain regular attendance.

Job Type: Full-time

Pay: $28.94 per hour

Expected hours: 40 per week

Benefits:

• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Work setting:

• In-person

Ability to Relocate:

• Hot Springs National Park, AR 71901: Relocate before starting work (Required)

Work Location: In person