Grant Pre-Award Coordinator

Available Title(s):

1138-NN_ADMINPRO - Coordinator, 1138-YN_ADMINPRO - Coordinator

Business Title:

Grant Pre-Award Coordinator

Employee Type:

Admin. Professional

Time Type:

Full time

Position Term:

12 Month

Position Details:

Summary of Duties:

The Pre-Award Grant Administrator is responsible for managing pre-award activities for the College of Agricultural, Human, and Natural Resource Sciences (CAHNRS) within the Grants Team using knowledge of grant and contract management rules and regulations, technical expertise, and analytical skills; Contributes information and ideas related to areas of responsibility as part of a cross functional team; Performs pre-award activities while ensuring effective and efficient workflow and adherence to quality standards for faculty and staff; Pre-award activities include, but are not limited to, assisting departmental faculty/PI in the development, preparation, and submission of grant and contract proposals; Ensures all applications meet agency and university guidelines and published time tables and deadlines; Ensures all applications meet agency and university guidelines and published time tables and deadlines, including management of the Just-In-Time process; Ensures proposals are entered and routed in a timely manner for further review; Confers with PI and Pre award support staff at collaborating institutions to secure necessary sub-awards documents for proposals; Assists the PI in the development of budgets and budget justification which includes proofing the budget for inconsistencies and ensuring accuracy; Reviews budgets for consistency with sponsor, monitors compliance with agency and University regulations regarding submission; verifies all financial information to include application of the appropriate overhead rate for the project; Advises the PI on administrative requirements in preparing proposal submissions and on budget adjustments and revisions necessary to meet the sponsor requirements.

Coordinates and reviews certain proposal elements (bio-sketches and facilities& resources) for consistency, accuracy, and completeness; Reviews proposals for consistency with sponsor guidelines on budget, format, font size and page limits excluding narrative content (obtain and review sponsor guidelines); Monitors and facilitates proposal process through the routing process in compliance with university procedures and institutional signatures; Obtains signatures as needed. Works effectively with other offices (central, school, departments, divisions, RAS units) on research proposals; Prepares high-quality written documents; Analyzes data and formulates conclusions; Review and process award documents through the routing process in compliance with university procedures; Provides training to individuals throughout the college responsible for grant post award management; Performs related responsibilities as required.

Required Qualifications:

• A Bachelor’s degree in a field relevant to area of specialization and three (3) years of experience directly related to the specialty area. Any combination of relevant education and experience may be substituted for the educational requirement on a year-for-year basis.

Preferred Qualifications:

• Demonstrated grants administration or grants/contracts experience in which developing, monitoring, and ensuring outcomes/compliance was required.

• Demonstrated understanding of grant agreements and compliance requirements.

• Demonstrated ability to develop and meet goals and deadlines.

• Exceptional written and oral communication skills.

• Ability to use automated spreadsheets and other tools for financial analysis and reporting.

• Strong interpersonal skills with ability to maintain positive working relationships with others.

Additional Information:

Area/College:

College of Agricultural, Human, and Natural Resource Sciences (CAHNRS)

Department Name:

Office of Research

City, State, Zip:

Pullman, WA 99164

Remote/hybrid work options are available

Department Link:

CAHNRS Grants

Monthly Salary:

$4,508.70 - $6,763.06

In accordance with RCW 49.58.110, the above salary reflects the full salary range for this position. Individual placement within the range is based on the candidate’s current experience, education, skills, and abilities related to the position. Successful candidates typically begin up to mid-point of the salary range.

For more information regarding Administrative Professional (AP) Compensation at Washington State University (WSU), please visit the following website: https://hrs.wsu.edu/managers/classification-compensation/ap-compensation-structure/.
WSU offers a comprehensive benefits package which includes paid sick and vacation leave; paid holidays; medical, dental, life and disability insurance package for employees and dependents; retirement; deferred compensation and optional supplemental retirement accounts.
For a more detailed summary of benefits offered by WSU for AP staff visit:

https://hrs.wsu.edu/wp-content/uploads/2024/01/2024-Benefit-Overview-for-Faculty-and-AP.pdf.

Find total compensation information here: https://hrs.wsu.edu/managers/recruitment-toolkit/total-compensation/

FTE:

100%

This is a Permanent position.
Posting Close Date:

Applicants must submit their completed application by Sunday, March 31, 2024 at 11:59 p.m.

Background Check:

This position has been designated by the department to require a background check because it requires access to children or vulnerable adults as defined by RCW 74.34, engages in law enforcement, requires security clearance, interacts with WSU students in a counseling or advising capacity, has access to personal identifying and/or financial information, unsupervised access to university buildings/property, or other business-related need. A background check will not be completed until an initial determination of qualification for employment has been made.

Application Instructions:

Applicants must upload the following required documents to their online application. External candidates, please upload all documents in the “Resume/CV” section of your application. Internal candidates, please upload all documents in the “Resume/Cover Letter” section of your application.

Required Documents:
1) Resume
2) Cover Letter

WASHINGTON STATE UNIVERSITY IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EDUCATOR AND EMPLOYER. Members of ethnic minorities, women, special disabled veterans, veterans of the Vietnam-era, recently separated veterans, and other protected veteran, persons of disability and/or persons age 40 and over are encouraged to apply.

WSU employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services.

WSU is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities. To request disability accommodation in the application process, contact Human Resource Services: 509-335-4521 (v), Washington State TDD Relay Service: Voice Callers: 1-800-833-6384; TDD Callers: 1-800-833-6388, 509-335-1259(f), or hrs@wsu.edu.