Grant Contract Administrator (Pps 2)

This position will function as the Project Coordinator for Arizona Biomedical Research Commission (ABRC). The person will facilitate communication with stakeholders and contractors, ensure timely submission of required documentation from and payment of vendors and contractors, participate in program development, coordinate with stakeholders, evaluate submissions for completeness and compliance, participate in meetings, respond to inquiries by phone and email from internal and external stakeholders. This person is also responsible for note-taking, minutes, coordination of compliance with open meeting laws, preparing documents for manager's approval, and other duties as assigned.

The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State's Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.

- Coordinate submission of documentation and reporting by contractors and grant recipients, prepare documents for program manager's approval and timely payment by ADHS, and assist in the review of project submissions (e.g. responses to RFGAs or RFPs) for compliance with eligibility and instructions.
- Coordinate, facilitate, and/or participate in stakeholder meetings, take notes (or minutes), and coordinate adherence to open meeting laws; Participate in conferences, meetings, and workshops.
- Provide technical assistance to internal and external partners, vendors, and contractors.

Knowledge of :
-Contract administration, grants, purchasing,
business operations, planning, research,
open meeting laws
-Performance Management
(PM), and Continuous Quality Improvement
(CQI) and Lean methodologies.

Skill In:
- Paying attention to detail, technical writing,
proofreading, formatting, word processing,
spreadsheets, note-taking, cultural and
ethnic sensitivity, program evaluation, oral
and written communication, and
administrative skills such as developing
agendas, taking minutes, and coordinating
meeting arrangements.

Ability to:
- Problem-solve and work on multiple projects
simultaneously, keep all parties informed,
and meet deadlines.
- Make informed decisions, work
effectively with team members in procurement, finance, and vendors.
- Support a diverse multi-cultural workforce
that reflects the community, promotes equal
opportunity at all levels of public
employment, and creates an inclusive work
environment that enables all individuals to
perform to their fullest potential free from
discrimination.

Bachelor's degree preferred in a Public Health Business Administration or 5 years of work business administration experience may be considered in lieu of a degree.

If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver's License Requirements.

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

The State of Arizona provides an excellent comprehensive benefits package including:
Affordable medical and dental insurance plans
Paid vacation and sick time
10 paid holidays per year
Wellness program and plans
Life insurance
Short/long-term disability insurance
Defined retirement plan
Award winning Infant at Work program
Credit union membership
Transit subsidy
ADHS Student Assistance Pilot Program

By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion.

For a complete list of benefits provided by The State of Arizona, please visit our benefits page

To help you build a financially secure future, the State makes monthly contributions to finance your retirement benefit. The State will contribute to the ASRS in an amount equal to your contribution. In other words, you and the State will each pay 50% of the total cost of the benefit. New State employees have a 27-week wait period for contributions to begin.

The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by calling (602) 542-1085. Requests should be made as early as possible to allow sufficient time to arrange the accommodation. DHS is an Equal Employment Opportunity Employer. All newly hired employees will be subject to E-Verify Employment Eligibility Verification.