Grant Accountant

Responsible financial accounting, financial compliance processes and reporting related to federal, local and private grants applied for and/or received by the Fort Wayne Campus or the Warsaw site.
Essential Functions:
The position may be required to perform or assist with the following finance and business services functions:

• Assist with development and review of grant budgets for the service area and Development/Foundation, working with Grant Writer, Systems Office Sponsored Programs and Program Director(s) (PD/PI).
• Following established processes for Sponsored Programs Fund Requests (SPFR), request grant worktags for grants.
• Work with the Executive Director of Resource Development to ensure expenditures comply with granting organization guidelines.
• Monitor and update grant balances.
• Preparation of a Monthly report to be distributed to the Vice Chancellor of Finance and Administration, the Director of Finance and Business Services and the Executive Director of Resource Development
• Participate in monthly meetings to review grant activity with Director of Finance & Business Affairs, Executive Director of Resource Development, Grant Writer and Project Director (PD) as necessary.
• Prepare financial reports and invoices (if applicable) in accordance with granting organizations guidelines and College policy (FMM guidelines). Coordinate with Resource Development as to timing and due dates of reports.
• In coordination with the Executive Director of Resource Development, interact with appropriate college staff/stakeholders to ensure grant funds are fully utilized.
• Interact with Systems Office Sponsored Program Accounting (SPO) staff bi-weekly (or as needed) to ensure compliance with Sponsored Programs Grant Accounting, College policy and procedures as well as to provide grant status updates.
• In accordance with College retention of records policy, maintain accessible grant documentation, both current and past grants, including budget summary, contact information and all related documents on shared college storage location.
• Process Workday accounting journal entries and request budget modifications as needed. Coordinate with Payroll for any necessary payroll adjustments.
• Work with Fixed Asset Coordinator to ensure grant equipment purchases are appropriately identified and inventoried in accordance with both College and granting organization guidelines.
• Assists employees with grant related travel for conferences, functions or events for the Fort Wayne/Warsaw sites to include facilitating payment for conference registration fees and hotel (if applicable). Follow up to make sure airline reservations and payment are processed through Workday/Concur. Review grant related travel and expense reports for compliance per college policy.
• Holds a college travel purchasing card to make purchases and maintains appropriate documentation.
• Reviews grant related purchasing card transactions for compliance with grant and college policies.
• Utilize Workday to monitor and update grant budgets.
• Monitor R&R and capital project budgets vs. expenditures. Meet bi-monthly with Facilities regarding project financials and completion of projects. Work with SO Executive Director of Accounting for R&R project reporting
• Participates in departmental cross training in order to serve as back-up for other functional areas in the finance and business services area.

Other Responsibilities:
The above list of duties is not to be construed as an exhaustive list. Other duties logically associated with the position may be assigned.
Benefits:
Full-time, benefits-eligible position with no enrollment waiting period. Excellent benefits include:

• Medical insurance, dental insurance, vision insurance, life insurance, spouse/child life insurance, long-term disability, short-term disability, as well as other voluntary benefits

• Retirement plan with 10% employer contributions, no match necessary and no waiting period for enrollment, does have a 2 year vesting period

• Employer contribution to Health Savings Account (with Choice Plan medical insurance)

• Free Ivy Tech tuition for employee, spouse, and dependents

• Opportunities for professional development

• Paid time off: Vacation and Sick time accrued biweekly

• Paid holidays: 8 days plus winter break between December 25th and January 1st

Minimum job requirements (education, experience, and skills) required to perform essential functions:

• Bachelor's Degree in accounting/business finance and 1-3 years' experience required.
• Previous experience with federal grant programs and Uniform Guidance regulations, grant budget development, accounting and reporting preferred.
• Must be detail oriented, positively anticipate, and react to frequently changing priorities and provide unparalleled customer service to both internal and external customers.
• Able to meet established deadlines.
• Excellent oral, written and interpersonal communication required.
• Must be proficient in utilizing Microsoft Office software, with high level of Excel experience.
• Ability to promote an inclusive environment that reflects the broad diversity and backgrounds represented by our students and employees and which every individual feels respected and valued.

Ivy Tech Community College is an accredited, equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, national origin, marital status, religion, sex, gender, sexual orientation, gender identity, disability, age or veteran status. As required by Title IX of the Education Amendments of 1972, Ivy Tech Community College does not discriminate on the basis of sex, including sexual harassment in its educational programs and activities, including employment and admissions. Questions specific to Title IX may be referred to the College's Title IX Coordinator or to the US Department of Education Office of Civil Rights.