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Form of workSupport Staff
Classification Title:College Support Services
Position Title:Gifts and Records Associate (Casual/Temporary)
Position Number:CA3051
Pay Grade Level:CSS 9
Salary:Minimum starting rate is $19.74
Department:Donor Relations and Stewardship
Posting Number:S 121301272
Full or Part Time:Casual
Number of Months:5-6 (this position will end on June 30, 2024)
FTE:.29
Work Schedule:This is a temporary position budgeted for 25 hours per week through June 30, 2024.
Work hours 11am – 4pm, Monday – Friday.
Denison University’s Donor Relations team seeks a motivated and organized team member to serve as the Gifts and Records Associate. Reporting directly to the Senior Associate Director of Gifts and Records Administration, this position is critical to the continued success of a thriving Institutional Advancement Division.
Essential Job Functions:- Utilizes Advancement’s Constituent Record Management system (Raiser’s Edge NXT) to maintain accurate and up-to-date information on all constituents, including biographical information, gift data, and other information as necessary.
- In coordination with the Data Management Coordinator and Assistant Director of Gifts and Records Administration, create, maintain, and regularly update all procedural documentation for the Gifts and Records Office.
- Create and maintain processes for matching gift data, including recording matching gifts on the individual and corporate records; paying off matching gifts; identifying and recording accurate corporate mailing addresses for matching gift applications; maintaining or updating matching gift program guidelines for each company; recording or updating employment data for eligible donors.
- Contributes to the successful completion of large-scale data-cleaning projects.
- Oversees the process of gift receipting, including creation, accuracy, updating necessary language, and approvals.
- Helps with mail and checks, including in office deposits.
- Responsible for maintaining gift-related data and documentation, including transaction records, donor agreements, and other records. Ensures the appropriate storage and archiving of gift-related records, per policy.
- Provides timely and accurate responses to donors and internal constituents by monitoring multiple email accounts, answering phone calls, and providing in-office assistance.
- Serve as a subject matter expert to gift officers specific to questions regarding Gifts and asset transfers.
- Assists the Senior Associate Director with reports for outstanding pledge payments.
- Stay current in Development Operations, including federal privacy regulations, IRS guidelines, and CASE standards.
- Must be able to work evenings, weekends, and holidays as needed.
- Perform other related duties as assigned or requested.
● Must have a high school degree or equivalent.
Preferred Qualifications:- Knowledge of electronic spreadsheets, databases, and word-processing tools.
- 2+ years of office administration experience.
- Ability to exercise considerable initiative, independent judgment, self-motivation, and discretion.
- Be comfortable working with computers, scanners, databases, and related hardware/software.
- Experience with Microsoft Office and Google Suite.
Physical Demands:
Must be comfortable in an office setting, operating general office equipment, including lifting boxes up to 20lbs.
Contact(s):Arielle Johnson
Contact Phone/Extension:740-587-6603
Contact Email:johnsonak@denison.edu
Open Date:01/11/2023
Open Until Filled:Yes
Special Instructions to Applicants:Please submit resume, cover letter, and three professional references.
Denison University Background Check Statement:The final candidate will undergo a background check as a conditional offer of employment.
Denison University EEO Statement :Denison University is an Equal Opportunity Employer.To achieve our mission as a liberal arts college, we continually strive to attract and hire candidates with diverse backgrounds, experiences and identities. Denison fosters a campus community that recognizes the value of all persons regardless of age, disability, ethnicity, gender expression and identity, national origin, race, religion, sexual orientation, or socio-economic background. For additional information and resources about diversity at Denison, please see our commitment to inclusion, diversity, equity and antiracism (IDEA) at Denison Forward.
If you require a reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please contact the Office of Human Resources at (740)587-6299 or by email at HR@denison.edu.
