Fuego - EA to CEO

|| REMOTE || Become the EA to CEO of this technology enterprise!

COMPANY
A technology enterprise focused on the development of emergency solutions across fire, weather risk, electric utilities and more.

ROLE
Executive Assistant to CEO

LOCATION
Remote - EST (Charleston, SC is a bonus)
*At this time we are considering only East Coast candidates*

PERKS
$80K - 100K Base + Bonus + Benefits

WHAT YOU'LL DO
As the Executive Assistant to the CEO, you will have an expansive impact across the organization with a front-row seat to the inner workings of this mission-driven organization. This strategic partnership with the CEO requires engagement at the business level, thoughtfulness, confidentiality, a supreme bias towards action, and a passion for helping others.

• Provide primary support to the CEO in all administrative functions, including calendaring, schedule management, inbox management, travel coordination, expense reconciliation, and other high-priority items.
• Provide secondary administrative support to other C-Level executives as needed.
• Efficiently manage the CEO's calendars across multiple time zones. Work with the CEO to create an 'ideal work week' and adjust the calendar according to shifting priorities. Make recommendations for your executive regarding time management, prioritization, delegation, and organization.
• Confirm in-person and virtual meetings/engagements; assist with research, material preparation, location/dial-in details.
• Coordinate domestic and international travel, including flight itineraries, hotel booking, ground transport/vehicles, and dining reservations.
• Build cross-functional internal relationships representing the CEO's office, including partnering closely with other executive leaders and Spain's Office Manager
• Prepare for team and department meetings with necessary materials, data, information, logistics, and resources.
• Triage the CEO's emails and respond directly, where possible, promptly.
• Act as the Board Liaison; coordinate quarterly Board meetings, gather materials, prepare agendas and edit/print Board books.
• Identify inefficient processes, anticipate needs, and understand the workflow; collaborate with Spain's Office Manager to streamline company's technology tools and processes.
• Act as a ‘culture carrier’ within the organization and continuously help cultivate and evolve the culture. Take on additional responsibilities as the business grows and be a key partner on special projects as needed.

WHAT YOU’LL BRING
The ideal Executive Assistant will possess many different skills and characteristics; crucial ones for this role are proactivity, integrity, ingenuity, compassion, time management, and the willingness to go the extra mile.

• You have 5+ years of direct Executive Assistant experience to a C-level Executive within a fast-paced, early-stage, growing office environment.
• Experience using MS Office, Google Docs, Discord/WhatsApp is a plus
• You are service-oriented and enjoy providing white-glove service.
• You are focused and take pride in your work, are organized and detail-oriented, passionate about creating order out of chaos.
• You have a high-growth mindset with a focus on performance.
• You are a quick learner, agile, self-driven, have an action-oriented attitude, and hold yourself accountable.
• You value honesty and integrity and hold your executive and team to the same standard.
• You are polished with strong verbal and written communication skills and a direct communicator.
• You are unflappable and can handle stress with grace and efficiency.