Foreign National Administrator

Requisition Id 11144
Overview:
We are seeking a Foreign National Administrator who will focus on effectively processing requests for Foreign National (FN) Access at the Oak Ridge National Laboratory (ORNL) per the Department of Energy (DOE) Order 142.3B. This position resides in the Personnel Security Group in the Safeguards and Security Team, Laboratory Protection Division, Facilities and Operations at Oak Ridge National Laboratory (ORNL).
As part of our team, you will assume responsibility for verifying the implementation of the DOE Order for processing FN access to ORNL, interfacing with all ORNL organizations requesting FN guests and preparing all applicable documentation. Responsible for balancing customer service and compliance for all FN access requests, event participation, and ORNL hosting organizations for FNs and ensuring all are processed per DOE/ORNL requirements.
This position could require similar support for processing U.S. visitors and other associated responsibilities related to Personnel Security.
Major Duties/Responsibilities:
Assumes responsibility for expeditiously processing multiple FN access requests per the DOE Order in a limited amount of time in a fast-paced environment.
Verifies that the information submitted meets the intent of the DOE Order.
Documents requests in databases including DOE-Headquarters Foreign Access Central Tracking System (FACTS) and the ORNL Personnel Access System (PAS).
Maintains expertise on visas, changes in immigration status, and other immigration and security issues. Modifies and updates FN requests.
Provides statistics and reports on FN access, as requested.
Maintains all documentation and exercises discretion for FN access in a confidential manner.
Establishes and maintains effective working relationship with internal and external contacts and interfaces with Travel, Purchasing, Computer Security, Export Control, Classification, Counterintelligence, Cybersecurity, and other disciplines at ORNL.
Maintains a consistent, reliable work schedule during core hours to meet needs of staff.
Greets and receives visitors (in person and over the phone) in a professional, courteous manner. Sets priorities appropriately, anticipate needs and requests, and be able to meet changing deadlines. Maintains DOE directives/standards and training requirements.
Demonstrates a history of working safely and understanding of ergonomic safety.
Demonstrates concern for people with diverse personalities, cultures, and backgrounds in a service and support organization.
Demonstrates the willingness to be a team player and be open minded.
Basic Qualifications:
High School Diploma and a minimum of 5 years of related experience.
Candidate must be a U.S. Citizen
The physical requirements of this position are those of a standard office, administrative position. The position requires that the individual be capable of sitting for an extended period along with other administrative responsibilities.
Preferred Qualifications:
Associate or bachelor's degree in relevant field
Experience with SAP, PAS, ARIBA, ePROP, and UCAMS systems Customer Relationship Management Experience
Excellent communication skills both written and verbal Current or previous ORNL experience preferred.
Experience in workplace efficiency processes (e.g., Total Quality Management, Lean Manufacturing, Six Sigma) is a plus.
Proficiency in office computer systems and software applications such as Microsoft Office/Outlook.
This position will remain open for a minimum of 5 days after which it will close when a qualified candidate is identified and/or hired.
We accept Word (.doc, .docx), Adobe (unsecured .pdf), Rich Text Format (.rtf), and HTML (.htm, .html) up to 5MB in size. Resumes from third party vendors will not be accepted; these resumes will be deleted and the candidates submitted will not be considered for employment.
If you have trouble applying for a position, please email ORNLRecruiting@ornl.gov.
ORNL is an equal opportunity employer. All qualified applicants, including individuals with disabilities and protected veterans, are encouraged to apply. UT-Battelle is an E-Verify employer.