FOIA and Records Retention Officer - #00064

Title:FOIA and Records Retention Officer - #00064

State Role Title: Prog Admin Specialist II

Hiring Range: up to $72,000

Pay Band: 5

Agency: Department of Elections

Location: Department of Elections

Agency Website: www.elections.virginia.gov

Recruitment Type: General Public - G

Job Duties

The Department of Elections promotes and supports accurate, fair, open and secure elections for the citizens of the Commonwealth. ELECT ensures the proper administration of election laws, campaign finance disclosure compliance, and voter registration processes in the state by promulgating rules, regulations, issuing instructions, and providing information to local Electoral Boards and general registrars.
The Department of Elections envisions a highly modern, efficient and professional electoral process that is trustworthy and accountable at all levels and engages Virginia's diverse citizenry in the most fundamental right in a democratic society: the right to vote.
This position will support and coordinate FOIA, document management, record retention, and regulatory efforts of the agency and support ELECT's processes and programs to ensure uniformity, legality and purity in all elections. This position also assumes primary responsibility for the agency's FOIA responses.

Minimum Qualifications

Knowledge of research, analysis, planning, evaluation and measurement techniques.
General knowledge of state, federal, and local election laws, regulations and related policies related to record retention.
Ability to develop technical, administrative, and policy guidance in response to existing law, policies, and regulations related to FOIA and record retention
Ability to function independently in performing most duties
Specialized knowledge of Virginia Freedom of Information Act laws and procedures
Ability to develop and manage multiple projects with inter-agency and intra-agency teams with minimal oversight
Ability to monitor and evaluate programs and processes and propose modifications to existing programs and processes related to record retention and FOIA
Exercise sound judgment, diplomacy and discretion with confidential materials and information.
Ability to take direction and receive guidance from executive level management on complex issues when necessary
Excellent written and verbal communication skills
Ability to research and analyze complex issues
Excellent customer service skills
Knowledge of the State's regulatory processes, including the use of Town Hall.
Knowledge of the agency's and Library of Virginia Records Retention processes, procedures, and schedule
Proficiency in use of word processing, spreadsheet and presentation software
Skilled in organization and communication
Ability to communicate law and policy terms and ideas with an array of audiences
Ability to work in a team atmosphere
Critical thinking
Active listening
Good judgment and decision-making
Some travel may be required

Additional Considerations

Demonstrated experience in monitoring and interpreting policy and regulation; evaluating,
modifying, and developing processes and procedures; meeting deadlines; and working
under pressure. Must have or be able to obtain a valid driver's license. Knowledge of the state's regulatory process. Experience in customer service. Bachelor or Master's Degree in public policy or administration.

Special Instructions

You will be provided a confirmation of receipt when your application and/or resume is submitted successfully. Please refer to "Your Application" in your account to check the status of your application for this position.

Contact Information

Name: Debbie Wyatt-Smith

Phone: 804-225-2007

Email: debbie.wyattsmith@dhrm.virginia.gov

In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their Certificate of Disability (COD) provided by a Vocational Rehabilitation Counselor within the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their Certificate of Disability. If you need to get a Certificate of Disability, use this link: Career Pathways for Individuals with Disabilities, or call DARS at 800-552-5019, or DBVI at 800-622-2155.