Fleet Services Specialist

Do you have the ‘drive’ to keep the City of Bellingham moving? Bring your positive attitude, detail oriented, customer service experience to the shop and become part of a dynamic Fleet Department team! The City of Bellingham Public Woks - Fleet Department is now accepting applications for a Fleet Services Specialist. 
 
The Fleet Services Specialist serves as the Fleet Services primary customer contact for scheduling maintenance and repair work on vehicles and equipment. Prepares and maintains vehicle and equipment records regarding maintenance, repairs, inspections, as well as records pertaining to purchasing and inventory control. Recommends customer service plans and repairs; continues customer service ties with designated customer departments and outside agencies. Coordinates outside work with vendor for equipment repairs. Works in conjunction with Fleet Manager, Mechanic V and department staff to maintain efficient shop workflow.
The current 2023 full salary range for this position is $27.55 - $33.91. For internal candidates, placement within the range is based on City Pay Placement Procedures. Employees receive step increases annually in accordance with the Guild of Pacific Northwest Employees, Local 1937 Collective Bargaining Agreement and City policy. 

1. Schedules vehicle and equipment repair work. Creates work orders and assigns to mechanics; coordinates parts orders and deliveries; and tracks work in progress.
2. Coordinates outside work with vendors, mechanics and customers.
3. Monitors Fleet Shop workflow to ensure maintenance and repairs are completed on schedule and notifies customers of delays, as needed.
4. Responsible for timely availability of parts to complete repairs. Monitors bulk supplies to ensure adequate supplies are available such as fasteners, oil and antifreeze.  
5. Monitors and tracks warranty repair program. Ensures repairs are performed in accordance with the warranty and that the City is properly compensated.
6. Prepares vehicle preventative maintenance schedule. Contacts departments to schedule preventative maintenance appointments.
7. Arranges and coordinates outside vendor repairs for vehicles and equipment.
8. Maintains vehicle records and performs clerical duties, such as filing vehicle repair records and data entry into maintenance management system. Logging vehicle repair time to work orders.
9. Coordinates and organizes the City’s motor pool and vehicle rental program.
10. Monitors and reviews all entries into asset management software to ensure that timely and accurate information is gathered for each maintenance activity performed by the fleet mechanics.

• Ability to lift and handle moderately heavy components and equipment weighing up to 50 pounds;  
• Ability to squat, twist, bend, stoop, reach, and stand for long periods of time;
• Correctible visual acuity, hearing and manual dexterity sufficient to operate a motor vehicle. 

• Two years of experience scheduling and tracking maintenance of vehicles or large equipment in a shop, municipal or similar setting. 
• One year of experience performing repairs, servicing and maintenance of automobiles, trucks, or equipment.
• Proficiency with computerized systems including fleet maintenance software for work orders, maintenance records, parts and supply ordering and inventory; as well as Microsoft products including spreadsheet and word processing.

• Employment contingent upon passing a criminal convictions and local background check (see Fair Hiring Practices).
• Valid Washington State driver's license and good driving record. Candidates must submit a three-year driving abstract prior to hire, with periodic submission of driving abstract per City policy. 
• Ability to secure a Commercial Driver's License within six months of hire and to maintain a valid CDL during length of employment.
• Must pass CDL related drug and alcohol testing throughout term of employment. 
• Adaptability and flexibility to accept schedule changes as necessary, including emergency call outs.  

*You are encouraged to print a copy of this job announcement for your reference as the process moves along**
 
Please ensure your application is complete and all required information has been provided. Standard completeness means all application fields (contact information, personal information, education, work experience, references, and required supplemental questions). Provide as much detail as you believe will fully describe your experience and training.

Application Review Process:

1. Minimum Qualifications: Applicants must provide specific, detailed information so an initial determination can be made regarding your level of qualifications for this position. Applicant status will be updated on or around December 20, 2023.
2. All applications that meet the minimum qualifications will be invited to participate in an Oral Board Interview, tentatively scheduled for the week of January 8, 2023. 
3. Applicants will be notified via email of Final Scores & Ranks. The final ranking of the register will be based on total scores for the following: Oral Board Interview (100%) - applicants must have a passing score of 60% or higher from the Oral Board Interview to be placed on the eligibility list.

• The City provides individuals who have been arrested or convicted of a criminal offense an equal and fair opportunity to obtain employment. 
• The City will not inquire about an applicant's criminal history until after a conditional job offer has been made. 
• The City will disregard the prior arrest and conviction record of an otherwise qualified individual unless the offense is directly related to the job position for which the individual has applied. 
• The City will notify an otherwise qualified applicant about a potentially disqualifying conviction and give the applicant an opportunity to submit information regarding the accuracy of the criminal records as well as evidence of mitigation or rehabilitation, as appropriate.