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Job Description
On your cover letter, indicate that you have a permanent Administrative Manager title -or- Reachable on the list. Otherwise you will not be considered for an interview.
The NYC Department of Environmental Protection (DEP) enriches the environment and protects public health for all New Yorkers by providing 1.1 billion gallons of high-quality drinking water, managing wastewater and stormwater, and reducing air, noise, and hazardous materials pollution. DEP is the largest combined municipal water and wastewater utility in the country, with nearly 6,000 employees. DEP's water supply system is comprised of 19 reservoirs and 3 controlled lakes throughout the system's 2,000 square mile watershed that extends 125 miles north and west of the city.
DEP's Fleet Services Division oversees the purchase, use, maintenance and management of DEP vehicles, special equipment, and related services. Fleet Services also monitors compliance with NYC Fleet and Vision Zero mandates, fuel and E-ZPass rules, parking and traffic regulations, and driver safety initiatives. The dynamic Fleet Services team provides complete life cycle management (design / build, distribution / maintenance, and relinquishment) of approximately 5,000 pieces of equipment throughout the 5 boroughs and NYC's unique watershed.
DEP is seeking a dynamic, results driven professional to serve as Fleet Procurement Supervisor. Reporting to the Director of Fleet Services, the Fleet Procurement Supervisor will lead a small team of staff responsible for the Division's budget and the Agency's Vehicle, Equipment and Garage needs:
Budget:
o Prepare the annual budget for the division by analyzing expenses and future programs and submit monthly reports to division management, detailing the activities of funds that are committed. Prepare budget reports and tracking documents that will keep management and supervisory staff aware of open purchase orders.
o Maintain and improve the procurement services for purchasing, reporting and budget analysis for the DEP Fleet.
Procurement:
o Prepare CPs and submit capital and expense orders for vehicles, parts, and supplies/materials and services.
o Prepare Passport, FNs, FMS, and work with the Mayor's Office of Contract Services (MOCS) and other agencies to complete tasks.
o Supervise purchasing staff responsible for ordering parts, supplies and services.
o Ensure that all policies and procedures of the Procurement Policy Board and Office of Management and Budget are followed by procurement staff as well as staff within the division who are requesting and receiving materials or services.
o Use, train and monitor staff in the correct use of procurement programs used by the Agency, such as the MWBE vendor database, Department of Citywide Administrative Services (DCAS) storehouse, Passport, FMS and others.
o Supervise staff as needed.
Contracts:
o Assist with the administration of the division's various contracts including Service Contracts ARI Fleet Management Services, Parts Contracts (GPC), Fuel, Telematics, etc.
o Work with Purchasing and Accounting, Budget and DCAS Fleet and Procurement to generate Purchase Orders (POs) and contracts.
Reporting:
o Prepare and submit the monthly Division credit card reports.
o Prepare and submit monthly expense and capital reports.
o Prepare and submit various reports for fuel, parts, repairs, services and other expenditures.
Qualifications
1. A baccalaureate degree from an accredited college and four years of satisfactory, full-time progressively responsible clerical/administrative experience requiring independent decision-making concerning program management or planning, allocation for resources and the scheduling and assignment of work, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity. The supervisory work must have been in the supervision of staff performing clerical/administrative work of more than moderate difficulty; or
2. An associate degree or 60 semester credits from an accredited college and five years of satisfactory, full-time progressively responsible experience as described in "1" above, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity. The supervisory work must have been in the supervision of staff performing clerical/administrative work of more than moderate difficulty; or
3. A four-year high school diploma or its educational equivalent and six years of
satisfactory, full-time progressively responsible experience as described in "1"
above, 18 months of which must have been in an administrative, managerial,
executive or supervisory capacity. The supervisory work must have been in the
supervision of staff performing clerical/administrative work of more than
moderate difficulty; or
4. Education and/or experience equivalent to "1", "2" or "3" above. However, all
candidates must possess the 18 months of administrative, managerial, executive or supervisory experience as described in "1", "2" or "3" above. Education above
the high school level may be substituted for the general clerical/administrative
experience (but not for the administrative, managerial, executive or supervisory
experience described in "1", "2" or "3" above) at a rate of 30 semester credits
from an accredited college for 6 months of experience up to a maximum of 3½
years.
Additional Information
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.
Job Description
On your cover letter, indicate that you have a permanent Administrative Manager title -or- Reachable on the list. Otherwise you will not be considered for an interview.
The NYC Department of Environmental Protection (DEP) enriches the environment and protects public health for all New Yorkers by providing 1.1 billion gallons of high-quality drinking water, managing wastewater and stormwater, and reducing air, noise, and hazardous materials pollution. DEP is the largest combined municipal water and wastewater utility in the country, with nearly 6,000 employees. DEP's water supply system is comprised of 19 reservoirs and 3 controlled lakes throughout the system's 2,000 square mile watershed that extends 125 miles north and west of the city.
DEP's Fleet Services Division oversees the purchase, use, maintenance and management of DEP vehicles, special equipment, and related services. Fleet Services also monitors compliance with NYC Fleet and Vision Zero mandates, fuel and E-ZPass rules, parking and traffic regulations, and driver safety initiatives. The dynamic Fleet Services team provides complete life cycle management (design / build, distribution / maintenance, and relinquishment) of approximately 5,000 pieces of equipment throughout the 5 boroughs and NYC's unique watershed.
DEP is seeking a dynamic, results driven professional to serve as Fleet Procurement Supervisor. Reporting to the Director of Fleet Services, the Fleet Procurement Supervisor will lead a small team of staff responsible for the Division's budget and the Agency's Vehicle, Equipment and Garage needs:
Budget:
o Prepare the annual budget for the division by analyzing expenses and future programs and submit monthly reports to division management, detailing the activities of funds that are committed. Prepare budget reports and tracking documents that will keep management and supervisory staff aware of open purchase orders.
o Maintain and improve the procurement services for purchasing, reporting and budget analysis for the DEP Fleet.
Procurement:
o Prepare CPs and submit capital and expense orders for vehicles, parts, and supplies/materials and services.
o Prepare Passport, FNs, FMS, and work with the Mayor's Office of Contract Services (MOCS) and other agencies to complete tasks.
o Supervise purchasing staff responsible for ordering parts, supplies and services.
o Ensure that all policies and procedures of the Procurement Policy Board and Office of Management and Budget are followed by procurement staff as well as staff within the division who are requesting and receiving materials or services.
o Use, train and monitor staff in the correct use of procurement programs used by the Agency, such as the MWBE vendor database, Department of Citywide Administrative Services (DCAS) storehouse, Passport, FMS and others.
o Supervise staff as needed.
Contracts:
o Assist with the administration of the division's various contracts including Service Contracts ARI Fleet Management Services, Parts Contracts (GPC), Fuel, Telematics, etc.
o Work with Purchasing and Accounting, Budget and DCAS Fleet and Procurement to generate Purchase Orders (POs) and contracts.
Reporting:
o Prepare and submit the monthly Division credit card reports.
o Prepare and submit monthly expense and capital reports.
o Prepare and submit various reports for fuel, parts, repairs, services and other expenditures.
Qualifications
1. A baccalaureate degree from an accredited college and four years of satisfactory, full-time progressively responsible clerical/administrative experience requiring independent decision-making concerning program management or planning, allocation for resources and the scheduling and assignment of work, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity. The supervisory work must have been in the supervision of staff performing clerical/administrative work of more than moderate difficulty; or
2. An associate degree or 60 semester credits from an accredited college and five years of satisfactory, full-time progressively responsible experience as described in "1" above, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity. The supervisory work must have been in the supervision of staff performing clerical/administrative work of more than moderate difficulty; or
3. A four-year high school diploma or its educational equivalent and six years of
satisfactory, full-time progressively responsible experience as described in "1"
above, 18 months of which must have been in an administrative, managerial,
executive or supervisory capacity. The supervisory work must have been in the
supervision of staff performing clerical/administrative work of more than
moderate difficulty; or
4. Education and/or experience equivalent to "1", "2" or "3" above. However, all
candidates must possess the 18 months of administrative, managerial, executive or supervisory experience as described in "1", "2" or "3" above. Education above
the high school level may be substituted for the general clerical/administrative
experience (but not for the administrative, managerial, executive or supervisory
experience described in "1", "2" or "3" above) at a rate of 30 semester credits
from an accredited college for 6 months of experience up to a maximum of 3½
years.
Additional Information
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.
