Fleet Acquisition and Replacement Coordinator

Salary: $27.00 Hourly
Location : Kissimmee, FL
Job Type: Full-time
Job Number: 01965
Department: Public Works
Division: Fleet Administration
Opening Date: 11/14/2023
Closing Date: 12/22/2023 11:59 PM Eastern
General Description of Duties
NOTE TO INTERNAL APPLICANTS: INTERNAL CANDIDATES IN THE SAME CLASSIFICATION AND/OR PAYGRADE AS THE POSITION POSTED WILL NOT RECEIVE A PAY ADJUSTMENT IF SELECTED.
Under general supervision, the purpose of this position is to administer the County's Fleet Acquisition and Replacement program. Employees in this classification function at journey professional level to perform detailed work related to procuring and disposing of various types of County vehicles and specialized equipment. Work involves communication with vendors and departmental officials regarding purchasing, receiving, and disposing of vehicles and equipment.
Essential Job Functions
The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification. It is not necessarily descriptive of any one position in the class. The omission of an essential function does not preclude management from assigning duties not listed herein if such functions are a logical assignment to the position.

• Performs routine and moderately complex purchasing work according to generally accepted public procurement principles, established procedures, departmental guidelines, and regulatory requirements applicable to the work.
• Prepares specifications for the procurement of all types and classes of vehicles and specialized equipment.
• Reviews solicitations for responsiveness to specifications, conditions, and requirements; Works with department users to evaluate bids to ensure compliance with procurement policies and regulations while fulfilling department needs; Reviews requisitions for purchase orders; Maintains a file of vendors and checks pricing.
• Tracks purchase requisitions and purchase orders on computer; Investigates any outstanding purchase orders; Works closely with requesting divisions/offices and the supplier to reconcile problems pertaining to invoices, delivery of goods, or other procurement processes.
• Receives and ensures vehicle and equipment compliance with procurement specifications; Enters new vehicle and equipment acquisition data into fleet management information system.
• Supervises the receiving process; Completes application for vehicle title, licensing, and registration.
• Assists with the development of department annual vehicle and equipment replacement budget.
• Analyzes various data and costs to establish criteria standards for replacement decisions.
• Provides accurate information, data, and reports to the Fleet Services Director.
• Monitors and tracks, surplus equipment from fleet management information system changing status and coordinates disposition.
• Communicates with vendors on product pricing, specifications, and availability; Participates in bid reviews with vendors; Discusses results with department users.
• Conducts meetings, interacts with vendors, evaluates new products, and solicits user feedback for needed goods and services; Coordinates and conducts annual fleet replacement meetings and with County departments/offices.
• Provides support to department staff in processing requests for proposals and other complex procurements.
• Performs various administrative support duties, e.g. filing materials, copying documentation, entering data into computer system.
• Performs duties as assigned/necessary which are related, or logical in assignment to the position.

Minimum Qualifications
Education: Bachelor's Degree in Business Administration/Management, Public Administration, Financial Management or closely related field. Certified Professional Public Buyer certification preferred.
Experience: Five (5) years of professional experience in procurement. Three (3) years public sector procurement experience preferred. Experience purchasing automotive vehicles and equipment preferred.
Miscellaneous:

• An equivalent combination of training, experience, and/or certifications may be used to substitute education requirement.
• Must possess and maintain a valid Florida driver's license.

Knowledge, Skills and Abilities

• Considerable knowledge of basic public purchasing and general accounting principles and techniques.
• Skill in performing routine to moderately complex mathematical computations and tabulations accurately and efficiently; intermediate level business mathematics, including addition, subtraction, multiplication, division, percentages, and decimals. Knowledge of pre-established local, State, and Federal policies, procedures, and regulatory requirements applicable to the work.
• Knowledge of automotive, construction, emergency services and public works vehicles and equipment, their design, manufacture processes, equipment maintenance needs and after service sales requirements.
• Knowledge of disposition procedure related to government equipment.
• Ability to effectively communicate both orally and in writing.
• Ability to utilize personal computers, standard office equipment and standard software applications, e.g., word processors, database software, spreadsheet applications.
• Ability to read and interpret technical and legal documents, operation and maintenance instructions, and policy and procedure manuals.
• Ability to establish and maintain effective working relationships with unit employees, employees in other departments, public/private sector contacts, vendors, and the general public.
• Ability to maintain effective records maintenance and file management systems. Ability to organize work, establish priorities, meet established deadlines, and follow up on assignments with a minimum of direction.
• Skill in preparing complex correspondence, summaries, and reports in a clear and concise manner; skill in business English, e.g., correspondence formats, spelling, punctuation, and grammar.
• Ability to access, operate and maintain various software applications.
• Skill in reading, updating, and maintaining various records and files; skill in complex administrative support functions, e.g., records maintenance, data analysis, reports processing, documentation proofing.

PHYSICAL DEMAND REQUIREMENTS:

• Physical Demand: Light
• 20 pounds maximum lifting.
• Frequent (up to 2/3 of the work time) lifting, carrying up to 10 lbs.
• If less lifting involved will require significant walking/standing may be required. If mostly sitting is involved will require push/pull on arm or leg controls.
• Expressing or exchanging ideas by spoken word or perceiving sound by ear. Good eyesight for production or safety of self and others.
• Physical agility is required in kneeling, bending, stooping, and reaching. Required to have clear vision at distances of 20 inches or less.

Osceola County offers a comprehensive benefits package to fit the needs of our employees and their families. Following is a snapshot of our core benefits.
Medical and Dental Insurance at no cost to the employee. In addition, the County contributes 83% to the dependent(s) premium coverage. Department Heads are eligible for Medical and Dental insurance coverage on the first date of employment.
Group Health/Dental/Vision/Life Insurance
Coverage
Deductions Per Paycheck
(26 Paychecks)
EmployeeEmployee + 1Family Health-HRA Base $0.00 $102.38 $159.25 Health-HRA Buy-Up $31.57 $138.89 $216.06 Dental Base $0.00 $11.99 $22.08 Dental Buy-Up $3.16 $18.14 $30.75 Vision $3.42 $6.84 $9.15 Short-Term Disability $0.00 N/A N/A Long-Term Disability $0.00 N/A N/A
County's Contribution to the Medical Plan:
Coverage
TierAnnual
Contribution HRA Base Employee $9,807.72 HRA Base Emp+1 $15,091.96 HRA Base Family $22,921.08 Coverage
TierAnnual
Contribution HRA Buy-Up Employee $9,436.70 HRA Buy-Up Emp+1 $14,952.34 HRA Buy-Up Family $22,703.72
Medical Health Reimbursement Account (HRA): The County contributes $500 per employee or $1,000 for employee plus dependents, for medical and prescription-related expenses.
State-of-the-Art Employee Wellness Center: The County provides a private health center for County Employees and eligible dependents. The Employee Wellness Center offers an array of primary care services, including sick visits, enhanced by x-ray services, pulmonary tests, lab work, and a dispensary offering over 200 generic medications onsite. Services at the Wellness Center are offered at no cost to the employees and their eligible dependents.

• Employees who are enrolled on the County's Medical plan have access to the Employee Wellness Center on day one of employment. The Wellness Center is available to patients 8 years of age and older.

Basic Life Insurance Policy: At no cost to the employee, equal to one time the employee's annual salary, rounded to the next thousand dollars. Employees can opt to buy additional Life Insurance.
Short-Term and Long-Term Disability: At no cost to the employee. The County offers Short-Term and Long-Term Disability at 60% of the employee's weekly base salary. The employee has the option to purchase an additional 10% coverage.
Membership in the Florida Retirement System: This benefit cannot be easily matched by a traditional 401k plan. Current County contributions are:
• Regular Class - 11.91%
• Special Risk - 27.83%
• Senior Management - 31.57%
The Florida Retirement System (FRS) offers two retirement plans - the Investment Plan and the Pension Plan. Both plans are subject to a mandatory 3% employee contribution.
457b Deferred Compensation Program is also available to help employees boost their retirement saving goals, with pre-tax and post-tax contributions, as well as IRA plan options.
Employee Assistance Program (EAP): EAP provides confidential counseling and referral services to employees and their family membersat no cost.
Employee Wellness Program promotes various activities to encourage total well-being including physical, emotional, and financial health. Rewards can be earned.
Gym Membership Reimbursement up to $20.00 per month.
Vacation and Sick Leave accruals as follows:
Vacation AccrualsPer Month 1 month to 5 years 8 hours 5 years and 1 month to 10 years 10 hours 10 years and 1 month to 15 years 12 hours 15 years and 1 month to 20 years 13.34 hours 20 years and over 16.66 hours
Sick Leave AccrualsPer Month Full-time Employees 8 hours Part-time Employees 4 hours
11 Paid Holidays and 1 Floating Holiday (to be chosen by the Employee)

• New Year's Day
• Martin Luther King Jr. Day
• Memorial Day
• Juneteenth
• Independence Day
• Labor Day
• Veterans Day
• Thanksgiving Day
• Thanksgiving-Day After
• Christmas Eve
• Christmas Day

Paid Bereavement Leave:Up to three (3) working days off with pay if funeral or memorial services are less than 200 miles from Kissimmee and up to five (5) working days off with pay if funeral or memorial services are more than 200 miles from Kissimmee.
40 hours of Administrative Leave per fiscal year for Exempt employees.
Tuition Reimbursement: Up to $1,600 per Calendar Year, for degree-seeking employees. The degree must be related to the employee's position.
Employee Recognition Program: Monetary rewards are available.
Sick Leave Bank: Available to employees experiencing a catastrophic medical-related event, with up to 240 hours, per fiscal year. Enrollment required.
01
Do you possess a Bachelor's Degree in Business Administration/Management, Public Administration, Financial Management, or a closely related field? (Education must be demonstrated in the "Education" section of the application.) If none, list N/A
02
Do you possess a Certified Professional Public Buyer certification (CPPB)? (Certification must be demonstrated in the "Certification" section of the application.) If none, list N/A
03
Please explain and list your years of professional experience in procurement (Experience must be demonstrated in the "Work Experience" section of the application.) If none, list N/A.
04
Please explain and list your years of professional experience with Purchase Orders, Purchase Requisitions, and Invoices? (Experience must be demonstrated in the "Work Experience" section of the application.) If none, list N/A.
05
Please explain and list your years of professional experience in the Public Sector? (Experience must be demonstrated in the "Work Experience" section of the application.) If none, list N/A.
06
Do you possess a valid Driver's License? If so from what State?
Required Question