Fiscal Operations Specialist

The Fiscal Operations Specialist performs advanced financial duties in connection with the National Institute of Food and Agriculture (NIFA) related funding (Federal and State Match).

• Prepares financial reports for Cooperative Extension by collecting, analyzing and summarizing necessary account information.
• Reviews and verifies submissions for all Cooperative Extension related reporting (accounting and business-related functions such as Personnel Action Notices (PAN), chartfield strings, budget amendments and cash advance requests, etc.)
• Advises supervision of potential breaches to adherence in compliance and initiates corrective actions (with approval).
• Prepares budget amendments for PI's.
• Prepares journal entries for budget adjustments.
• Maintains continuity of work operations by documenting and communicating needed actions to supervision, discovering irregularities in workflow, etc.
• Grants and Contracts Management responsibilities
• Good Customer service skills
• Work as part of a team.
• Prepares written communications.
• Develops, oversees, and maintains spreadsheets and databases for various accounting projects.
• Maintains rapport with customers, setting priorities and resolving problem situations.
• Provides project leadership as assigned.
• Reviews financial documents for accuracy prior to approval by supervisor.
• Performs other duties as assigned, including some supervisory responsibility of student workers.

• Bachelor's degree in a related field required; Masters' Degree preferred .
• Relevant experience preferably in an educational environment.
• Valid Driver's License.
• Proficient in Excel, Word, and Access.
• Possess ability to maintain confidentiality.
• Possess ability to work well with accuracy under tight deadlines.
• Possess ability to work independently; self-motivated and dependable.
• Possess good follow through and attention to detail.
• Possess good customer service skills.
• Strong organizational skills.
• Possess strong verbal and written communication skills.
• Demonstrated ability to work effectively with students and co-workers.

• Travel (overnight and day trips) required, as needed
• Evening and/or weekend work may be required.
• Climate controlled environment

The employee is regularly required to talk or hear. The employee frequently is required to sit. The employee is occasionally required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; and taste or smell. The employee must frequently lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, depth perception, and ability to adjust focus.