Fiscal Coordinator - B&O Tax

The City of Tukwila is searching for a Fiscal Coordinator to work in our Business & Occupation (B&O) Tax section of the Finance Department. As the Fiscal Coordinator you will perform a wide range of independent, professional and complex duties primarily associated with the administration of the City's business and occupation (B&O) tax but including other taxes such as gambling, admissions, parking, utility taxes and business licensing.

These duties include, but are not limited to, business education and outreach; identification of businesses not properly licensed with the City; examination of tax returns; tracking, monitoring, and reconciling tax returns and payments; developing taxpayer education correspondence, training materials, and tax advisory notices; organizing, scheduling and conducting tax audits; researching, investigating and monitoring matters relating to the city's tax ordinances; researching, documenting, and recommending appropriate tax procedures and practices to comply with federal, state, and local laws and ordinances; developing and maintaining business tax rules, policies and procedures; preparing budgetary projections; and providing assistance to fiscal support and tax operations staff.

About the City:

Tukwila is one of the most diverse communities in the country, with more than 80 languages spoken in its schools. More than 50% of Tukwila households speak a language other than English at home and 40% of our residents were born in another country.
Tukwila has a strong business sector. With over 40,000 jobs and one of the region's main retail destinations, over 150,000 people come to Tukwila every day to work, shop, and play. Anchored by Westfield Southcenter, which is the largest mall in the Pacific Northwest, Tukwila is a retail powerhouse. Tukwila hosts thousands of jobs in global aerospace and advanced manufacturing and is home to a number of corporate headquarters. It is also home to hundreds of small businesses, many of which are owned by members of Tukwila's diverse international community.
Tukwila is not just a great place to live and work, but to visit as well. In addition to shopping and dining, visitors to Tukwila can tour the Museum of Flight, watch the Seattle Sounders practice, skydive indoors, attend a SeaWolves major league rugby match, and enjoy other activities like bowling, movies, go-carts, and the beautiful regional trail system.
Tukwila is central in the Puget Sound region and enjoys access to all of the region's amazing amenities such as boating, camping, cycling, hiking, skiing, snowshoeing, and a vibrant arts and culture scene with art, dining, live music, sports, and entertainment.
Our Mission: To provide superior services that support a safe, inviting, healthy environment for our residents, businesses and guests.

All potential team members are evaluated on the following values:

Caring -We support the diverse community we serve with compassion, empathy and kindness.

Professional - We hold ourselves to the highest ethical standards and act with integrity and transparency. We are respectful and courteous with all.

Responsive - We are timely and effective in the delivery of great customer service. We continually strive to find innovative ways to improve.

The position will remain open continuously until filled. First review will be December 8, 2023.
This is a full-time, benefited position represented by the Teamsters, Local #763.
How To Apply:
Initial screening will be solely based on the contents and completeness of the "education" and "work experience" sections of your application in the Government Jobs website, along with your cover letter and resume. To be considered for this position you MUST apply online and complete the entire application.

Please be sure to attach the following to your online application:
- A cover letter;
- A resume that includes chronology of employment
The City of Tukwila is an equal opportunity employer and strives to employ a diverse workforce reflective of the community it serves. Qualified applicants with multicultural experience and/or backgrounds are strongly encouraged to apply.

This selection process may include but is not limited to evaluation of application materials and supplemental questions, testing, and interviewing. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please send a request to Human Resources at, HumanResources@tukwilawa.gov.

Respond to questions and inquiries from city staff and taxpayers concerning city imposed business taxes and provide other guidance as appropriate.
Ensure proper, timely, and accurate communication with the taxpayers.
Investigate and resolve businesses' complaints.
Track tax payments, identify delinquent accounts, and see that amounts owed are collected.
Conduct compliance work to ensure all entities doing business in Tukwila obtain licenses and file and pay City tax returns on a timely basis.
Assist with collecting delinquent accounts, including filing unified tax returns and unpaid assessments.
Process manually filed returns by ensuring information is recorded in the City's tax and licensing program. Assist with recording tax payments.
Review and analyze taxpayer financial records, reports, and documents; verify reported gross income, and related deductions and exemptions; and provide reasonable assurance whether the reported tax due to the City was consistent with the Tukwila City Municipal Code and applicable state and federal laws and regulations.
Validate and process refund requests, balance due billings, assess penalties and interest, review penalty waiver requests, monitor and process journal entries for business tax accounts.
Research files and account historical records; review and evaluate information obtained; and provide sound conclusions to resolve issues.
Create and maintain proper working papers fully supporting any adjustments to tax returns, examination of books and records, and audit conclusions including, as applicable, assessments and refunds and related penalties and interest.
Check accuracy of financial tracking systems by testing, maintaining, and evaluating financial information in the systems.
Select tax accounts for audit or examination based on audit risk and other appropriate factors including an emphasis on taxpayer equity.
Develop proper audit plans designed to address highest areas of risk and adjusting audit plans during the audit as appropriate.
Conduct audits or examinations in accordance with Tukwila City Municipal Code, applicable state and federal laws and prevailing court decisions.
Assist with developing and maintaining tax returns, schedules, and other documents associated with City taxes.
Assist with developing Business Tax Rules, Tax Advisory Notices, updates to the Tax Division website, and taxpayer correspondence templates.
Assist with developing and maintaining Tax Division policies and procedures including, but not limited to audit selection, audit planning, working paper standards, amended tax returns, tax assessments and refunds.
Attend and, as appropriate, participate in a variety of staff, management, and committee meetings, including meetings sponsored by external organizations.
Maintain current knowledge in the field by reviewing court cases and new statutes and other regulatory requirements impacting city-imposed business taxes.
Work with appropriate city personnel regarding certain processing activities including but not limited to processing payments for refunds, processing billings for assessments, recording taxpayer returns and related documentation to the city's document imaging system, updates to tax returns and related documents.
Maintain reasonable, predictable, and regular attendance during the standard work week.
Actively support and follow the vision, mission, values and goals of the department and the city.

KNOWLEDGE (position requirements at entry):

• State of Washington and Washington municipal tax requirements with an emphasis on business and occupation taxes;
• Generally accepted accounting theories and principles;
• Municipal government policies, procedures, practices, objectives and structure;
• Applicable local, state, and federal laws, codes, regulations, and ordinances;
• Current literature, trends and development in the field of tax auditing and collections;
• Specialized programs and applications applicable to assigned function(s);
• Modern office practices, procedures, and equipment including personal computers; and related software such as word processing, spreadsheet, and database programs.

SKILLS (position requirements at entry):

• Interpreting and applying policies, procedures, laws, and regulations;
• Critical thinking skills in developing understanding of specific tax questions, issues, and related areas;
• Paying attention to detail and accuracy;
• Researching and analyzing financial data, contracts, and tax returns and formulating sound conclusions to define and resolve issues;
• Critical thinking skills in developing understanding of specific tax questions, issues, and related areas;
• Organizing and prioritizing workload;
• Performing a wide variety of professional auditing and other tax duties;
• Analyzing complex operations and making recommendations for improvement;
• Using office equipment such as phones, copiers, typewriters, calculators, and fax machines;
• Using computers and related software applications applicable to field;
• Establishing and maintaining effective interpersonal relationships at all organizational levels and with the public;
• Effective organization and expression of ideas through use of oral and written communications and ability to analyze complex topics and translate documentation into layperson terms;
• Exercising a high degree of independent judgment in problem solving and decision making;
• Building trusting, collaborative, and ongoing relationships with internal and external partners;
• Active listening; and
• Tailoring communications to the unique needs of Tukwila business leaders.

ABILITIES (position requirements at entry):

• Work effectively on multiple projects concurrently;
• Analyze and prepare a variety of complex reports and financial documents using various computer applications including the City's financial accounting system, various sub-systems, and Microsoft-based applications;
• Work confidently with discretion
• Work independently with little direction;
• Meet schedules and timelines;
• Maintain records and prepare clear and accurate reports and correspondence;
• Read, analyze, interpret, and explain government rules, regulations, codes, policies, operating and procedures manuals, technical journals, financial reports, legal documents, general business periodicals, professional journals, etc.;
• Speak effectively and present information before groups of employees, managers, and officials; and
• Define problems, collect data, establish facts, and draw valid conclusions; apply common sense understanding to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.

EDUCATION AND EXPERIENCE (Position requirements at entry):
Bachelor's degree in accounting, Finance, or a related field and three years of related governmental tax experience; or an equivalent combination of education and experience which provides the knowledge, skills, and abilities sufficient to successfully perform the essential duties of the job. Experience with State of Washington and/or Washington municipal B&O tax is highly desirable.
LICENSES AND OTHER INFORMATION:
Valid Washington State driver's license, or the ability to obtain within thirty (30) days of employment.
Must successfully pass a position relevant background inquiry
MACHINES, TOOLS, AND EQUIPMENT USED:
Typical business office machinery and equipment including, but not limited to, personal computers including spreadsheet and word processing software, printers, telephone, fax and copy machine, and calculator.
The incumbent may also be required to operate a city vehicle to include, but not limited to, attending off-site meetings or to conduct field audits or business license compliance activities.
PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit, talk, or listen. The employee is occasionally required to stand; walk; use hands to finger, handle or feel; reach with hands and arms; climb or balance; and stoop, kneel, crouch, or crawl. The employee may lift and/or move up to 10 pounds with or without assistance. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.
Employment Type: Full-Time