Financial Specialist I

Department of Energy (DOE)
National Nuclear Security Administration (NNSA) Office of Secure Transportation (OST) Administrative Support Services
Financial Specialist I
Scope of Work: AMSG will provide services in various areas including management and administrative support roles, project and budget analysis, document controls, federal payroll data entry, travel vouchers processing, technical editing/writing, purchase requests processing, and invoice tracking.
Responsibilities Include:

• The Financial Specialist will be responsible for the performance of customer support, clerical duties, maintaining files, maintaining travel authorizations, and providing payroll data entry reports for OST Federal Staff.
• The Financial Specialist will be available from 7am to 4pm Monday through Friday with the exception of Federal Holidays.
• The Financial Specialist will file, maintain, and destroy contract file(s) following OST's records management policy and /or OST file plan. Files will be maintained in an organized audit-ready status at all stages throughout the acquisition life cycle. In addition, the analyst will be responsible for maintaining the OST Financial Specialist and payroll/travel mailbox, mail delivery, and providing administrative support for filing, copying, destruction of payroll and travel documentation.
• The Financial Specialist will participate, assist, support, and conduct all audits and/or assessments related to the OST Acquisition and Financial Management Program if directed by federal management. If travel is required to the commands, the analyst will follow the procedures outlined under the contracts Travel section.
• The Financial Specialist will provide customer support for operational issues in the areas of travel, and payroll, within 48 hours of receipt of inquiry.
• The Financial Specialist will adhere to the Government's Channel of Communications. Sharing of information i.e. issue(s) and/or concern(s) in the areas of travel and payroll should be handled at the appropriate federal oversight level to resolve before elevating to the upper management level.
• The Financial Specialist will maintain a current employee register log. The analyst will notify the Federal oversight verbally within 8 hours of any staffing change(s) and update the employee register log within 48 hours.
• The Financial Specialist will manage the Time & Attendance Process within OST, in addition to:
  • Time and Attendance (T&A) Processing,
  • Non-First-Forty Time and Attendance,
  • First Forty Time and Attendance,
  • Supplemental Time and Attendance
  • Travel Authorization and Voucher Processing for Staff
• The Financial Specialist will process accurate and timely deliverable reports to the customer on a weekly, bi-weekly, and monthly basis.
• The Financial Specialist will be the primary backup for the Lead Financial Specialist
• The Financial Specialist will respond to customer inquiries within 48 hours of receipt.

Travel: 0 - 25%
Core Hours: 0700 - 1600
Location: OST Headquarters, Albuquerque, NM
Preferred Experience/Knowledge:
• Microsoft SharePoint (procurement tracking)
• Microsoft Office - Word, Excel, PowerPoint
• Data Entry
• Time Management Skills
• Attention to Detail
• Excellent written and verbal communication skills
• Timekeeping or timesheet entry
Other Tasks: May provide support to the Lead Financial Specialist