Financial Analyst - Ronald O. Perelman Department Of Emergency Medicine Research

Job Description
NYU Grossman School of Medicine is one of the nation's top-ranked medical schools. For 175 years, NYU Grossman School of Medicine has trained thousands of physicians and scientists who have helped to shape the course of medical history and enrich the lives of countless people. An integral part of NYU Langone Health, the Grossman School of Medicine at its core is committed to improving the human condition through medical education, scientific research, and direct patient care. At NYU Langone Health, equity, diversity, and inclusion are fundamental values. We strive to be a place where our exceptionally talented faculty, staff, and students of all identities can thrive. We embrace diversity, inclusion, and individual skills, ideas, and knowledge. For more information, go to med.nyu.edu, and interact with us on LinkedIn, Glassdoor, Indeed, Facebook, Twitter and Instagram.
Position Summary:
We have an exciting opportunity to join our team as a Financial Analyst.
In this role, the successful candidate assists in providing oversight for all financial aspects of the Department of Emergency Medicine. Assists with monthly financial updates and variance analyses for the departmental fiscal budget (grants, contracts, school operating, discretionary, gift accounts, endowments). Provides reliable and responsive accounting and finance services in alignment with the strategic direction and needs of the department. Assists in updating and implementing policies, procedures, and systems that govern financial functions to ensure appropriate internal controls and maximize operational efficiency. Works closely and effectively with other departmental administrative groups and with institutional administration to reconcile financial activities and reports.
Job Responsibilities:
Research Division Financial Operations

1. Updating PI Portfolios
   1. Using BvAs and other financial reports to update PI portfolios, inclusive of all active grants and start-up accounts, on a monthly basis and flag any inappropriate expenditures.
   2. Meet with the PI monthly to review each account on the portfolio.
   3. Update projections to reflect any changes to staffing, OTPS, etc including staff timelines, layoffs and severance.
   4. Draft post-portfolio review meeting action items and address any next steps.
2. Subaward Management
   1. Maintain detailed tracker of all subaward invoices.
   2. Follow-up with subawardees to ensure timely invoicing.
   3. Follow-up with NYU contracting team to ensure timely issuing of subcontract agreements.
3. Time and Effort Calculator
   1. Maintain detailed calculator displaying current and projected PI effort by month and project for annual AEC.
   2. Monitor any transitions in effort percent requiring notification to sponsor.
4. Closeouts/Financial Packages/No-Cost-Extensions
   1. Create closeout/no-cost-extension packages
   2. Closeout open Purchase Orders
   3. End any recurring payments
5. Quarterly Effort Verifications
   1. Review quarterly payroll verification reports for grants and confirm accuracy
   2. Email each PI to confirm approval
   3. Submit final approvals to Research Finance Operations
6. MSS Transactions
   1. Review MSS transactions shifting faculty/staff effort onto and off of grants for accuracy.
7. Human Subjects Payments
   1. Submit approval form in PeopleSoft for giftcard purchases
   2. Purchase human subjects payment giftcards
   3. Track the receipt and issuing of giftcards
   4. Regularly audit all projects with giftcards.
   5. Submit ad hoc audit review requests to Compliance

Departmental Financial Operations

1. Trainee Reimbursements
   1. Manage central inbox for trainee (resident, fellow, medical student) reimbursements (totaling over 82 trainees)
   2. Review financial documentation submitted to ensure compliance with business expense policy
   3. Track resident and ACGME fellows spending towards their institutional conference and book stipends.
   4. Submit reimbursement requests
   5. Address questions regarding status of reimbursement requests
2. Sick Call Payments
   1. For housestaff on Bellevue payroll, submit sick call and holiday payment request forms to Bellevue Payroll for Processing
   2. Maintain detailed tracker of all payments submitted to Bellevue to monitor timely issuance.
3. Procurement
   1. Set-up POs and manage purchasing for education related items including meal cards, catering for weekly conferences, recruitment related items such as NYU gear, and more.
   2. Maintain detailed tracker of all expenses incurred on GME and education accounts.
4. Curb
   1. Set-up and maintain PO with Curb
   2. Review each transaction on Curb invoice monthly to ensure all rides conform to allowable time parameters
   3. Email any residents individually who used Curb outside of allowable parameters, with residency leadership CC'ed, and facilitate back-payments to NYU as appropriate.
5. Grand Rounds
   1. Oversee all financial processes related to monthly visiting Grand Rounds speakers. This includes onboarding the speaker as a vendor, issuing an honorarium, submitting AP6000 form for events with the speaker, and handling payments for travel arrangements.

Minimum Qualifications:
To qualify you must have a Bachelor's degree and minimum 3 years relevant work experience or an equivalent combination.
Superior communication skills, both written and verbal. Possess strong customer service and problem solving skill sets.
Knowledgeable of accrual basis of accounting.
Preferred Qualifications:
Masters Degree in Health/Public Administration, Business, Finance, or related fields
3 or more years of financial experience in the Healthcare, Academic, or Nonprofit fields
Experience with post-award financial management of extramural funding
Works in a team effectively and prioritizes tasks accordingly
Adept at analyzing data, summarizing information, and presenting in a logical format
Able to identify, research, and resolve problems, and follow-through on assignments with minimum direction
Exercises good judgment, based on gathering and analyzing factual and objective data; interprets policies/procedures in order to make sound independent decisions
Demonstrates creativity by identifying effective solutions to problems
Exhibits professional growth and willingness to expand knowledge base
Qualified candidates must be able to effectively communicate with all levels of the organization.
NYU Grossman School of Medicine provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you'll feel good about devoting your time and your talents.
NYU Grossman School of Medicine is an equal opportunity and affirmative action employer committed to diversity and inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration without regard to race, color, gender, gender identity or expression, sex, sexual orientation, transgender status, gender dysphoria, national origin, age, religion, disability, military and veteran status, marital or parental status, citizenship status, genetic information or any other factor which cannot lawfully be used as a basis for an employment decision. We require applications to be completed online.
If you wish to view NYU Grossman School of Medicine's EEO policies, please click here. Please click here to view the Federal "EEO is the law" poster or visit https://www.dol.gov/ofccp/regs/compliance/posters/ofccpost.htm for more information.
NYU Langone Health provides a salary range to comply with the New York state Law on Salary Transparency in Job Advertisements. The salary range for the role is $58,500.00 - $65,000.00 Annually. Actual salaries depend on a variety of factors, including experience, specialty, education, and hospital need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.
To view the Pay Transparency Notice, please click here