Finance Manager

Bucks County Playhouse in New Hope, PA is in search of a Finance Manager.  The Playhouse has become one of the leading regional theaters on the East Coast and is the largest arts organization in Bucks County.  BCP presents a year-round schedule of original productions, featuring stars of stage and screen, and visiting artists presentations.  Its two-acre campus includes the historic playhouse, an outdoor courtyard café, waterfall picnic area, river promenade, and a full restaurant/bar. Bucks County Playhouse is an equal opportunity employer and is committed to creating an equitable, diverse and harassment-free environment.  All applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetic information, disability, age, or veteran status.

The Finance Manager will report to the Director of Administration. This is an exempt full-time position with a work week consisting of at least 40 hours per week, more when necessary to meet deadlines.

BENEFITS

Employer-contributed health insurance; life insurance; LTD; staff complimentary tickets to performances; staff discounts; voluntary 401k, dental, vision; paid holidays; paid time off; sick pay.

START DATE

ASAP

DETAILS OF POSITION

Financial Management (70%)

·       Maintain an easily auditable and transparent financial infrastructure.

·       Responsible for all day-to-day AR functions of the department including but not limited to daily end-of-day sales reports, deposits, cash reconciliation, internal audits of cash drawers, and resolving any discrepancies.

·       Cover all AP functions when Bookkeeper is away.

·       Maintain cash flow projections by monitoring bank balances daily.

·       Reconcile all bank and GL accounts.

·       Perform all end-of-month closing duties and ensure monthly financial reports are completed by the given deadline.

·       As part of closing duties, ensure that all expenses and revenues are coded to the appropriate account, project, or classification.

·       Prepare financial reports in compliance with grant requirements and grant applications.

·       Assist Director of Administration in budget formation and forecasting process and contribute to the review and administration of the budget and comparisons of budgeted to actual spending.

·       With assistance from the Director of Administration, Bookkeeper and third-party bookkeeping service, prepare reports and information to support the CPA with annual audits and tax filings.

·       Ensure that all charity registrations are kept up to date.

·       Manage general liability, Directors and Officers, liquor liability and all other insurance policies.

·       Always work towards streamlining and sharpening protocols and processes, keeping current on trends, GAAP, software, and anything else that will keep the organization current and the finance department highly functioning.

·       Maintain an organized workspace, both physical and with online file sharing.

·       Other duties as necessary.

Human Resources/Payroll Administration (30%)

·       Coordinate and carry out day-to-day HR functions of the organization, including weekly/bi-weekly payroll administration and management of ADP TotalSource.

·       Maintain compliance with all employment laws and regulations.

·       Manage onboarding and offboarding of all entering and exiting employees in ADP TotalSource; ensure onboarding paperwork is kept up to date and department directors are properly instructed on onboarding protocols.

·       File all workers compensation claims and general liability claims.

·       Support the Director of Administration in drafting and distributing new and updated policies and procedures.

·       Maintain an organized workspace, both physical with online file sharing.

·       Other duties as necessary.

It is imperative to always maintain a safe, inclusive working environment in accordance with the Playhouse’s commitment to creating an equitable, diverse and harassment-free environment. 

REQUIREMENTS

·       Demonstrated ability to maintain a transparent financial infrastructure, including budgeting, reporting and support of outside auditing.

·       3-4 years of relevant experience; non-profit experience preferred.

·       Expertise with Sage or similar accounting system; Sage Intacct experience highly preferred.

·       Experience working with a co-employer such as ADP.

·       Stellar written and verbal communication skills.

·       Ability to work with a diverse range of staff, Board Directors, artists and vendors.

·       Strong organizational skills and time management abilities; capacity to prioritize competing responsibilities.

·       High attention to detail and consistent commitment to accuracy.

·       Ability to maintain strict confidentiality.

·       Willingness to learn new skills and systems and collaborate in other areas as needed.

TO APPLY

Interested candidates should send a resume as well as a written, audio, or visual statement and references to Teresa Sanpietro (teresa@buckscountyplayhouse.org). Please include Finance Manager in the Subject Line.