Finance & Human Resource Associate

Role Description
Finance & Human Resources Associate

Organizational Alignment

FLSA Status:Non-Exempt

Job Status:Full Time

Reports to:Director of Operations

Goal and Purpose

The goal is to support the Godly stewardship of the resources provided to Bridgeway Christian Church.

The purpose is to help with the implementation of services, policies and programs throughout Finance and Human Resources and contribute to the accomplishment of practices and objectives that will empower and equip our ministries.The purpose is to help with the implementation of services, policies and programs throughout Finance
and Human Resources and contribute to the accomplishment of practices and objectives that will empower and equip our ministries.

Focus and Scope: Essential duties and responsibilities, i.e. those which are basic, necessary, and an integral part of the job, are indicated below.

• Actively participate and contribute as a key member of the Operations team, integrating and applying knowledge and expertise to various finance and Human Resource projects. Share a passion for excellence, uncompromised quality and a common vision to serve Bridgeway ministries.
• Partner with Director of Operations and Controller to establish targets and measures that adequately reflect financial and human resourses objectives. Ensure tasks are completed on time and with exceptional quality and attention to detail.

Finance:
The finance department provides complete finance service to the whole of Bridgeway, addressing all issues of a financial nature and providing all relevant information to meet external demands.

• Ensure timely, accurate, and confidential processing and recording of various financial activities to include the daily input of invoices, copying, scanning, and filing of paid bills, disbursement of checks, and other projects as needed.
• Support the Controller in recording and retrieving financial details, including maintaining financial records, processing payments, cash handling, and reporting. Some of these responsibilities include:

- Year-end updates and reporting: W-2, W-9, 1099, Reserve Study, sales tax, 1094/105C, etc.
- Monthly department reports
- Ensure liability accounts are balanced monthly: HSA, 403b, medical, dental, vision, etc.
- Monthly reconciliation of various accounts

• Provide exceptional service to staff, vendors, the congregation, and our community. Consistently represent the church with professionalism, enthusiasm, and integrity. Demonstrate a positive, energetic influence throughout the organization. Proactively respond to inquiries and concerns; clearly and positively communicating solutions with exceptional follow through.
• Reconcile monthly credit card statements. Verify/check supporting documentation for credit card expenses, ensure all supporting documents are received, and resolve allocation issues.
• Check and scrutinize invoices for accuracy, follow-up with vendors and/or staff as needed.
• Serve as a point of contact for staff and volunteers for check requests and day to day finance questions.
• Plan, organize and manage own workload to ensure your contribution to Bridgeway’s monthly financial reporting is achieved in a timely and accurate manner.

Human Resources:
Human Resources supports, encourages, equips, and maximizes the performance and contribution of employees by providing leadership and management resources.

• Work closely with Operations Director to ensure the smooth operation of all Human Resource matters. Provide support for, and at times take ownership of, functional areas of Human Resources to include: benefits administration, recruitment/onboarding, termination/exit interviews, employee relations, support training and development efforts and performance management.
• Coordinate aspects of employee benefits administration relating to healthcare coverage and timely benefits enrollment. On an annual basis, work with Director of Operations to analyze and review benefit coverage and assist in managing open enrollment process. Oversee EASE Benefits Administration system and updating of benefits.
• Administer workers’ compensation program. Act as point of contact for claims to include expediting service to injured workers, processing new claims, and tracking for annual 300a reporting. Manage non-reportable and reportable accident reports and recommend preventative measures to safety team.
• Proactively and efficiently manage all payroll activities. Ensure the integrity of all payroll data through the accurate completion of bimonthly payroll; maintaining, updating and auditing payroll records and related reporting; proactively resolving all discrepancies; collecting time and attendance records; and effectively communicating with appropriate financial institutions and outside agencies.
• Oversee timekeeping system to include setting up new employees, training staff, running reports, etc.
• Coordinate various employee training and development programs, such as Harassment training, maintain logs and ensure compliance.
• Complete background checks through LiveScan and act as back-up Custodian of Records.
• Partner with the Director of Operations in the development and implementation of effective employment strategies, systems, and policies. Support efforts to ensure written policies and procedures are current, legally compliant, and align with the vision and values of Bridgeway. Ensure staff is informed, understands, and follows employment practices and policies.
• Ability to maintain confidentiality and handle sensitive matters and interactions in a positive and professional manner.
• Other duties as assigned.
• Support and contribute to a safe and healthy work environment. Specifically, follow Bridgeway’s Injury Prevention and Safety program, support and maintain safety standards, and participate in safety training.

Relationships, Qualifications and Requirements, and Competencies

Key Relationships:

• Reports to: - Director of Operations
• Direct reports: - None
• Ministry partners: - Bridgeway Volunteers and Members, Staff, General Community, Vendors

Role Qualifications and Requirements:

Education:

• High School diploma or equivalent
• AA degree or equivalent experience preferred, but not required

Experience and Ministry Expertise:

• Knowledge of financial systems and spreadsheet software packages, to include Excel
• High level of integrity and ability to keep information confidential
• Strong knowledge of HR principles, practices, and regulations.
• Minimum 2 years of experience processing payroll.
• High attention to detail and accuracy
• Ability to plan and organize tasks efficiently

Employment Requirements:

• Regular church attendance at Bridgeway
• Must pass a pre-employment reference and background screen
• Proof legal authorization to work in the United States
• Numerical competence

Equipment Used:

• Bible, personal computer, monitor, copiers, general office equipment, telephone

Physical Demands and Work Environment:

The physical demands and work environment characteristics are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Physical: The employee is regularly required to talk or hear. The employee is frequently required to stand, walk, sit, use hands and fingers to handle or feel, and reach with hands and arms. The employee is occasionally required to climb, stoop, or kneel. Frequent and regular repetitive movements required using the wrists, hands and/or fingers. The employee occasionally will lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

- Work Environment: The employee is regularly in a typical office environment with adequate light and moderate noise levels.

Competencies and Personal Attributes:

• Integrity beyond reproach
• Ability to work in harmony with other staff members
• Flexible, adaptable, coachable, teachable
• Strong project management skills with the ability to prioritize tasks and meet deadlines.
• Effective Communication
• Unshaken by changing priorities

Job Type: Full-time

Pay: $22.75 - $25.50 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Health savings account
• Paid jury duty
• Paid time off
• Parental leave
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Work Location: In person